Panasonic Kx Tg5480 Operating Instructions Manual

							Useful Information Answering System Telephone System
21
Programmable Settings
Preparation
For assistance, please call: 1-800-211-PANA(7262)
Line Mode 
The line mode for both lines is preset to “B” and generally should not be adjusted. If 
the line buttons on the base unit do not light properly, or the line status icons (  
and 
) are not displayed on the handset properly, the line mode selection is 
incorrect. Set line mode to 
“A”. Each line has its own setting.
1Press[MENU].
2Scroll to “Initial setting” by pressing 
[d]or [B], then press the soft key ( ). 
3Scroll to “Set tel line” by pressing [d]or 
[B], then press the soft key ( ).
4Scroll to “Set line mode” by pressing [d]
or [B], then press the soft key ( ).
5Press[d](Line1) or [B] (Line2) to select 
the line.
6Select “A” or “B” by pressing [d]or [B].
7Press the soft key ( )
•To select the other line, repeat from step 4.
8Press[OFF].
Handset
L1
L2
SELECTInitial setting
SELECTSet tel line
SELECTSet line mode
Set line mode
d=Line1  B=Line2
Set line mode
Line1:B
SAVE 
						

							Programmable Settings
22
Auto Talk 
The Auto Talk feature allows you to answer calls by simply lifting the handset off the 
base unit. You do not need to press [C]or[s]. The factory preset is OFF.
•In order to view Caller ID information after you lift the handset to answer a call, 
leave the Auto Talk feature turned off.
•If you change the line selection feature from “Auto” to “Line 1” or “Line 2” (p. 62), 
the Auto Talk feature will function for that line only. If the other line receives a call, 
the Auto Talk feature will not function.
LCD Contrast 
There are 6 levels of LCD contrast. The factory preset is “level 3”.
1Press[MENU].
2Scroll to “Initial setting” by pressing 
[d]or [B], then press the soft key ( ). 
3Scroll to “Auto talk” by pressing [d]or 
[B], then press the soft key ( ).
4Select “On” or “Off” by pressing [d]or [B].
5Press the soft key ( ), then press [OFF].
1Press[MENU].
2Scroll to “Initial setting” by pressing 
[d]or [B], then press the soft key ( ). 
3Scroll to “LCD contrast” by pressing [d]or 
[B], then press the soft key ( ).
4Select the desired contrast by pressing [d]
or [B].
•The contrast will change.
•The number of steps indicates the contrast level.
5Press the soft key ( ), then press [OFF].
Handset
SELECTInitial setting
SELECTAuto talk
Auto talk
:Off
SAVE
Handset
SELECTInitial setting
SELECTLCD contrast
LCD contrast
 Low      High
Ex. Level 3
SAVE 
						

							Useful Information Answering System Telephone System
23
Programmable Settings
Preparation
For assistance, please call: 1-800-211-PANA(7262)
Ringer Volume
You can set the handset and base unit ringer volumes to high, medium, low, or off 
for each line. The factory preset for both lines is HIGH. 
If the handset or base unit ringer is turned off for both lines, the handset or base unit 
will ring at the low level for intercom calls, and will not ring for outside calls.
Handset ringer volume
•If the handset ringer is turned off for a line, the handset displays “Ringer off”
and the line number while the handset is not in use. If there are new messages, 
“Ringer off” will not be displayed. 
•
You can also adjust each line’s ringer volume while the line is ringing. Press [d]or 
[B] while the handset is ringing. 
1Press [MENU].
2Scroll to “Ringer setting” by pressing 
[d] or [B], then press the soft key ( ).
3Press the soft key ( ) at “Ringer
volume”. 
4Press[d](Line1) or [B] (Line2) to select 
the line. 
5Select the desired volume by pressing [d]or 
[B].
•The volume will change and ring.
•The number of steps indicates the volume level.
• To turn the ringer off, press [d] repeatedly until 
“Off ?” is displayed.
To change the ringer tone, press the soft key 
( ). Select the ringer tone by pressing 
[d]or [B]. See “Handset ringer tone” on 
page 25, step 5.
6Press the soft key ( ).
•To select the other line, repeat from step 3.
7Press[OFF].
Handset
SELECTRinger setting
SELECT
Ringer volume
Ringer volume
d=Line1  B=Line2
TONE
Ringer volume L1
 Low   High
dB
BACKTONESAVE
Ex. High
Ringer volume L1
       Off ?
Ex. Off
SAVE 
						

							Programmable Settings
24
Temporary ringer off
While the handset is ringing, you can turn the ringer off temporarily by pressing 
[OFF]. The handset will ring again the next time a call is received for that line.
Base unit ringer volume (use either the base unit or the handset)
Make sure the base unit is not being used.
To turn the ringer on, press [d]or [B] in step 2.
•The base unit will ring at the low level for the line.
•You can adjust the base unit ringer volume while the line is ringing. 
Press[d]or [B]while the line is ringing. 
To turn the ringer off, press and hold [d] until 2 beeps sound. “ ” or “ ” is 
displayed.
Selecting the base unit ringer volume by using the 
1Select either line by pressing [LINE SELECT]
until “LINE 1” or “LINE 2” is announced.
•The selected line (  or  ) is displayed.
•Do not select both lines. You can not set the 
ringer for both lines at the same time.
2To set the ringer volume to high (preset), medium, or low, press
[d]or [B].
•To increase volume, press [B]. To decrease volume, press [d].
•To change the ringer tone, press [] (p. 26).
•To stop ringing, press [STOP].
To turn the ringer off, press and hold [d] until 2 beeps sound.
•“ ” or “ ” is displayed.
1Press [MENU].
2Scroll to “Initial setting” by pressing [d]or [B], then press the 
soft key ( ). 
3Scroll to “Set base unit” by pressing [d]or [B], then press the 
soft key ( ).
4Press the soft key ( ) at “Ringer volume”.
5Follow steps 4 to 7 of “Handset ringer volume” on page 23.
•When selecting the ringer volume, the base unit will ring.
Base Unit
LINE 1LINE 2
LINELINE1
Ex. LINE 1 selected.
L1L2
L1L2
Handset
SELECT
SELECT
SELECT 
						

							Useful Information Answering System Telephone System
25
Programmable Settings
Preparation
For assistance, please call: 1-800-211-PANA(7262)
Ringer Tone 
You can set the handset and base unit ringers to use one of 8 ringer patterns for 
each line. “Tone 1” to “Tone 4” are bell ringer patterns. “Melody 1” to “Melody 4” are 
melody patterns. LINE 1 is preset to “Tone 1”. LINE 2 is preset to “Tone 2”.
•You cannot change the ringer tone for intercom calls.
•If you subscribe to a Distinctive Ring Service (such as IDENTA-RING) from your 
telephone company with 2 or 3 consecutive rings, select a bell ringer pattern (Tone 
1 to 4). If you select a melody pattern, you will not be able to distinguish lines by 
their ringers.
•If you select one of the melody ringer patterns, the ringer will continue to sound for 
several seconds if:
— the caller hangs up before you answer the call, or
—
another person answers the call using another phone connected on the same line.
•If LINE 1 and LINE 2 have different ringer patterns and both lines receive calls 
simultaneously, both ringers will ring alternately.
Handset ringer tone
1
Press[MENU].
2Scroll to “Ringer setting” by pressing 
[d] or [B], then press the soft key ( ).
3Scroll to “Ringer tone” by pressing [d]or 
[B], then press the soft key ( ).
4Press[d](Line1) or [B] (Line2) to select 
the line. 
5Select the desired ringer tone by pressing 
[d]or [B].
•The handset will ring and the ringer tone will 
change. If the ringer volume has been turned off, 
the handset will not ring.
•You can also select the ringer tone by pressing [1] to [8].
[1] to [4]: Bell ringer patterns         
[5] to [8]: Melody patterns
To adjust the ringer volume, press the soft key ( ). Adjust the 
ringer volume by pressing [d]or [B]. See “Handset ringer volume” 
on page 23, step 5.
6Press the soft key ( ).
•To select the other line, repeat from step 3.
7Press[OFF].
Handset
SELECTRinger setting
SELECTRinger tone
Ringer tone
d=Line1  B=Line2
Ringer tone L1
1 :Tone 1
dB
BACKVOLUMESAVE
VOLUME
SAVE 
						

							Programmable Settings
26
Base unit ringer tone (use either the base unit or the handset)
Make sure the base unit is not being used.
Selecting the base unit ringer tone by using the 
1Select either line by pressing [LINE SELECT]
until “LINE 1” or “LINE 2” is announced.
•The selected line (  or  ) is displayed.
•Do not select both lines. You cannot set the 
ringer for both lines at the same time.
2Press[] repeatedly to select the desired tone.
•Each time you press [], another ringer tone will be heard and 
selected.
•If the ringer volume has been turned off, the base unit will not ring. Press [d]
or[B] to turn the ringer on.
•To stop ringing, press [STOP].
•You can also select the ringer tone by pressing [1] to [8].
[1] to [4]: Bell ringer patterns         
[5] to [8]: Melody patterns
•
To change the ringer volume, press [B]or[d] (p. 24, step 2).
1Press [MENU].
2Scroll to “Initial setting” by pressing [d]or [B], then press the 
soft key ( ). 
3Scroll to “Set base unit” by pressing [d]or [B], then press the 
soft key ( ).
4Scroll to “Ringer tone” by pressing [B]or [d], then press the soft 
key ( ).
5Follow steps 4 to 7 of “Handset ringer tone” on page 25.
•When selecting the ringer tone, the base unit will ring. If the base unit ringer 
volume has been turned off (p. 24), the base unit will not ring.
Base Unit
LINE 1LINE 2
LINE1LINE2
Ex. LINE 2 selected.
Handset
SELECT
SELECT
SELECT 
						

							Useful Information Answering System Telephone System
27
Preparation
For assistance, please call: 1-800-211-PANA(7262)
Preparing the Answering System
Greeting Message 
You can record a personal greeting message of up to 2 minutes for each line or a 
common greeting message for both lines. If you do not record your own message, 
one of 2 pre-recorded greetings will be played for callers (p. 28).
•You can use the enhanced recording mode for clearer sound, if necessary (p. 31).
To record a greeting message
The total recording time of all messages (greeting, incoming and memo) is 
about 60 minutes. We recommend you record a brief greeting message in 
order to leave more time for recording new messages.
Greeting message samples
“Hello, this is (your name and/or number). Sorry, I cannot take your call. Please 
leave a message after the beep. Thank you.”
1To record a common greeting for both 
lines, press [LINE SELECT] repeatedly 
until “LINE 1 and LINE 2” is announced.
•“   ” is displayed.
To record a greeting for either line 
individually, press [LINE SELECT]
repeatedly until “LINE 1” or “LINE 2” is 
announced.
•“ ” or “ ” is displayed.
2Press[GREETING REC].
•“To record greeting, press RECORD again” is 
heard.
3Within 10 seconds, press [GREETING
REC] again to record your greeting.
4After the long beep, talk clearly, about 20 
cm (8 inches) away from the MIC
(microphone).
•The elapsed recording time is displayed.
•If you record for over 2 minutes, the unit will 
stop recording.
5When finished, press [GREETING REC] or [STOP].
•To change the greeting, start again from step 1.
To review the greeting, press [GREETING CHECK] when finished 
(p. 28).
Base Unit
LINE 1LINE 2
LINE 1LINE 2
[GREETING REC]
[STOP] [ERASE]
[GREETING CHECK][B],[d]
MIC [LINE SELECT] 
						

							Preparing the Answering System
28
•If “ ” is displayed, 6 beeps sound and “Your greeting was not recorded. Record your 
greeting again.” is announced, start again from step 1.
To review the greeting 
1. Select the line(s) by pressing [LINE SELECT].
2. Press [GREETING CHECK].
•When both lines are selected and they have separate greetings, the LINE 1 
greeting will be played first.
To adjust the speaker volume, press [d]or [B] during playback.
•9 levels (0–8) are available while using the Answering System. The level is 
displayed on the base unit.
To erase the greeting
1. Select the line(s) by pressing [LINE SELECT].
2. Press [GREETING CHECK], then press [ERASE] while the recorded 
message is being played.
•The unit will answer calls for the line using a pre-recorded greeting (see 
below).
Pre-recorded greeting
If you do not record a greeting (p. 27), one of 2 greetings will be played when a call 
is received, depending on the caller’s recording time (p. 29).
To review the pre-recorded greeting, select the line(s) by pressing [LINE
SELECT], then press [GREETING CHECK].
•A pre-recorded greeting will be played as follows:
NWhen the recording time is set to “1 minute”, “2 minutes” or “3 minutes”: 
“Hello, we are not available now. Please leave your name and phone number after the 
beep. We will return your call.”
•If recording time runs out, the unit will automatically switch to the “Greeting only” 
mode (see below), and no new messages will be recorded.
NWhen the recording time is set to “Greeting only”: 
“Hello, we are not available now. Please call again. Thank you for your call.”
Flash Memory Message Backup (Message storage)
Messages stored in memory will not be affected by power failures. All messages 
are saved until you erase them. 
						

							Useful Information Answering System Telephone System
29
Preparing the Answering System
Preparation
For assistance, please call: 1-800-211-PANA(7262)
Caller’s Recording Time 
You can select “1 minute”, “2 minutes”, “3 minutes” or “Greeting only” for the caller’s 
recording time. Each line has its own setting. The factory preset for both lines is “3 
minutes”.
1Press[MENU].
2Scroll to “Initial setting” by pressing 
[d]or [B], then press the soft key ( ). 
3Press the soft key ( ) at “Set
answering”.
4Scroll to “Recording time” by pressing 
[d]or [B], then press the soft key ( ). 
5Press[d](Line1) or [B] (Line2) to select 
the line.
6Select the recording time by pressing [d]or 
[B].
•You can also select the recording time by 
pressing[1],[2],[3], or [0] (Greeting only).
7Press the soft key ( ).
•To select the other line, repeat from step 4.
8Press[OFF].
If you select “Greeting only” for the line(s), the unit will answer a call with the 
greeting message, and then hang up. The unit will not record any incoming 
messages for the line(s). When you turn the Answering System on, the base unit 
will display “ ” and the line(s) (  and/or  ) for a few seconds.
Handset
SELECTInitial setting
SELECT
Set answering
SELECTRecording time
Recording time
d=Line1  B=Line2
Recording time
L1:3min
SAVE
LINE 1LINE 2 
						

							Preparing the Answering System
30
Number of Rings 
You can select the number of times the unit rings before the Answering System 
answers a call, from “2” to “7” or “Toll saver”*. Each line has its own setting. The 
factory preset for both lines is “4”.
1Press[MENU].
2Scroll to “Initial setting” by pressing 
[d]or [B], then press the soft key ( ).
3Press the soft key ( ) at “Set 
answering”.
4Press the soft key ( ) at “Number of 
rings”.
5Press[d](Line1) or [B] (Line2) to select 
the line.
6Select the number of rings by pressing [d]
or [B].
•You can also select the number of rings by 
pressing [0] (Toll saver*), or [2] to [7].
7Press the soft key ( ).
•To select the other line, repeat from step 4.
8Press[OFF].
*Toll saver
When you call a line to which “Toll saver” has been set, from a remote location, 
the number of rings will tell you if there are any new messages. If the unit 
answers on the 2nd ring, there is at least 1 new message. If the unit answers on 
the 4th ring, there are no new messages. To save the toll charges for the call, 
hang up immediately when you hear the 3rd ring. The 3rd ring indicates that 
there are no new messages.
Handset
SELECTInitial setting
SELECT
Set answering
SELECT
Number of rings
Number of rings
d=Line1  B=Line2
Number of rings
Line1:4
SAVE