Panasonic Kx Tg5480 Operating Instructions Manual

							Useful Information Answering System Preparation
61
Special Features
Telephone System
For assistance, please call: 1-800-211-PANA(7262)
Incoming Call Tone 
During an outside call, you can be informed of another incoming call on the other 
line. During an intercom call (p. 52), you can also be informed of incoming calls by 2 
tones. If this feature is turned on, incoming call tones will be heard for as long as the 
line is ringing. If this feature is set to “2”, incoming call tones will be heard only 2 
times. If this feature is turned off, no tones will be heard. This factory preset is “2”.
Using the handset, this feature can be set separately for the handset and base unit.
Handset incoming call tone 
Base unit incoming call tone 1
Press[MENU].
2Scroll to “Ringer setting” by pressing 
[d]or [B], then press the soft key ( ).
3Scroll to “Incoming call.” by pressing 
[d]or [B], then press the soft key ( ).
4Select “On”, “Off” or “2” by pressing [d]or
[B].
5Press the soft key ( ), then press [OFF].
1Press[MENU].
2Scroll to “Initial setting” by pressing 
[d]or [B], then press the soft key ( ).
3Scroll to “Set base unit” by pressing [d]
or [B], then press the soft key ( ).
4Scroll to “Incoming call.” by pressing 
[d]or [B], then press the soft key ( ).
5Select “On”, “Off” or “2” by pressing [d]or
[B].
6Press the soft key ( ), then press [OFF].
HandsetBase Unit
Handset
SELECTRinger setting
SELECTIncoming call.
Incoming call
tone :2
SAVE
Handset
SELECTInitial setting
SELECTSet base unit
SELECTIncoming call.
Incoming call
tone :2
SAVE 
						

							Special Features
62
Line Selection
When you make or answer a call, the handset and base unit can automatically 
select the line when you press [C]or [s] on the handset or [SP-PHONE] on the 
base unit. There are 3 types of line selection. You can change the line selection for 
the handset and base unit separately. The factory preset is “Auto”.
Auto (factory preset): 
When making a call, LINE 1 will be selected. If that line is unavailable, LINE 2 will 
be selected. When answering a call, the ringing line will be selected.
•When you call back from the Caller List (p. 42), the indicated line will be selected.
•If the Auto Talk feature is turned on (p. 22), the unit will select the ringing line when 
you lift the handset off the base unit, to answer the call.
Line 1: Line 1 will be selected.
Line 2: Line 2 will be selected.
You can select any line by pressing a line soft key ( ) or ( ) on the 
handset or a line button on the base unit, regardless of this setting.
Handset line selection 
1
Press[MENU].
2Scroll to “Initial setting” by pressing 
[d]or [B], then press the soft key ( ). 
3Scroll to “Set tel line” by pressing [d]or
[B], then press the soft key ( ).
4Press the soft key ( ) at “Line 
selection”.
5Select “Line1”, “Line2” or “Auto” by 
pressing [d]or [B].
6Press the soft key ( ), then press [OFF].
LINE1LINE2
Handset
SELECTInitial setting
SELECTSet tel line
SELECT
Line selection
Line selection
:Auto
SAVE 
						

							Useful Information Answering System Preparation
63
Special Features
Telephone System
For assistance, please call: 1-800-211-PANA(7262)
Base unit line selection 
Key Tone 
You can select whether or not the handset keys will sound tones (key tone, 
confirmation tone, error tone). The factory preset is ON.
1Press[MENU].
2Scroll to “Initial setting” by pressing 
[d]or [B], then press the soft key ( ).
3Scroll to “Set base unit” by pressing [d]
or [B], then press the soft key ( ).
4Scroll to “Line selection” by pressing 
[d]or [B], then press the soft key ( ).
5Select “Line1”, “Line2” or “Auto” by 
pressing [d]or [B].
6Press the soft key ( ), then press [OFF].
1Press[MENU].
2Scroll to “Initial setting” by pressing 
[d]or [B], then press the soft key ( ).
3Scroll to “Key tone” by pressing [d]or [B],
then press the soft key ( ).
4Select “Off” or “On” by pressing [d]or [B].
5Press the soft key ( ), then press [OFF].
Handset
SELECTInitial setting
SELECTSet base unit
SELECTLine selection
Line selection
:Auto
SAVE
Handset
SELECTInitial setting
SELECTKey tone
Key tone
:On
SAVE 
						

							Special Features
64
Re-registering the Handset
If “No link to base. Move closer to base and try again.” is 
displayed even when using the handset near the base unit, the handset may have 
lost communication with the base unit. You need to re-register the handset to that 
base unit. 
Make sure the base unit is not being used. Have both the handset and base 
unit nearby during registration.
•You can stop registration by pressing [OFF] on the handset and pressing 
[LOCATOR/INTERCOM/TRANSFER] on the base unit.
1Handset: Press[MENU].
2Handset: 
Scroll to 
“Initial setting” by pressing
[d]or [B]
, then press the soft key ().
3Handset:
Scroll to “Registration” by pressing [d]
or [B]
,then press the soft key ( ).
4Base unit: 
Press and hold[LOCATOR/INTERCOM/TRANSFER]for 3 seconds.
•The CHARGE indicator flashes. After the CHARGE indicator starts flashing, 
the rest of the procedure must be completed within 1 minute.
5Handset:
(1) Press the soft key ( ).
(2) Wait until a long beep sounds and the 
display shows the following.
•Registration is complete.
Handset & Base Unit 
SELECT
Initial setting
SELECT
Registration
OK
Press LOCATOR 
on base unit 
for 3 sec.
Then press OK
BOX 1BOX 2OK
SPIPRIVACY1
Handset [1]
   Registered
IN USE[2] 
						

							Telephone System
Useful Information Answering System Preparation
65For assistance, please call: 1-800-211-PANA(7262)
Automatic Answering Operation
The Answering System allows the unit to answer calls with a greeting message. 
Callers can then leave a message. When turning the Answering System on, you 
can select the lines it will answer calls from. 
Setting the Unit to Answer Calls 
•The number of caller messages and memo messages will be displayed on the 
base unit (p. 67). If the Answering System is turned on for only one of the 2 lines, 
the display shows the number of messages recorded for that line (not both lines) 
plus the number of memo messages. The number of messages continues to be 
displayed if the Answering System is turned off.
•The unit will announce the remaining recording time if it is less than 10 minutes. 
•When no recording time is available, you will need to erase any unnecessary 
messages before new messages can be recorded (p. 71). The unit can indicate 
that memory is full in the following ways: 
—
“ ” will flash on the base unit and the ANSWER ON indicator will flash rapidly.
— The unit will announce “Memory full” when you press [ANSWER ON],
[GREETING REC]
, or [MEMO], and after playing back messages or recording 
a message.
•
You can also turn on the Answering System remotely from the handset (p. 70) or an 
outside phone (p. 77).
•If you subscribe to Caller ID (p. 40), Caller ID information automatically adjusts the 
date and time when a call is received, provided you have already set the date and 
time manually (p. 19).•
The total recording time of all messages (greeting, incoming and memo) is about 
60 minutes 
(about 30 minutes in “Enhanced recording” mode, p. 31). If messages 
are recorded in noisy rooms, the time may be shortened by up to 3 minutes.
•To select the caller’s recording time, see page 29.
•A maximum of 99 messages (including the greeting and memo messages) can 
be recorded.
1To turn on the Answering System for 
both lines, press [LINE SELECT]
repeatedly until “LINE 1 and LINE 2” is 
announced.
To turn on the Answering System for 
either line, press [LINE SELECT]
repeatedly until “LINE 1” or “LINE 2” is 
announced.
•The selected line(s) (  and/or  ) 
will be displayed.
2Press[ANSWER ON] to turn on the Answering System for the line(s).
•The indicator lights. 
•The unit announces “Answer set” and the line(s), and the current day and 
time. If “Set time” is heard, set the date and time (p. 19).
Base Unit
LINE 1LINE 2
[ANSWER ON] and Indicator
[LINE SELECT]
FULL 
						

							Automatic Answering Operation
66
To turn off the Answering System
Press[ANSWER ON].
•The indicator light goes out, and the unit announces “Answer off”.
•To turn the Answering System off for one line when both lines are turned on, select 
the line which you want to leave on by pressing [LINE SELECT], then press 
[ANSWER ON].
Monitoring Incoming Calls 
While a caller is leaving a message, you can monitor the call through the base unit 
speaker.
•To increase the speaker volume while monitoring, press [B]. To decrease volume, 
press[d].
•If both lines are receiving calls at the same time, only the first call can be 
monitored.
To answer a call while monitoring, press the called line button on the base unit, or 
press the called line soft key ( ) or ( ) on the handset. 
To turn the incoming call monitoring feature off
When the base unit is not in use, press [d] repeatedly until “0” is displayed. (Make 
sure the Answering System is turned on.)
OR
While monitoring, press [d] repeatedly until “0” is displayed.
•If the incoming call monitoring feature is turned off, it will remain off when the next 
call is monitored.
•If you adjust the speaker volume while playing back messages or using the 
speakerphone, the speaker volume for monitoring will be turned on again. To turn 
the speaker volume off, see “To turn the incoming call monitoring feature off” of 
above step.
Base Unit
LINE1LINE2 
						

							Telephone System
Useful Information Answering System Preparation
67For assistance, please call: 1-800-211-PANA(7262)
Listening to Messages
The unit will indicate that new messages have been recorded in the following ways:
— The NEW MESSAGE indicator flashes on the base unit.
— “New message” is displayed and “ ” flashes on the handset.
— The Ringer/Message Alert indicator on the handset will flash slowly when new 
messages have been recorded if the Message Alert is turned on (p. 31) and the 
handset is not in use.
The total number of caller messages and memo messages is displayed on the base 
unit. If the Answering System is turned on for only one of the 2 lines, the display 
shows the number of messages recorded for that line (not both lines) plus the 
number of memo messages. The number of messages continues to be displayed if 
the Answering System is turned off.
Using the Base Unit
To play back messages
Press[MESSAGE].
•The unit announces the number of new 
messages. Only new messages are played 
back.
•
When there are no new messages, the unit 
announces “
No new messages. All message 
playback
”, then plays back all messages.
•When there are no messages, the unit 
announces “No messages”.
To play back messages for the desired line(s)
1. Press [LINE SELECT] repeatedly until the unit 
announces the desired line(s).
•The selected line(s) (  and/or  ) will be 
displayed.
2. Press [MESSAGE].
•The unit announces the number of new messages for the line(s). Only new 
messages are played back. Memo messages are not played back.
•
When there are no new messages, the unit announces “No new messages. All 
message playback
”, then plays back all messages.
•When there are no messages, the unit announces “No messages”.
•While a message is being played, the message number is displayed, and the line  
(  or  ) flashes on the base unit.
•At the end of the last message, “End of final message” is heard. The unit will 
announce the remaining recording time if it is less than 10 minutes.
Voice Day/Time Stamp: During playback, the unit will announce the day and 
time when each message was recorded (p. 19).
SEARCH
Base Unit
[MESSAGE] NEW MESSAGE Indicator
LINELINE1
Ex. 2 messages for LINE 1
LINE 1LINE 2
LINE 1LINE 2 
						

							Listening to Messages
68
•If a call is received during playback, the unit rings and playback stops. To answer 
the call, press the called line button. For playback, start again from the beginning 
after hanging up.
•If 65 or more new messages have been recorded, the unit will not announce the 
number of new messages during playback.
Using the Handset (Remote Operation) 
When “ ” flashes and “New message” is 
displayed
, new messages have been recorded. If there 
are only old messages, “ ” is displayed but will not 
flash.
To play back messages
To play back messages from the function menu
Press[MENU], then press the soft key ( ) at 
“Message play”,
instead of pressing the soft key ( ) then the soft key ( ).
1Press the soft key ( ).
•When there are new messages, “ ” 
flashes. If there are only old messages 
“ ” is displayed but will not flash.
2Press the soft key ().
•The unit beeps, then announces the number of 
new messages. Only new messages are played 
back.
•To switch from the speaker to the receiver, press 
[
C]. To switch back to the speaker, press [s].
•
When there are no new messages, the unit 
announces “
No new messages. All message 
playback
”, then plays back all messages.
•When there are no messages, the unit 
announces “No messages”.
•To play all messages, press [5].
•If you do not press any button, the voice menu 
will start (p. 69).
3To end remote operation, press [OFF].
Handset
 7 missed calls
  New message
LINE1LINE2SEARCH
Ex. New messages exist.SEARCH
SEARCH
SEARCH
PLAY
PLAY
 7 missed calls
  New message
CIDPLAYC
Ex. New messages exist.
PLAY
Remote operation
;4=Erase msg
REPEATSKIP
SELECT
SEARCHPLAY 
						

							Useful Information Answering System Preparation
69
Listening to Messages
Telephone System
For assistance, please call: 1-800-211-PANA(7262)
To play back messages for the desired line(s)
1. Press the soft key ( ), then press the soft key (
).
2. To listen to messages for LINE 1, press [#][1].
To listen to messages for LINE 2, press [#][2].
To listen to messages for LINE 1 and LINE 2, press [#][0].
•The unit announces the number of new messages for the line(s). Only new 
messages are played back. Memo messages are not played back.
•
When there are no new messages, the unit announces “No new messages. All 
message playback
”, then plays back all messages.
•When there are no messages, the unit announces “No messages”.
3. To end remote operation, press [OFF].
•If a call is received during playback, the unit rings and playback stops. To answer 
the call, press the called line soft key 
() or (). For playback, start 
again from the beginning after hanging up. 
•At the end of the last message, “End of final message” is heard. The unit will 
announce the remaining recording time if it is less than 10 minutes.
•If you hear “Memory full” after playback, erase unnecessary messages (p. 71). 
•When memo messages are played (p. 72), “MEMO” is displayed.
•If 65 or more new messages have been recorded, the unit will not announce the 
number of new messages during playback.
Vo i c e  m e n u
If you do not press any buttons at the end of the last message, the unit will 
announce “End of final message” and the voice menu will begin. 
The unit announces, “Press 4 to play back new messages. Press 5 to play back all 
messages.”
•
Even if the voice menu has started;
— you can press buttons for other playback options (p. 70), or
— you can select the line(s) by pressing [#][1]
 (LINE 1), [#][2] (LINE 2) or [#][0]
(LINE 1 and LINE 2).
•If you do not press any button within 10 seconds after the voice menu, the 
handset will exit remote operation.
SEARCHPLAY
LINE1LINE2 
						

							Listening to Messages
70
To turn the Answering System on
1. During playback, select the desired line(s) by pressing [#][1] (LINE 1), 
[#][2] (LINE 2) or [#][0] (LINE 1 and LINE 2).
•If the Answering System is turned on for one line and you also want to turn on 
the system for the other line, select both lines.
2. To turn the system on for the line(s), press [8].
To turn the Answering System off, press [0] during playback.
•To turn the Answering System off for one line when both lines are turned on, select 
the line which you want to leave on (see step 1 above), then press [8].
During playback 
For Caller ID service users (p. 40)
During playback, the handset display shows the name and/or number of the 
caller whose message is being played.
To call the displayed number:
1. Press the soft key ( ).
•The unit stops playback.
•If you need to edit the phone number to call back, see page 44.
2.  Press the line soft key ( ) or ( ).
•The unit dials the phone number.
OR
Press [C]or [s].
•The unit dials the phone number using the called line.
To adjust the 
speaker volumeTo increase, press [B]. To decrease, press [d].
•You can also adjust the receiver volume on the 
handset.
To repeat a messageBase unit: Press [].
Handset: Press the soft key ( ) or [2].
To stop playbackBase unit: Press [STOP].
•To resume playback, press [MESSAGE].
•
If you do not press any button for 60 seconds or if you 
press
[STOP] again, playback mode will be canceled.
Handset: Press [9].
•If you do not press any button within 15 seconds after 
stopping playback, the voice menu will start (p. 69).
CALL
LINE1LINE2
Base UnitHandset
REPEAT
SKIP