Panasonic Kx Tg5240 Operating Instructions Manual

							Useful Information Answering System Preparation
41
Phone Book
For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Dialing from the Phone Book 
•If “No items stored” is displayed in step 1, the phone book is empty.
•To exit the phone book, press [OFF].
To search for a name by initial
1. Press the soft key (C).
2. Press the dialing button for the first letter of the desired name until any 
name with the same initial is displayed (see the Index table below).
Ex. To find “Frank”, press [3] repeatedly until the first item under “F” is 
displayed.
•If there are no items beginning with the character you selected, the first item in 
the next alphabetical index will be displayed.
3. Press [d] repeatedly until the desired name is displayed.
Index table
1Press the soft key (C).
•The display shows the number of stored items.
•You can press the soft key 
() to view the 
first item.
2Scroll to the desired item. To scroll down, 
press [d]. To scroll up, press [B].
3Press [C], [s], or the soft key ( ).
•The phone number is dialed.
KeysIndexKeysIndex
[1]Symbols, 1[6]M, N, O, 6
[2]A, B, C, 2[7]P, Q, R, S, 7
[3]D, E, F, 3[8]T, U, V, 8
[4]G, H, I, 4[9]W, X, Y, Z, 9
[5]J, K, L, 5[0]0, Space
Handset
SEARCH
   Phone book
    10 items
0-9=Name search
 
dB=Scroll list
Phone book items are sorted in the following 
order:
1Alphabet letters (Alphabetical)
2Space &  ’  (  )  ,  –  .  /
3Numbers 0 to 9
4#    
;
5Telephone numbers (If no name is stored)
Frank
555-456-7890
CALL
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							Phone Book
42
Chain Dial 
You can dial a combination of phone book or manual key pad entries while making 
a call. This feature can be used, for example, to first automatically dial a calling card 
access number that you have stored in the phone book, then manually or 
automatically dial your PIN and then automatically dial the destination number from 
the phone book.
Ex. Using a long distance calling card
•To prevent misdialing, we recommend you add pauses where needed when 
storing numbers. For example, add pauses after a calling card access number 
and your PIN when storing in the phone book (p. 39).
1. Search and dial from the phone book: 1-800-012-3456 (Calling card access 
number) 
•The voice guidance may be announced.
2. Search and dial from the phone book: 1234 (Calling card PIN)
3. Search and dial from the phone book: 1-555-012-3456 (Destination Number)
•If you have rotary or pulse service, you need to press [*] before pressing 
[MENU] in step 1 to change the dialing mode temporarily to tone.
1While you are on a call;
Press [MENU].
2Press the soft key ( ) at “1=Phone 
book”, or press [1].
3Search for the desired item by pressing [d] 
or [B].
•To search for an item by initial, see page 41.
4Press the soft key ( ).
•The phone number is dialed.
•If required, repeat steps 1 to 4 for any remaining 
numbers.
Handset
1=Phone book
2=Booster on
3=Caller IQ
SELECT   Phone book
    30 items
0-9=Name search
 
dB=Scroll list
Alan
1-555-012-3456
CALL
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							Useful Information Answering System Preparation
43
Phone Book
For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Editing an Item in the Phone Book 
Erasing an Item in the Phone Book 
1Press the soft key (C). 
2Scroll to the desired item by pressing [d] or 
[B].
•To search for the item by initial, see page 41.
3Press the soft key ( ).
4Edit the name (p. 40), then press [d].
•If you do not need to change the name, press 
[d] then go to step 5.
•To move the cursor, press the soft key 
() or 
().
5Edit the phone number, then press [d].
•If you do not need to change the number, press 
[d] then go to step 6.
•To delete a digit, press the soft key 
().
To delete all of the digits, press and hold the soft 
key 
().
6Press the soft key ( ).
•To continue editing other items, repeat from step 2.
7Press [OFF].
1Press the soft key (C).
2Scroll to the desired item by pressing [d] or [B].
•To search for the item by initial, see page 41.
3Press the soft key ( ).
•To cancel erasing, press the soft key ().
4Press the soft key ().
•To erase other items, repeat from step 2.
5Press [OFF].
Handset
Jane
456-7890
EDITEnter name
Jane|
d=Next
f
g
Enter name
Jane Walke|r
d=Next
CLEAR
CLEAR
Enter phone no.
5554567890|
d=Next
SAVE
Handset
ERASE
NOErase?
YES     Erased
TG5240.fm  Page 43  Wednesday, September 22, 2004  3:45 PM 
						

							Phone Book
44
Copying Items in the Phone Book 
(When the System Has Two or More Handsets)
You can copy one or all phone book items between two handsets. The destination 
handset will save the items in its phone book. 
•If an outside call is received during the phone book copy, copying will stop. You 
will need to re-send the item(s) later.
•After the copy has started, do not place your handset on the base unit or charger 
(for KX-TG5243 or accessory handset users, p. 3) until copying finishes, 
otherwise copying will stop.
To copy one phone book item to another handset
Make sure the destination handset is not in use.
1Press [MENU].
2Scroll to “Copy phone book” by pressing 
[d] or [B], then press the soft key ( ).
3Press the soft key ( ) at “Copy 1 
item”.
4Select the destination extension number 
(1 to 4) by pressing [d] or [B]. 
•You can also select the extension number by 
pressing [1] to [4].
5Press the soft key ( ).
6Scroll to the desired phone book item by 
pressing [d] or [B].
•To search for the item by initial, see page 41.
7Press the soft key ( ).
•To continue copying other items, repeat from 
step 6.
8Press [OFF].
Handset
SELECTCopy phone book
SELECTCopy 1 item
Enter extension#
:2
dB
NEXTSelect item
SEND    Complete
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							Useful Information Answering System Preparation
45
Phone Book
For assistance, please call: 1-800-211-PANA(7262)
Telephone System
To copy all of the items in your phone book to another 
handset
Make sure the destination handset is not in use.
•You can exit phone book copying mode by pressing [OFF]. 
1Press [MENU].
2Scroll to “Copy phone book” by pressing 
[d] or [B], then press the soft key ( ).
3Scroll to “Copy all items” by pressing [d] 
or [B], then press the soft key ( ).
4Select the destination extension number 
(1 to 4) by pressing [d] or [B]. 
•You can also select the extension number by 
pressing [1] to [4].
5Press the soft key ( ).
•When all items have been copied, “Complete” is 
displayed.
•The destination handset displays “Phone book 
Receiving” then “Phone book Received”.
•To continue copying items to another extension, 
repeat from step 3.
6Press [OFF].
SELECTCopy phone book
SELECTCopy all items
Enter extension#
:2
dB
SEND
Tom Jones
555-765-4321
     01/10
Ex. Copying 1st item out
of 10 items
TG5240.fm  Page 45  Wednesday, September 22, 2004  3:45 PM 
						

							46
Speed Dialer
Storing Phone Numbers 
You can store up to 10 phone numbers in the base unit. The dialing buttons ([0] to 
[9]) function as memory stations.
Make sure the base unit is not being used.
•If a pause is required when dialing, press [REDIAL/PAUSE] where needed. 
“” is 
displayed when 
[REDIAL/PAUSE] is pressed. A pause counts as one digit (p. 56).
•When [*] is pressed, “ ” is displayed. When [#] is pressed, “ ” is displayed.
•If a phone number is stored in a memory location which already contains a phone 
number, the old number will be erased.
•We recommend you make a note of which phone numbers are stored in which 
memory locations.
To erase a stored number
1. Press [PROGRAM], then press [AUTO].
2. Press the memory station number ([0] to [9]) for the phone number to be erased.
•A long beep sounds and the phone number is erased.
Dialing a Stored Phone Number 
•Speed dial numbers stored in the base unit can only be dialed from the base unit.
1Press [PROGRAM].
•The IN USE indicator flashes and “” 
is displayed.
2Enter a phone number of up to 32 
digits.
•The last digit of the entered number is 
displayed.
•If you misdial, press [PROGRAM], 
and start again from step 1.
3Press [AUTO].
4Press a memory station number 
([0] to [9]).
•A long beep sounds and the phone 
number is saved.
•To store other numbers, repeat from 
step 1.
1Press [SP-PHONE].
2Press [AUTO].
3Press a memory station number ([0] to [9]).
•The stored number is dialed.
Base Unit
[SP-PHONE][PROGRAM]
[AUTO] Memory 
Station 
Numbers[REDIAL/PAUSE]
Base Unit
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							Useful Information Answering System Preparation
47For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Intercom
Intercom calls can be made between a handset and the base unit, and between two 
handsets (when the system has two or more handsets, p. 3). You can page all 
handsets at once from the base unit, and announce the page to all handsets (Voice 
Paging, p. 49).
Page the desired unit(s) by entering the extension number, shown in the top right of 
each handset’s display. The base unit’s extension number is 0.
Making Intercom Calls
From 
From 
Using this feature, you can also locate a misplaced handset.
1Press [HOLD/INTERCOM].
2To page the base unit, press [0].
To page another handset, press its extension 
number ([1] to [4]).
•The paged unit will ring for 1 minute.
•To stop paging, press [OFF]. 
3When the paged party answers, start talking.
•You can switch to the speaker by pressing [s]. 
To switch back to the receiver, press [C].
4To disconnect the intercom, press [OFF].
1Press [LOCATOR/INTERCOM/TRANSFER].
•The LOCATOR/INTERCOM/TRANSFER and SP-PHONE indicators light.
2To page all handsets, press [0]. 
To page a specified handset, press its extension number 
[1] () to [4] ().
•The handset(s) will ring for 1 minute.
•
To stop paging, press [SP-PHONE] or [LOCATOR/INTERCOM/TRANSFER].
3When the paged party answers, talk into the MIC.
4To disconnect the intercom, press [SP-PHONE] or [LOCATOR/
INTERCOM/TRANSFER].
•The indicator lights go out.
Handset
Press extension# 
to call
1-4=Handset
0=Base
Calling Base
Ex. Calling Base unit
Calling HS[2]
Ex. Calling Handset 2
Intercom
00-00-05
D01
Ex. Intercom between 
Handset 1 & Base uni
t
Base Unit
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							Intercom
48
Answering Intercom Calls
When a handset is paged, it rings and the Ringer/Message Alert indicator flashes 
rapidly. The display shows the calling extension.
•If the Auto Talk feature is turned on (p. 19), you can also answer a page by simply 
lifting the handset off the base unit or charger (for KX-TG5243 or accessory 
handset users, p. 3).
When the base unit is being paged, it rings and the LOCATOR/INTERCOM/
TRANSFER indicator flashes.During an intercom call:
•If you have difficulty hearing while using the speakerphone on the handset or 
base unit, decrease the speaker volume by pressing [d].
•If an incoming call is being received, you will hear two tones (incoming call 
tone, p. 59) and the IN USE indicator on the base unit will flash rapidly. 
To answer the call;
— if using the handset, press [OFF], then press [C] or [s].
— if using the base unit, press [SP-PHONE] twice.
1Press [C], [s] or [HOLD/INTERCOM].
•You can also answer a page by pressing any 
button
 except [d], [B] or [OFF].
2To disconnect the intercom, press [OFF].
1Press [SP-PHONE] or [LOCATOR/INTERCOM/TRANSFER].
2To disconnect the intercom, press [SP-PHONE] or
[LOCATOR/INTERCOM/TRANSFER].
•When the ringer volume is turned off (p. 20, 21), the handset and the base unit 
will ring at the low level for intercom calls.
•You cannot change the ringer tone for intercom calls.
•When the base unit user pages all handsets, only the handset user who 
answers first can talk with the base unit user.
Handset
Ex. Base calling
Call from Base
Ex. Handset 2 calling
Call from HS[2]
Base Unit
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							Useful Information Answering System Preparation
49For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Intercom
Voice Paging
 
The base unit user can make a voice announcement that is heard through the 
speakers of all handsets.
•When 4 handsets are registered to the base unit, and if one handset user is on 
conversation using the Booster feature, 1 of the remaining 3 handsets will not 
receive the voice announcement.
•Only the handset user who answers first can talk with the base unit user.
•To answer the page from the handsets, see “Answering Intercom Calls” on 
page 48.
•If a handset is too close to the base unit, you may hear feedback while making the 
voice announcement. Place the handset on the base unit or charger (for 
KX-TG5243 or accessory handset users, p. 3) or press [OFF].
•It is not possible to specify which handset(s) will hear the voice announcement.
•The announcement is heard at the handset ringer volume (p. 20).
1Press [LOCATOR/INTERCOM/TRANSFER].
•The LOCATOR/INTERCOM/TRANSFER and SP-PHONE indicators light.
2To make a voice announcement to all handsets, press [5] ().
•You will hear a ringback tone (two short beeps) and the SP-PHONE indicator 
flashes.
3When the SP-PHONE indicator stops flashing, speak into the MIC.
•All handset users will hear your voice through their speakers after beeps, 
“Call from Base” will be displayed and the Ringer/Message Alert 
indicator will flash rapidly on the handsets.
•The handset on the base unit will not be paged.
4When finished, press [SP-PHONE] or [LOCATOR/INTERCOM/
TRANSFER].
OR
After one of the handsets answers, talk into the MIC.
To disconnect the intercom, press [SP-PHONE] or
[LOCATOR/INTERCOM/TRANSFER].
Base Unit
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							50
Transferring a Call
You can transfer an outside call to the base unit or a handset.
From the   to the 
From the   to the 
•When the base unit user calls all handsets, only the handset user who answers 
first can take the transferred call.
1Handset: 
(1) 
During a call, press [HOLD/INTERCOM].
•The call is put on hold.
(2) To page the base unit, press [0].
(3) Wait for the paged party to answer, then 
you can announce the transfer. 
•If the paged party does not answer, press 
[
C] or [s] to return to the outside call.
2Base unit: Press [SP-PHONE] or [LOCATOR/INTERCOM/
TRANSFER] to answer the page.
3Handset: To complete the transfer, press [OFF].
1Base unit:
(1) During a call, press [LOCATOR/INTERCOM/TRANSFER].
•The call is put on hold.
(2) To page a specified handset, press its extension number [1] ( ) to 
[4] (). 
To page all handsets, press [0].
Wait for the handset user to answer, then you can announce the 
transfer.
OR
To make a voice announcement to all handsets, press [5]
 (), 
then speak into the MIC when the SP-PHONE indicator stops 
flashing.
•If the paged party does not answer, press [LOCATOR/INTERCOM/
TRANSFER] to return to the outside call.
2Handset: Press [C], [s], or [HOLD/INTERCOM] to answer the 
page.
•You can also answer a page by pressing any button except [d], [B] or [OFF].
3Base unit: To complete the transfer, press [SP-PHONE].
HandsetBase Unit
Press extension# 
to transfer
1-4=Handset
0=Base 9=Mailbox
Base UnitHandset
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