Panasonic Kx Tg5240 Operating Instructions Manual

							Useful Information Answering System Telephone System
21
Programmable Settings
For assistance, please call: 1-800-211-PANA(7262)
Preparation
Base unit ringer volume 
Make sure the base unit is not being used.
To set the ringer volume to high (preset), medium, or low, press [d] or [B].
•To increase volume, press [B]. To decrease volume, press [d].
•To stop ringing, press [STOP].
To turn the ringer off, press and hold [d] until 2 beeps sound.
•“  ” is displayed.
To turn the ringer on, press [d] or [B].
•The base unit will ring at the low level.
•You can adjust the ringer volume while an outside call is ringing. 
Press
 [d] or [B] while the base unit is ringing. 
To turn the ringer off, press and hold [d] until 2 beeps sound. “
  ” is displayed.
Ringer Tone 
You can set the handset and base unit ringers to use one of 7 ringer patterns for 
outside calls. “Tone 1” to “Tone 3” are bell ringer patterns. “Melody 1” to “Melody 4” 
are preset melody patterns. The factory preset is “Tone 1”. 
•You cannot change the ringer tone for intercom calls.
•
If you subscribe to a Distinctive Ring Service (such as IDENTA-RING) from your 
telephone company with 2 or 3 consecutive rings, select a bell ringer pattern (Tone 1 to 3). 
If you select a melody pattern, you will not be able to distinguish lines by their ringers.
•If you select one of the melody ringer patterns, the ringer will continue to sound for 
several seconds if:
— the caller hangs up before you answer the call, or
—
another person answers the call using another phone connected on the same line.
Handset ringer tone  
1
Press [MENU].
2Press the soft key ( ) at “Ringer 
setting”.
3Scroll to “Ringer tone” by pressing [d] or 
[B], then press the soft key ( ).
4Select the desired ringer tone by pressing 
[d] or [B].
•The handset will ring and the ringer tone will 
change. If the ringer volume has been turned off, 
the handset will not ring (p. 20).
•You can also select the ringer tone by pressing 
[1] to [7].
5Press the soft key ( ), then press [OFF].
Base Unit
RINGER
OFF
RINGER
OFF
Handset
SELECTRinger setting
SELECTRinger tone
Ringer tone
1 :Tone 1
SAVE
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							Programmable Settings
22
Base unit ringer tone (use either the handset or the base unit)
Make sure the base unit is not being used.
Selecting the base unit ringer tone by using the 
LCD Contrast 
There are 6 levels of LCD contrast. The factory preset is “level 3”.
1Press [H] or [G].
•The base unit will ring using the current ringer tone. If the ringer volume has 
been turned off, the base unit will not ring (p. 21). 
2Press [H] or [G] repeatedly to select the desired tone.
•Each time you press [H] or [G], another ringer tone will be heard and selected.
•To stop ringing, press [STOP].
•You can also select the ringer tone by pressing [1] to [7].
[1] to [3]: Bell ringer patterns         [4] to [7]: Melody patterns
1Press [MENU].
2Scroll to “Initial setting” by pressing [d] or [B], then press the 
soft key ( ). 
3Scroll to “Set base unit” by pressing [d] or [B], then press the 
soft key ( ).
4Press the soft key ( ) at “Ringer tone”.
5Follow steps 4 and 5 of “Handset ringer tone” on page 21.
•When selecting the ringer tone, the base unit will ring. If the base unit ringer 
volume has been turned off (p. 21), the base unit will not ring.
1Press [MENU].
2Scroll to “Initial setting” by pressing 
[d] or [B], then press the soft key ( ). 
3Scroll to “LCD contrast” by pressing [d] or 
[B], then press the soft key ( ).
4Select the desired contrast by pressing [d] 
or [B].
•The contrast will change.
•The number of steps indicates the contrast level.
5Press the soft key ( ), then press [OFF].
Base Unit
Handset
SELECT
SELECT
SELECT
Handset
SELECTInitial setting
SELECTLCD contrast
LCD contrast
 Low      High
Ex. Level 3
SAVE
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							Useful Information Answering System Telephone System
23For assistance, please call: 1-800-211-PANA(7262)
Preparation
Preparing the Answering System
Greeting Message 
You can record a personal greeting message of up to 2 minutes. If you do not 
record your own message, one of two pre-recorded greetings will be played for 
callers (p. 24).
•You can use the enhanced recording mode for clearer sound, if necessary (p. 26).
To record a greeting message
•If “ ” is displayed, 6 beeps sound and “Your greeting was not recorded. Record your 
greeting again.” is announced, start again from step 1.
The total recording time of all messages (greeting, incoming and memo) is 
about 16 minutes. We recommend you record a brief greeting message in 
order to leave more time for recording new messages.
Greeting message samples
N
“Hello, this is (your name and/or number). Sorry, I cannot take your call. 
Please leave a message after the beep. Thank you.”
NTo instruct callers to leave a message in a specific mailbox (Mailbox 1, 
Mailbox 2, or Mailbox 3) (for mailboxes see page 61):
 
“Hello, this is (your name and/or number). Sorry, we cannot take your call. If 
you have a message, for John press [#] and [1], for Jane press [#] and [2], for 
Jack press [#] and [3], before the beep. Or just stay on the line and leave a 
message after the beep. Thank you.”
1Press [GREETING REC]. 
•“To record greeting, press RECORD again” is 
heard.
2Within 10 seconds, press [GREETING 
REC] again to record your greeting.
3After the long beep, talk clearly, about 20 
cm (8 inches) away from the MIC 
(microphone).
•The elapsed recording time is displayed.
•If you record for over 2 minutes, the unit will 
stop recording.
4When finished, press [GREETING REC] 
or [STOP].
•To change the greeting, start again from step 
1.
Base Unit
[GREETING REC]
[STOP]
[GREETING CHECK]
[ERASE]
MIC[B], [d] 
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							Preparing the Answering System
24
To review the greeting 
Press [GREETING CHECK].
To adjust the speaker volume, press [d] or [B] during playback.
•9 levels (0–8) are available while using the Answering System. The level is 
displayed on the base unit.
To erase the greeting 
Press [GREETING CHECK], then press [ERASE] while the recorded 
message is being played.
•The unit will answer calls with a pre-recorded greeting (see below).
Pre-recorded greeting
If you do not record a greeting (p. 23), one of two greetings will be played when a 
call is received, depending on the caller’s recording time (see below).
To review the pre-recorded greeting, press [GREETING CHECK].
•A pre-recorded greeting will be played as follows:
NWhen the recording time is set to “1 minute”, “2 minutes” or “3 minutes”: 
“Hello, we are not available now. Please leave your name and phone number after the 
beep. We will return your call.”
•If recording time runs out, the unit will automatically switch to the “Greeting only” 
mode (see below), and no new messages will be recorded.
NWhen the recording time is set to “Greeting only”: “Hello, we are not available now. 
Please call again. Thank you for your call.” 
Caller’s Recording Time 
You can select “1 minute”, “2 minutes”, “3 minutes” or “Greeting only” for the caller’s 
recording time. The factory preset is “3 minutes”.
Flash Memory Message Backup (Message storage)
Messages stored in memory will not be affected by power failures. All messages 
are saved until you erase them.
1Press [MENU].
2Scroll to “Initial setting” by pressing 
[d] or [B], then press the soft key ( ). 
3Press the soft key ( ) at “Set 
answering”.
Handset
SELECTInitial setting
SELECTSet answering
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							Useful Information Answering System Telephone System
25
Preparing the Answering System
For assistance, please call: 1-800-211-PANA(7262)
Preparation
Number of Rings 
You can select the number of times the unit rings before the Answering System 
answers a call, from “2” to “7” or “Toll saver”*. The factory preset is “4”.
•The unit will announce a caller’s name after the 2nd ring (Talking Caller ID, 
p. 32, 
33). If “Toll saver” is selected, and there is a new message, the unit will not 
announce the caller’s name.
4Scroll to “Recording time” by pressing 
[d] or [B], then press the soft key ( ). 
5Select the recording time by pressing [d] or [B].
•You can also select the recording time by 
pressing [1], [2], [3], or [0] (Greeting only).
6Press the soft key ( ), then press [OFF].
If you select “Greeting only”, the unit will answer a call with the greeting 
message, and then hang up. The unit will not record any incoming messages. 
The base unit will display “ ” instead of the number of messages.
1Press [MENU].
2Scroll to “Initial setting” by pressing [d] or [B], then press the 
soft key ( ).
3Press the soft key ( ) at “Set answering”.
4Press the soft key ( ) at “Number of 
rings”.
5Select the number of rings by pressing [d] or [B].
•You can also select the number of rings by 
pressing [0] (Toll saver*), or [2] to [7].
•
The unit will announce a caller’s name after the 
2nd ring (Talking Caller ID, p. 32, 33). To listen 
to the name announcements, do not select 
“2”.
6Press the soft key ( ), then press [OFF].
*Toll saver
When you call the unit from a remote location, the number of rings will tell you if 
there are any new messages. If the unit answers on the 2nd ring, there is at least 
one new message. If the unit answers on the 4th ring, there are no new 
messages. To save the toll charges for the call, hang up immediately when you 
hear the 3rd ring. The 3rd ring indicates that there are no new messages.
SELECTRecording time
Recording time
:3min
SAVE
Handset
SELECT
SELECT
SELECTNumber of rings
Number of rings
:4
SAVE
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							Preparing the Answering System
26
Recording Mode 
Two recording modes are available. The factory preset is “Standard recording 
(16 min)”, which provides more recording time (16 min) and standard sound quality. 
“Enhanced recording (8 min)” provides less recording time (8 min) but clearer 
sound quality.
Message Alert 
You can select whether or not the Ringer/Message Alert indicator on the handset will 
flash slowly when new messages have been recorded 
(p. 64). The factory preset is OFF.
•The Ringer/Message Alert indicator will not flash for new messages while the 
handset is in use.
•The Ringer/Message Alert indicator acts as a ringer indicator and as a message 
alert indicator. This indicator will flash rapidly when a call is received whether this 
feature is on or off.
•Battery operating time may be shortened when using this feature (p. 14).
1Press [MENU].
2Scroll to “Initial setting” by pressing [d] or [B], then press the 
soft key ( ).
3Press the soft key ( ) at “Set answering”.
4Scroll to “Recording mode” by pressing 
[d] or [B], then press the soft key ( ).
5Select the recording mode by pressing [d] or 
[B].
•You can also select the recording mode by 
pressing [1] (Standard) or [2] (Enhanced).
6Press the soft key ( ), then press [OFF].
1Press [MENU].
2Scroll to “Initial setting” by pressing [d] or [B], then press the 
soft key ( ). 
3Scroll to “Message alert” by pressing [d] 
or [B], then press the soft key ( ).
4Select “On” or “Off” by pressing [d] or [B].
5Press the soft key ( ), then press [OFF].
Handset
SELECT
SELECT
SELECTRecording mode
Recording mode
:Standard
 recording 16min
SAVE
Handset
SELECT
SELECTMessage alert
Message alert
:Off
SAVE
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							Useful Information Answering System Preparation
27For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Making Calls
Using the Handset 
System capabilities (Operating more than one handset, p. 3)
Up to 3 extensions (3 handsets or 2 handsets and the base unit) can operate at a 
time. The maximum operating number may decrease depending on the state of use.
1Press [C].
•“Talk” is displayed.
2Dial a phone number.
•The dialed number is displayed.
•After a few seconds, the display will 
show the length of the call.
3To hang up, press [OFF] or place 
the handset on the base unit or 
charger (for KX-TG5243 or 
accessory handset users, p. 3).
To have a hands-free phone 
conversation
1
Press [s].
•“SP-phone” is displayed.
2Dial a phone number.
•The dialed number is displayed.
•After a few seconds, the display will 
show the length of the call.
3When the other party answers, talk 
into the microphone.
4To hang up, press [OFF] or place the 
handset on the base unit or charger.
Hands-free Digital Duplex Speakerphone
For best performance, please note the following:
•Talk alternately with the other party in a quiet room.
•If you or the other party has difficulty hearing, press [d] to decrease the 
speaker volume.
•While talking using [C], you can switch to a hands-free phone conversation 
by pressing [s]. To switch back to the receiver, press [C].
Handset
[REDIAL] [   ] [    ]
[OFF]
Soft Keys
[HOLD/INTERCOM]
Microphone
[B], [d] 
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							Making Calls
28
To dial after confirming the 
entered number
1. Enter a phone number.
•If you misdial, press the soft key 
( ). Enter the correct phone 
number.
•If a pause is required when dialing, 
press the soft key ( ) where 
needed (p. 56).
•To cancel, press [OFF].
2. Press [C] or [s].
3. To hang up, press [OFF] or place 
the handset on the base unit or 
charger.
To adjust the receiver/
speaker volume during a 
conversation
There are 3 volume levels for the 
receiver and 6 volume levels for the 
speaker.
To increase volume, press [B]. 
To decrease volume, press [d].
•The display shows the current volume 
setting.
•If you try to increase/decrease volume 
when it is at the maximum/minimum 
level, the handset will beep 3 times.
To redial the last number 
dialed
Press [C] or [s], then press 
[REDIAL].
To redial using the redial 
list (Memory Redial)
The last 5 phone numbers dialed are 
stored in the redial list.
1. Press [REDIAL].
•The last number dialed is displayed.
2. Scroll to the desired number by 
pressing [d] or [B].
•You can also scroll down through 
the list by pressing [REDIAL].
•To exit the list, press [OFF].
3. Press [C] or [s].
• To erase an item, scroll to the item 
then press the soft key ( ).
•If “No items stored” is displayed, 
the list is empty.
To put a call on hold
1. Press [HOLD/INTERCOM] 
during a conversation.
•“Press extension# to 
transfer” is displayed.
•To transfer the call to the base unit 
or another handset, see page 50; 
to transfer to a mailbox, see 
page 69.
2. Press [HOLD/INTERCOM] again.
•“Hold” is displayed.
To return to the call, press [C] or 
[s].
•The base unit user can also take the 
call by pressing [SP-PHONE]. 
•Another handset user can also take 
the call by pressing [C] or [s].
•If another phone is connected on the 
same line (p. 12), you can also take 
the call by lifting its handset.
•If a call is kept on hold for 6 minutes, 
an alarm tone will start to sound and 
the Ringer/Message Alert indicator will 
start to flash rapidly. After 4 additional 
minutes on hold, the call will be 
disconnected.
3334444|
CLEAR
PA U S E
Volume
 Low   High
dB
Ex. Receiver volume: High
Speaker volume: Level 6
ERASE
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							Useful Information Answering System Preparation
29
Making Calls
For assistance, please call: 1-800-211-PANA(7262)
Telephone System
Voice Enhancer Technology 
Panasonic’s Voice Enhancer Technology clarifies the voice of the person you are 
talking to, reproducing a more natural-sounding voice that is easier to hear and 
understand. Voice Enhancer Technology can be turned on or off. The factory preset is OFF.
•Depending on the condition and quality of your telephone line, this feature may 
emphasize existing line noise. If it becomes difficult to hear, turn this feature off.
To turn this feature on, press the soft key ( ) 
during a conversation. 
•“  ” is displayed.
• To turn this feature off, press the soft key ( ) 
again. “
  ” disappears from the display.
•After hanging up a call, the on/off setting will be retained. 
When the handset is not in use, you can also turn this feature on or off by 
programming as follows:
1. Press [MENU].
2. Scroll to “Voice enhancer” by pressing [d] or [B], then press the soft key 
().
3. Select “On” or “Off” by pressing [d] or [B].
4. Press the soft key ( ), then press [OFF].
Clarity Booster
This feature can improve sound clarity when the handset is used in an area where 
there may be interference. During an outside call, this feature will be turned on 
automatically when necessary. This feature will turn off when you hang up, put a 
call on hold, or make a conference call. It will not turn off automatically during a call. 
You can also turn this feature on or off manually.
1. Press [MENU] during an outside call.
2. Press [2] to select “2=Booster on” or 
“2=Booster off”.
•You can also select “2=Booster on” or “2=Booster off” by pressing [d] 
then pressing the soft key ( ).
•While this feature is turned on, “Booster on” will flash during a conversation.
•If this feature is turned off manually during a call, it will not be turned on 
automatically during the same call.
•When this feature is turned on automatically or manually, battery operating time 
may be shortened (p. 14).
•The maximum number of extensions which can be used at a time may decrease 
when using this feature.
Backlit LCD display/Lighted handset keypad
The handset display and dialing buttons will light for a few seconds after pressing a button or 
lifting the handset off the base unit or charger (for KX-TG5243 or accessory handset users, 
p. 3). They will also light when an intercom/outside call is being received.
 SPIPRIVACY1
Talk
00-00-32
  
IN USE[1]
(VE)PRIVACYMUTE
(VE)
VE
(VE)
VE
SELECT
SAVE
1=Phone book
2=Booster on
3=Caller IQ
SELECT
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							Making Calls
30
Using the Base Unit 
•To switch to the handset while using the base unit speakerphone:
— If the handset is off the base unit, press [C] or [s] on the handset, then press 
[SP-PHONE] on the base unit.
— If the handset is on the base unit, just lift up.
To adjust the speaker volume during a conversation
To increase volume, press [B]. To decrease volume, press [d].
•There are 8 volume levels. If you try to increase/decrease volume when it is at the 
maximum/minimum level, the base unit beeps 3 times. The level is displayed on 
the base unit.
To redial the last number dialed 
Press [SP-PHONE], then press [REDIAL/PAUSE].
To put a call on hold
Press [HOLD] during a conversation.
•The SP-PHONE indicator and IN USE indicator flash.
To return to the call, press [SP-PHONE].
•The handset users can also take the call by pressing [C] or [s].
•If another phone is connected on the same line (p. 12), you can also take the call 
by lifting its handset.
•If a call is kept on hold for 6 minutes, an alarm tone will start to sound. After 4 
additional minutes on hold the call will be disconnected.
1Press [SP-PHONE].
•The indicator lights.
2Dial a phone number.
•If you misdial, press [SP-PHONE] 
and start again from step 1.
3When the other party answers, talk 
into the MIC (microphone).
4To hang up, press [SP-PHONE].
•The indicator light goes out.
Hands-free Digital Duplex SpeakerphoneFor best performance, please note the following:
•Talk alternately with the other party in a quiet room.
•If you or the other party has difficulty hearing, press [d] to decrease the 
speaker volume.
Base Unit
[REDIAL/PAUSE]
[B], [d] 
[HOLD]
[SP-PHONE] and Indicato
r
MIC
IN USE Indicator
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