Panasonic Kx Mc6040 Operating Instructions Manual

							6. Fax
51
6.10 Junk fax prohibitor 
(preventing fax reception from 
undesired callers)
If you subscribe to Caller ID service (page 53), this 
feature prevents fax reception from calls that do not 
show caller information.
Additionally, the unit will not accept faxes originating 
from numbers that match the ones on a programmable 
junk fax prohibitor list.
LMake sure that the {Fax} light is ON.
Important:
LThis feature does not work if you receive faxes 
manually.
6.10.1 Activating the junk fax prohibitor
1
{Advance}
2Press {V} or {^} repeatedly to select “Junk Fax 
Prohibitor”. i {Set}
3Press {V} or {^} repeatedly to select 
“Prohibitor”.
4Press {} repeatedly to select “On”. i 
{Set}
5Press {Advance} to exit.
6.10.2 Storing undesired callers
You can register up to 20 undesired numbers from the 
Caller ID list (page 53) if you do not wish to receive faxes 
from them.
1{Advance}
2Press {V} or {^} repeatedly to select “Junk Fax 
Prohibitor”. i {Set}
3Press {V} or {^} repeatedly to select “Junk List 
Set”. i {Set}
4Press {V} or {^} repeatedly to display the party you 
do not want to receive faxes from. i {Set}
LIf you have programmed the wrong item, press 
{Set} again to remove “,” and cancel the item.
5{Back} i {Advance}
To display the junk fax prohibitor list
1.{Advance}
2.Press {V} or {^} repeatedly to select “Junk Fax 
Prohibitor”. i {Set}
3.Press {V} or {^} repeatedly to select “Junk List 
Display”. i {Set}
4.Press {V} or {^} to display the items on the list.
5.Press {Advance} to exit.
To print the junk fax prohibitor list
1.{Advance}2.Press {V} or {^} repeatedly to select “Junk Fax 
Prohibitor”. i {Set}
3.Press {V} or {^} repeatedly to select “Junk List 
Print”. i {Set}
4.Press {Advance} to exit.
To erase an item from the junk fax prohibitor list
1.{Advance}
2.Press {V} or {^} repeatedly to select “Junk Fax 
Prohibitor”. i {Set}
3.Press {V} or {^} repeatedly to select “Junk List 
Display”. i {Set}
4.Press {V} or {^} repeatedly to select the desired 
item. i {#}
LTo cancel erasing, press {Stop}, then press 
{Advance}.
5.{Set} i {Advance} 
						

							6. Fax
52
6.11 Receiving a fax on your 
computer
You can receive a fax document on your computer. The 
received fax document is saved as an image file (TIFF-
G4 format).
To receive a fax document using your computer, make 
sure the following features are set beforehand.
– PC fax reception (feature #442 on page 62)
– Computer setting for the PC fax reception (feature 
#443 on page 24)
LMake sure the fax preview mode is turned OFF 
beforehand (feature #448 on page 62).
1Press {Fax Auto Answer} repeatedly to turn the 
auto answer setting ON (page 47).
2Start Multi-Function Station. i [PC FAX]
3When a fax call is received, your computer will 
receive a document through the unit.
Note:
LYou can view, print or transfer the received document 
using your computer.
Viewing a received document
1.Select [PC FAX] from Multi-Function Station.
2.Select [Received Log] in [Communication Log].
3.Click the item you want to view.
4.Click [File] in the menu bar, then select [View], or 
click the [View] icon in the toolbar.
LThe received fax will be displayed.
If a received fax document is stored in the unit’s 
memory
You can load the document into your computer.
1.Select [PC FAX] from Multi-Function Station.
2.Select [Received Log] in [Communication Log].
3.Click [File] in the menu bar. i [Receive a Fax]
LIf feature #442 is activated, the received fax 
document will be automatically transferred to the 
computer. 
						

							7. Caller ID
53
7 Caller ID Caller ID
7.1 Caller ID service
This unit is compatible with the Caller ID service 
offered by your local telephone company. To use this 
unit’s Caller ID features, you must subscribe to a 
Caller ID service.
Make sure the following ring count is set to 2 or more 
rings beforehand.
– FAX ring count (feature #210 on page 58)
LThe name display service may not be available in 
some areas. For further information, please contact 
your telephone company.
7.1.1 How Caller ID is displayed
The calling party’s name or telephone number will be 
displayed after the 1st ring. You have the option of 
whether or not to answer the call.
The unit will automatically store caller information 
(name, telephone number and date and time of the call) 
from the 30 most recent calls. It is possible to view caller 
information one at a time on the display (page 53) or 
print the entire Caller ID list (page 104).
LWhen caller information is received and it matches a 
telephone number stored in the unit’s navigator 
directory, the stored name will be displayed.
LIf the unit is connected to a PBX (Private Branch 
Exchange) system, caller information may not be 
received properly. Consult your PBX supplier.
LIf the unit cannot receive caller information, the 
following will be displayed:
“Out of Area”: The caller dialed from an area 
which does not provide Caller ID service.
“Private Caller”: The caller requested not to 
send caller information.
“Long Distance”: The caller made a long distance 
call.
To confirm caller information by printing the Caller 
ID list
– To print manually, see page 104.
– To print automatically after every 30 new calls, 
activate feature #216 (page 58).
7.2 Viewing and calling back 
using caller information
1{Caller ID} i Press {V} to search from the 
recently received caller information.
LIf you press {^}, the display order will be 
reversed.
LTo send a fax, see page 42.
2Press {Monitor} to return the call.
LTo make a phone call, lift the handset of the 
optional handset unit.
To change the way caller information is displayed
Press {} repeatedly after step 1 to change 
name/telephone number information.
7.2.1 Symbols and operations for caller 
information
What “,” means
“,” on the display means the call has already been 
highlighted or answered.
To stop viewing
Press {Stop}.
To edit a telephone number before calling 
back/storing
While displaying a desired caller information, press {*} 
repeatedly. Each time you press {*}, the telephone 
number will be changed as follows:
A 1 – Area code – Local telephone number (“1” added)
B Local telephone number only (area code omitted)
C Area code – Local telephone number
D 1 – Local telephone number (“1” added and area code 
omitted)
LTo store the number in navigator directory, follow 
from step 3 of the storing procedure on page 54. 
						

							7. Caller ID
54
7.3 Erasing caller information
7.3.1 Erasing all caller information
1
{Menu}
2Press {V} or {^} repeatedly to select “Caller 
Setup”. i {Set}
L“Erase All OK?” will be displayed.
LTo cancel erasing, press {Stop}, then {Menu}.
3{Set}
4Press {Menu} to exit.
7.3.2 Erasing specific caller information
1
{Caller ID}
2Press {V} or {^} repeatedly to select the desired 
item. i {#} i {Set} i {Stop}
7.4 Storing caller information
1{Caller ID}
2Press {V} or {^} repeatedly to select the desired 
item.
3{Set}
4Edit the name if necessary. i {Set} i {V}/{^}
5Edit the telephone number if necessary. i {Set} 
i {Set} i {Stop}
Note:
LTo edit a name or number, see page 43. 
						

							8. Distinctive Ring
55
8 Distinctive Ring Distinctive Ring
8.1 Distinctive Ring service
When a call is made to one of your phone numbers, the 
telephone company sends a ring pattern to your 
telephone line to indicate which number the call is 
intended for. By setting up this unit for Distinctive Ring, 
you can make the unit automatically start fax reception 
when a call comes to the fax number.
To use this service, you must subscribe to the 
Distinctive Ring service offered by your local 
telephone company. Consult your local telephone 
company for availability.
8.2 Using two or more phone 
numbers on a single telephone 
line
8.2.1 Activating the Distinctive Ring 
feature
1
{Menu} i {#}{4}{3}{0}
2Press {1} to select “On”.
LPress {0} to select “Off”.
3{Set} i {Menu}
Note:
LWhile the Distinctive Ring feature is activated, you 
cannot change the receiving mode.
How phone calls and faxes are received
If the incoming call is for the fax number, the unit will ring 
with the assigned ring pattern and automatically start fax 
reception.
If the incoming call is for the phone number, the unit will 
continue ringing.
LIf an external telephone answering machine is 
connected, set the ring count of the answering 
machine to more than 2.
8.3 Using three or more phone 
numbers on a single telephone 
line
You may wish to use three or more phone numbers for a 
single telephone line. In order to distinguish which 
number the call was addressed to, a different ring 
pattern must be assigned for each number.
Example: Using three phone numbersTo use one phone number for the fax, program the ring 
pattern assigned for the fax (feature #431 on page 55). In 
the example, the ring pattern assigned for fax is a triple 
ring, so you should program “C” (triple ring).
Note:
LThe default setting is {5} “B-D”. The fax will respond 
to all calls with ring tone patterns “B”, “C” and “D”.
8.4 Programming the ring pattern 
assigned for fax
1Set feature #430 to “On” (page 55).
2{Menu} i {#}{4}{3}{1}
3Press {1} to {5} to select the ring pattern assigned 
for fax. i {Set} i {Menu}
Telephone 
numberRing patternUse
012 1234 Standard ring Personal
012 5678 Double ring Business
012 9876 Triple ring Fax
Ring patternSelection
Standard ring (one long ring) {1} “A”
1st ring 2nd ring
Double ring (two short rings) {2} “B”
1st ring 2nd ring
Triple ring (short-long-short 
rings) {3} “C”
1st ring 2nd ring
Other triple ring (short-short-long 
rings) {4} “D”
1st ring 2nd ring 
						

							9. Programmable Features
56
9 Progra mma ble Features Features Summary
9.1 Programming
1{Menu}
2Press {#} and the 3-digit code (page 57 to page 
71).
3Press the appropriate selection to display the 
desired setting.
LThis step will vary depending on the feature.
4{Set}
5Press {Menu} to exit.
To select features through the web browser interface 
(LAN connection only)
You can change features through the web browser 
interface instead of the unit.
1.Start Multi-Function Station. i [Utilities] i 
[Configuration Web Page]
LYou can also access the unit by entering its IP 
address on the web browser.
2.Select the desired category from the menu bar.
[Device Configuration]: features of the unit
[Advance Configuration]: advanced features for 
each mode
[Network Configuration]: network features
3.Type “root” as the user name, then enter the 
password (feature #155 on page 57). i [OK]
4.Select the desired feature tab at the top of the right 
frame.
5.Change the settings or edit information.
LThis step will vary depending on the feature.
6.[Submit]
LThe new data will be transferred to the unit.
7.Close the web browser.
Note:
LThe settings displayed in the web browser will be 
updated by clicking [Reload].
{Set}
{Menu} 
						

							9. Programmable Features
57
9.2 Basic features
Feature/CodeSelection
Setting the date and time
{#}{1}{0}{1}Enter the date and time using the dial keypad. See page 22 for details.
Setting your logo
{#}{1}{0}{2}Enter your logo using the dial keypad. See page 23 for details.
Setting your fax number
{#}{1}{0}{3}Enter your fax number using the dial keypad. See page 23 for details.
Selecting the language
{#}{1}{1}{0}The display and reports will be in the selected language.
{1} “English” (default): English is used.
{2} “Spanish”: Spanish is used.
1.{Menu} i {#}{1}{1}{0}
2.Press {1} or {2} to select the desired language. i {Set} i {Menu}
Setting the dialing mode
{#}{1}{2}{0}{1} “Pulse”
{2} “Tone” (default)
See page 19 for details.
Setting flash time
{#}{1}{2}{1}The flash time depends on your telephone exchange or host PBX.
{0} “900ms”
{1} “700ms” (default)
{2} “600ms”
{3} “400ms”
{4} “300ms”
{5} “250ms”
{6} “200ms”
{7} “160ms”
{8} “110ms”
{9} “100ms”
{*} “90ms”
{#} “80ms”
Note:
LIf the unit is connected via a PBX, PBX functions (transferring a call, etc.) 
might not work correctly. Consult your PBX supplier for the correct setting.
Changing the password for 
feature programming via 
remote operation
{#}{1}{5}{5}1.{Menu} i {#}{1}{5}{5} i {Set}
2.Enter the current password. i {Set}
LThe default password is “1234”.
3.Enter a new 4-digit password using 0–9. i {Set}
4.Enter the new password again. i {Set} i {Menu}
Note:
LIt is recommended that you change this password from the default 
password.
LThis password is also used for feature programming via a web browser. 
						

							9. Programmable Features
58
Setting the toner 
maintenance time
{#}{1}{5}{8}The unit will automatically activate for maintenance, once every 24 hours. 
Because this is to prevent the toner from solidifying, the noise that the unit 
makes during maintenance cannot be stopped. However, if the unit’s noise 
bothers you, you can change the start time.
1.{Menu} i {#}{1}{5}{8} i {Set}
2.Enter the maintenance start time.
LThe default time is “12:00AM”.
LPress {*} repeatedly to select “AM” or “PM”.
3.{Set} i {Menu}
Setting the ringer pattern
{#}{1}{6}{1}{1} “A” (default)
{2} “B”
{3} “C”
Changing the ring count in 
FAX ONLY mode
{#}{2}{1}{0}{1} “1”
{2} “2”
{3} “3” (default)
{4} “4”
{5} “5 Ext. Tam” (External Telephone Answering Machine)
Setting the Caller ID list to 
print automatically
{#}{2}{1}{6}{0} “Off” (default): The unit will not print the Caller ID list, but will keep records 
of the information for the last 30 callers.
{1} “On”: The unit will print the Caller ID list automatically after every 30 new 
calls (page 53).
Setting the time adjustment
{#}{2}{2}{6}Using this feature, the unit’s date and time setting will be automatically adjusted 
when caller information is received.
{1} “Auto” (default): The date and time setting will be automatically adjusted.
{2} “Manual”: Deactivates this features.
Setting the recording paper 
size in the standard input tray
{#}{3}{8}{0}{1} “Letter” (default): Letter-size paper
{2} “A4”: A4-size paper
{3} “Legal”: Legal-size paper
Setting the recording paper 
size in the optional input tray
{#}{3}{8}{2}This feature will be displayed only when the optional input tray is installed.
{1} “Letter” (default): Letter-size paper
{2} “A4”: A4-size paper
{3} “Legal”: Legal-size paper
Setting the recording paper 
type
{#}{3}{8}{3}{1} “Plain Paper” (default): 75 g/m
2 to 105 g/m2 (20 lb to 28 lb) paper.
{2} “Thin Paper”: 60 g/m2 to 74 g/m2 (16 lb to 19 lb) paper.
{3} “Thick Paper”: 106 g/m2 to 165 g/m2 (29 lb to 44 lb) paper.
Note:
LThis setting is valid for both the standard input tray and the optional input 
tray.
L“Thick Paper” will be displayed only when “#1” is selected for the 
following:
– Paper input tray setting for fax (Feature #440 on page 62).
– Paper input tray setting for copy (Feature #460 on page 64).
– Paper input tray in PCL
® (Feature #760 on page 65).
– Paper input tray setting for the scan to e-mail print feature (Feature #565 
on page 71).
Feature/CodeSelection 
						

							9. Programmable Features
59
Setting the waiting time for 
the power save mode
{#}{4}{0}{3}To set the length of time before the unit enters power save mode.
{1} “5min”: 5 minutes
{2} “15min” (default): 15 minutes
{3} “30min”: 30 minutes
{4} “1h”: 1 hour
Note:
LWhen in power save mode, the unit needs to preheat the fuser unit before 
it can begin printing.
Holding the previous contrast 
setting
{#}{4}{6}{2}{0} “Disabled” (default): Deactivates this feature.
{1} “Enabled”: The unit will hold the previous setting.
Note:
LThe previous setting will be held individually for copying and sending faxes.
Setting the default operation 
mode
{#}{4}{6}{3}To select the default operation mode when the selected time of the mode timer 
(feature #464) passes.
{1} “Copy” (default): Copy mode is selected as default.
{2} “Fax”: Fax mode is selected as default.
Note:
LYou cannot select the scan mode using this feature.
Setting the default operation 
mode timer
{#}{4}{6}{4}To set the timer before returning to the default operation mode (feature #463).
{0} “Off”: Deactivates this feature.
{1} “30s”: 30 seconds
{2} “1min” (default): 1 minute
{3} “2min”: 2 minutes
{4} “5min”: 5 minutes
Cleaning the drum
{#}{4}{8}{0}Clean the drum cartridge automatically. See page 104 for details.
Setting toner save feature
{#}{4}{8}{2}{0} “Off” (default): Deactivates this feature.
{1} “On”: The toner cartridge will last longer.
Note:
LThis feature may lower the print quality by reducing toner consumption.
Changing the color 
calibration for all colors 
(cyan, magenta, yellow and 
black)
{#}{4}{8}{5}Change the color calibration if color printing is too dark or too light. See page 76 
for details.
Changing the color 
calibration for cyan
{#}{4}{8}{6}Change the color calibration if color printing is too dark or too light. See page 76 
for details.
Changing the color 
calibration for magenta
{#}{4}{8}{7}Change the color calibration if color printing is too dark or too light. See page 76 
for details.
Changing the color 
calibration for yellow
{#}{4}{8}{8}Change the color calibration if color printing is too dark or too light. See page 76 
for details.
Changing the color 
calibration for black
{#}{4}{8}{9}Change the color calibration if color printing is too dark or too light. See page 76 
for details.
Feature/CodeSelection 
						

							9. Programmable Features
60
9.3 Fax features
Feature/CodeSelection
Printing a confirmation report
{#}{4}{0}{1}{0} “Off”: Confirmation reports will not be printed.
{1} “On”: A confirmation report will be printed after every fax transmission.
{2} “Error” (default): A confirmation report will be printed only when fax 
transmission fails.
Setting the journal report to 
print automatically
{#}{4}{0}{2}{0} “Off”: The unit will not print a journal report, but will keep a record of the 
last 30 fax transmissions and receptions.
{1} “On” (default): The unit will print a journal report automatically after every 
30 new fax transmissions and receptions (page 43).
Sending documents 
overseas
{#}{4}{1}{1}If you cannot send a fax overseas even if the number is correct and the line is 
connected, activate this feature before sending the fax.
This feature improves the reliability by reducing the transmission speed.
{0} “Off”: Deactivates this feature.
{1} “Next Fax”: This setting is effective only for the next attempted fax 
transmission. After transmission, the unit will return to the previous setting.
{2} “Error” (default): When the previous fax transmission fails and you wish to 
re-send the document.
Note:
LThis feature is not available for broadcast transmission.
LCalling charges may be higher than usual.
Sending a fax at a specific 
time
{#}{4}{1}{2}This feature allows you to take advantage of low-cost calling hours offered by 
your telephone company. This feature can be set up to 24 hours in advance of 
the desired time.
{0} “Off” (default)
{1} “On”
To send a document:
1.If the {Fax} light is OFF, turn it ON by pressing {Fax}.
2.Set the original (page 20).
3.{Menu} i {#}{4}{1}{2}
4.Press {1} to select “On”. i {Set}
5.Enter the fax number.
LTo enter an item using navigator directory, see steps 2 to 3 on 
“6.3.1 Using the scanner glass”, page 44.
6.{Set}
7.Press {V} or {^} repeatedly to select “Time”. i {}
8.Enter the transmission start time.
LPress {} repeatedly to move the cursor, and then press {V} or 
{^} repeatedly to select “AM” or “PM”.
9.{Set}
10.If necessary, change the resolution (page 42) and the contrast (page 42).
11.{Black}
LThe document will be fed into the unit and scanned into memory. The 
unit will then send the data at the specified time. You cannot use this 
feature for another fax transmission until the former sending is 
completed.
Note:
LTo cancel this setting after programming, press {Stop} while the unit is idle, 
and then press {Set}.