Panasonic Kx Mc6040 Operating Instructions Manual

							5. Copier
41
2While “PC Printing” or “Printing” is displayed, 
press {Copy}.
3Make necessary settings such as number of copies, 
resolution, zoom features and page layout features. 
i {Black}/{Color}
L“Copy Reserved” will be displayed. The unit 
will start copying after the current printing job.
5.2.6 Duplex copy (optional)
You can make a duplex copy if the optional automatic 
duplex unit is connected (page 78). This allows you to 
make 2-sided copies of 1-sided documents.
1Set the original (page 20).
2{Advance}
3Press {V} or {^} repeatedly to select “Duplex”.
4Press {} repeatedly to select the desired 
binding.
–“Long Edge”
–“Short Edge”
LSelect “Off” to deactivate this feature.
5{Set} i {Advance}
6If necessary, enter the number of copies (page 37).
LOther copy settings are also available. See page 
37 for details.
7When using the scanner glass:
1.{Black}/{Color}
LThe unit will scan 1 page.
2.Place the next document on the scanner glass 
and press {Set}.
LThe unit will start copying.
When using the automatic document feeder:
{Black}/{Color}
8After you finish copying, press {Stop} to reset this 
feature.
Note:
LDuplex copy is not available for the quick ID copy 
feature (page 39), easy repeat feature (page 39) or 
poster feature (page 40).
LYou can save the previous duplex setting (feature 
#470 on page 64).
Booklet feature
You can make copies, and then fold them in half to create 
booklets. The documents will be reduced to fit the 
recording paper.
1.Set the original (page 20).
2.Press {V} or {^} repeatedly to select “Page 
Layout”. i {}
3.Press {V} or {^} repeatedly to select “Booklet”. 
i {Set}
4.Press {V} or {^} repeatedly to select the desired 
binding direction and pages.–“Left Binding(1)”
–“Left Binding(All)”
–“Right Binding(1)”
–“Right Binding(All)”
L“(1)”: To print 4 documents as separate blocks.
L“(All)”: To print all documents as 1 block 
(monochrome printing only).
5.{Set}
6.If necessary, enter the number of copies (page 37).
LOther copy settings are also available. See page 
37 for details.
LMultiple copies will be collated automatically.
7. When using the scanner glass:
1.{Black}/{Color}
LThe unit will scan 1 page.
2.Place the next page on the scanner glass and 
press {Set}. Repeat this until you have scanned 
all pages.
3. If “Left Binding(1)” or “Right 
Binding(1)” is selected in step 4, the unit will 
start copying.
LYou can press {Black}/{Color} anytime to 
start copying.
LFor multiple copies, press {Black}/{Color} to 
start copying.
If “Left Binding(All)” or “Right 
Binding(All)” is selected in step 4, press 
{Black} to start copying.
When using the automatic document feeder:
{Black}/{Color}
8.After you finish copying, press {Stop} to reset this 
feature.
Note:
LIf “Left Binding(All)” or “Right 
Binding(All)” is selected in step 4, only 
monochrome copy is available, so press {Black} in 
step 7. If you press {Color}, steps 2 to 6 will be reset.
LYou can save the previous page layout setting 
(feature #467 on page 64). 
						

							6. Fax
42
6Fax Sen ding Faxes
6.1 Sending a fax manually
Important:
LYou can only send faxes in monochrome.
6.1.1 Using the scanner glass
By using the scanner glass, you can send a page from 
booklets or small size paper that cannot be sent with the 
automatic document feeder.
1If the {Fax} light is OFF, turn it ON by pressing 
{Fax}.
2Set the original (page 20).
3If necessary, change the resolution and contrast 
according to the type of document.
LTo select the resolution, see page 42.
LTo select the contrast, see page 42.
4Dial the fax number.
LTo send a single page, go to step 7.
LTo send multiple pages, go to the next step.
5Press {V} or {^} repeatedly to select “Quick 
Scan”, then press {} repeatedly to select 
“On”. i {Black}
LWait until “Scan: Press .” “Send: 
Press .” is displayed.
LPress {} repeatedly to change the 
resolution during scanning, and then press 
{Set}. The setting will be applied starting with the 
next page.
6Place the next page on the scanner glass. i {Set}
LTo send more pages, repeat this step.
7{Black}
Note:
LTo stop sending, see page 75.
LYou can change the default operation mode (feature 
#463 on page 59) and the timer before returning to 
the default operation mode (feature #464 on page 
59).
To select the resolution
1.Press {V} or {^} repeatedly to select 
“Resolution”.
2.Press {} repeatedly to select the desired 
resolution. i {Set}
–“Standard”: For normal-sized characters.
–“Fine”: For small-sized characters.
–“Super Fine”: For very small-sized characters.
–“Photo”: For photographs, shaded drawings, 
etc.
LUsing the “Fine”, “Super Fine” and “Photo” 
settings will increase transmission time.
To select the contrast
Adjust this setting depending on the darkness or 
lightness of the document. 5 levels (low to high) are 
available.
1.Press {V} or {^} repeatedly to select “Contrast”.
2.Press {}. i {Set}
Note:
LYou can save the previous contrast setting (feature 
#462 on page 59).
To redial the last number
{Redial}
LIf the line is busy, the unit will automatically redial the 
number 1 time.
Note:
LTo stop sending, see page 75.
Reserving the fax transmission (Dual Access)
You can reserve a fax transmission even when the unit is 
just receiving a fax or sending a fax from memory.
– Up to 3 reservations when sending
– Up to 4 reservations when receiving
1.Set the original during fax reception or fax memory 
transmission.
2.Enter the fax number using the dial keypad or 
navigator directory.
3. When using the scanner glass:
1.{Black}
LThe unit will scan 1 page.
2.Place the next document on the scanner glass. 
i {Set}
LRepeat this until all the documents are 
scanned.
3.{Black}
When using the automatic document feeder:
{Black}
LIf the document exceeds the memory capacity, 
transmission will be canceled. You must send the 
entire document manually.
{Black}
{Set}{
V}{^}{}
{Fax}
{Redial} 
						

							6. Fax
43
Printing a confirmation report
A confirmation report provides you with a printed record 
of transmission results. To print confirmation reports, 
make sure feature #401 is activated (page 60). For an 
explanation of error messages, see page 81.
Printing a journal report
A journal report provides you with a printed record of the 
30 most recent faxes. To print it manually, see page 104. 
To print it automatically after every 30 new fax 
transmissions and receptions, make sure feature #402 is 
activated (page 60). For an explanation of error 
messages, see page 81.
6.1.2 Using the automatic document feeder
1
If the {Fax} light is OFF, turn it ON by pressing 
{Fax}.
2Set the original (page 21).
3If necessary, change the resolution and contrast 
according to the type of document.
LTo select the resolution, see page 42.
LTo select the contrast, see page 42.
4{Monitor}
5Dial the fax number. i {Black}
Note:
LTo stop sending, see page 75.
LDo not open the document cover when sending a fax 
with the automatic document feeder.
Pre-dialing a fax number
1.Enter the fax number.
2.Set the original (page 21). i {Black}
Sending from memory (Quick scan feature)
1.Set the original (page 21).
2.Enter the fax number.
3.Press {V} or {^} repeatedly to select “Quick 
Scan”, then press {} repeatedly to select 
“On”. i {Black}
6.2 Storing items for the 
navigator directory
The unit provides a navigator directory (300 items).
6.2.1 Storing navigator directory items
1
{Menu}
2Press {V} or {^} repeatedly to select “Directory 
Set”.
3Press {} repeatedly to select “New 
Addition”. i {Set}
4Enter the name, up to 20 characters (see page 74 for 
character entry). i {Set} i {V}/{^}
5Enter the telephone number, up to 32 digits. i 
{Set} i {Set}
LTo program other items, repeat steps 4 to 5.
6{Menu}
6.2.2 Editing a stored item
1
{Menu}
2Press {V} or {^} repeatedly to select “Directory 
Set”. 
3Press {} repeatedly to select “Edit”. i 
{Set}
4Press {V}, {^}, {} repeatedly to select the 
desired item. i {Set}
5Edit the name if necessary. i {Set} i {V}/{^}
6Edit the telephone number if necessary. i {Set} 
i {Set} i {Menu}
6.2.3 Erasing a stored item
1
{Menu}
2Press {V} or {^} repeatedly to select “Directory 
Set”.
3Press {} repeatedly to select “Edit”. i 
{Set}
4Press {V}, {^}, {} repeatedly to select the 
desired item. i {#}
LTo cancel erasing, press {Stop}.
{V}{^}{} {Monitor}
{Black}
{Fax}
{V}{^}{} {Menu}{Set}
{Stop} 
						

							6. Fax
44
5{Set} i {Menu}
6.3 Sending a fax using navigator 
directory
Before using this feature, store the desired names and 
telephone numbers into the navigator directory (page 
43).
LMake sure that the {Fax} light is ON.
6.3.1 Using the scanner glass
1
Set the original (page 20).
2Press {} to initiate the navigator directory.
3Press {V}, {^}, {} repeatedly to select the 
desired item. i {Set}
4If necessary, change the resolution (page 42) and 
the contrast (page 42).
LTo send a single page, go to step 7.
LTo send multiple pages, go to the next step.
5Press {V} or {^} repeatedly to select “Quick 
Scan”, then press {} repeatedly to select 
“On”. i {Black}
6Place the next page. i {Set}
LTo send more pages, repeat this step.
7{Black}
To search for a name by initial
Example: “Lisa”
1.Press {} to initiate the navigator directory.
2.Press {5} repeatedly to display any name with the 
initial “L” (see page 74 for character entry).
LTo search for symbols, press {*}.
3.Press {V}, {^}, {} repeatedly to select 
“Lisa”.
LTo stop the search, press {Stop}.
Fax auto redial
If the line is busy or if there is no answer, the unit will 
automatically redial the number 1 time.
Note:
LTo stop sending, see page 75.
6.3.2 Using the automatic document feeder
1
Set the original (page 21).
2Enter the fax number using navigator directory.
3If necessary, change to the desired resolution (page 
42) and the desired contrast (page 42).
4{Black} 
						

							6. Fax
45
6.4 Broadcast transmission
You can send the same document to multiple parties (up 
to 20). To use this feature, store the fax numbers into 
broadcast memory using the navigator directory (page 
43).
Your programmed items will remain in the broadcast 
memory, allowing frequent re-use.
6.4.1 Programming items into the 
broadcast memory
1
{Menu}
2Press {V} or {^} repeatedly to select “Directory 
Set”. 
3Press {} repeatedly to select 
“Broadcast”. i {Set}
4Press {V} or {^} repeatedly to select the desired 
broadcast memory location (“” to 
“”).
LWhen you do not wish to change the broadcast 
memory name, press {} and go to step 
8.
5Press {Set} to change the broadcast memory name.
6{} i Change the name, up to 20 characters 
(see page 74 for character entry).
7Press {Set} 2 times.
8Press {V}, {^}, {} repeatedly to select the 
desired item. i {Set}
LThe number in the upper right indicates the 
number of registered items.
LTo program other items, repeat this step (up to 20 
items).
LIf you have programmed the wrong item, press 
{Set} again to remove “,” and cancel the 
selected item.
9{Back} i {Menu}
6.4.2 Adding a new item into the broadcast 
memory
1
{Menu}
2Press {V} or {^} repeatedly to select “Directory 
Set”.
3Press {} repeatedly to select 
“Broadcast”. i {Set}
4Press {V} or {^} repeatedly to select the desired 
broadcast memory location (“” to 
“”). i {} i {;}
LIf you changed the broadcast memory name 
when programming, select that name.
5Press {V}, {^}, {} repeatedly to select the 
item that you want to add. i {Set}LTo add other items, repeat this step (up to 20 
items).
6{Back} i {Menu}
Note:
LWhen adding new items to the broadcast memory, 
you can only select stored items.
6.4.3 Erasing a stored item from the 
broadcast memory
1
{Menu}
2Press {V} or {^} repeatedly to select “Directory 
Set”.
3Press {} repeatedly to select 
“Broadcast”. i {Set}
4Press {V} or {^} repeatedly to select the desired 
broadcast memory location (“” to 
“”). i {}
LIf you changed the broadcast memory name 
when programming, select that name.
5Press {V}, {^}, {} repeatedly to select the 
item that you want to erase.
LTo cancel erasing, press {Stop}, then {Menu}.
6{#} i {Menu}
Note:
LIf you erase all programmed items, the broadcast 
memory name will return to the default name.
6.4.4 Sending the same document to pre-
programmed parties
LMake sure that the {Fax} light is ON.
To send the same document using the scanner glass
1.Set the original (page 20).
2.Press {} to initiate the navigator directory.
3.Press {V} or {^} repeatedly to select the desired 
broadcast memory location. i {Set}
4.If necessary, change the resolution (page 42) and 
the contrast (page 42). i {Black}
LTo send a single page, go to step 6.
LTo send multiple pages, go to the next step.
5.Place the next page. i {Set}
LTo send more pages, repeat this step.
6.{Black}
Note:
LTo stop sending, see page 75.
LIf you select “Fine”, “Super Fine” or “Photo” 
resolution, the number of pages that the unit can 
send will decrease.
LIf the document exceeds the memory capacity, 
sending will be canceled.
LIf a party is busy or does not answer, it will be skipped 
and redialed later 1 time. 
						

							6. Fax
46
LAfter transmission, the unit will automatically print a 
report (broadcast sending report).
To send the same document using the automatic 
document feeder
1.Set the original (page 21).
2.Press {} to initiate the navigator directory.
3.Press {V} or {^} repeatedly to select the desired 
broadcast memory location. i {Set}
4.If necessary, change the resolution (page 42) and 
the contrast (page 42).
5.{Black}
6.5 Sending a computer 
document as a fax message from 
your computer
You can access the fax function from a Windows 
application using Multi-Function Station.
For example, to send a document created from 
WordPad, proceed as follows.
1Open the document you want to send.
2Select [Print...] from the [File] menu.
LThe [Print] dialog box will appear.
3Select the PCFAX unit’s name as the active printer.
4Click [Print] or [OK].
LThe [Send a Fax] dialog box will appear.
5Enter the fax number using the keypad display or the 
directory.
LTo stop the operation, click [Cancel].
6[Send]
LThe document will be sent through the unit from 
your computer.
Note:
LTo stop sending, see page 75.
LIf the document exceeds the memory capacity of the 
unit, sending will be canceled.
LFor details, see the help file by selecting [p] from 
Multi-Function Station.
LClick [Select...] to change the active unit. 
						

							6. Fax
47
Receiving Faxes
6.6 Receiving a fax automatically 
– Auto answer ON
Important:
LYou can only receive faxes in monochrome.
6.6.1 Activating FAX ONLY mode
Press {Fax Auto Answer} repeatedly to display “Fax 
Only Mode”.
LThe display will show the ring count in FAX ONLY 
mode. If you wish to change it, press {V} or {^} 
repeatedly to display the desired setting, and press 
{Set}.
LThe {Fax Auto Answer} light turns ON.
How faxes are received
When receiving calls, the unit will automatically answer 
all calls and only receive fax documents.
Note:
LThe number of rings before a call is answered in FAX 
ONLY mode can be changed (feature #210 on page 
58).
If you have subscribed to a Distinctive Ring service
See page 55.
6.7 Receiving a fax manually – 
Auto answer OFF
Important:
LUse this mode with an extension telephone or the 
optional handset unit.
LYou can only receive faxes in monochrome.
6.7.1 Activating TEL mode
Set the unit to TEL mode by pressing {Fax Auto 
Answer} repeatedly to display “Tel Mode”.
LThe {Fax Auto Answer} light turns OFF.
Note:
LIf you do not answer the call within 10 rings, the unit 
will temporarily switch to fax reception. The other 
party can then send a fax.
How to receive faxes with an extension telephone
If you have another telephone connected to the [EXT] 
jack or the same line (extension telephone), you can use 
the extension telephone to receive faxes.
1.When the extension telephone rings, lift the handset 
of the extension telephone.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*} {#} {9} (default fax activation code) 
firmly.
3.Replace the handset.
Note:
LTo stop receiving, see page 75.
LTo receive fax documents using the extension 
telephone, make sure remote fax activation is turned 
ON (feature #434 on page 61) beforehand. The 
default setting is ON.
How to receive faxes with the optional handset unit
1.Lift the handset to answer the call.
{Set}{V}{^}
{Black} 
						

							6. Fax
48
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {Black}.
3.Replace the handset.
Note:
LTo stop receiving, see page 75.
6.8 Displaying a received fax 
document
You can display a received fax document on the unit.
You can print or save the necessary document after you 
confirm the image.
Make sure the fax preview mode setting is turned ON 
beforehand (feature #448 on page 62).
LMake sure that the {Fax} light is ON.
LMake sure that the unit is idle.
Important:
LYou can only receive faxes in monochrome.
6.8.1 Viewing a fax document
1
{Advance}
2Press {V} or {^} repeatedly to select “Fax 
Preview”. i {Set}
3Press {V} or {^} repeatedly to select the desired fax 
document. i {Set}
LThe selected fax document will be displayed.
LTo stop viewing, press {Back}.
LTo print the fax document, press {Black}.
4{Back} i {Advance}
Note:
LThe display speed depends on the contents and size 
of the document.
What “,” means
“,” on the display means the image has already been 
viewed, printed or saved.
To adjust the image
The following keypad is used to adjust the image.
{V}{^}{} {Advance}
{Set}{Stop}{Fax}
{Black} {Back} 
						

							6. Fax
49
6.8.2 Printing a fax document
1
{Advance}
2Press {V} or {^} repeatedly to select “Fax 
Preview”. i {Set}
3Press {V} or {^} repeatedly to select the desired fax 
document. i {Black}
LThe received fax document will be printed.
Note:
LYou can delete the received fax document 
automatically after printing (feature #449 on page 
62).
6.8.3 Saving a fax document
Important:
LWhen you save a fax document as an e-mail 
attachment, program the e-mail server and SMTP 
server settings beforehand (page 63).
LWhen you save the fax document in a folder on 
an FTP server, program the FTP server settings 
beforehand (page 63).
1{Advance}
2Press {V} or {^} repeatedly to select “Fax 
Preview”. i {Set}
3Press {V} or {^} repeatedly to select the desired fax 
document. i {;}
4Select the desired destination.
Saving to your computer:
1.Press {V} or {^} repeatedly to select “PC”. i 
{Set}
2.Press {V} or {^} repeatedly to select “USB 
Host” or the computer on which you want to 
save the data. i {Set}
LThe fax document will be automatically saved 
in the folder selected in the [Settings] 
window. To change the folder, see page 27.
LThe software that is associated to open PDF 
files will automatically start.Saving as an e-mail attachment:
1.Press {V} or {^} repeatedly to select “E-Mail 
Server”. i {Set}
2.Press {V}, {^}, {} repeatedly to select 
the destination e-mail address. i {Set}
LTo enter the e-mail address using the dial 
keypad, select “Temporary Address”.
LThe fax document will be sent as an 
attachment via an e-mail server.
Saving in a folder on an FTP server:
1.Press {V} or {^} repeatedly to select “FTP 
Server”. i {Set}
2.Press {V} or {^} repeatedly to select the desired 
FTP server. i {Set}
LThe fax document will be saved in the folder 
on the FTP server.
5{Advance}
Note:
LThe received fax document is saved as an image file 
(PDF format). Adobe Reader is required to view it.
LTo stop saving a fax document, see page 75.
6.8.4 Erasing a fax document
1
{Advance}
2Press {V} or {^} repeatedly to select “Fax 
Preview”. i {Set}
3Press {V} or {^} repeatedly to select the desired fax 
document. i {#}
LTo cancel erasing, press {Stop}, then 
{Advance}.
4{Set} i {Advance}
Note:
LTo erase the fax document, you need to view or print 
the data beforehand (page 48, 49).
KeypadAction
{4}Returns to the previous page 
(only available for multiple pages)
{6}Goes to the next page (only 
available for multiple pages)
{2}Enlarges an image
{8}Reduces an image
{5}Rotates an image (90°, 180°, 
270°)
{^}{V}{}Scrolls an image 
						

							6. Fax
50
6.9 Using the unit with an 
answering machine
6.9.1 Setting up the unit and an answering 
machine
1
Connect the answering machine (1).
LAn answering machine is not supplied.
LRemove the stopper (2) if attached.
2Set the number of rings on the answering machine to 
4 rings or less.
LThis will allow the answering machine to answer 
the call first.
3Record a greeting message on the answering 
machine.
LWe recommend you record a message that is 
under 10 seconds long, and not to pause for 
more than 4 seconds during the message. 
Otherwise, both machines will not function 
correctly.
4Activate the answering machine.
5Set the unit to the desired receiving mode (page 47).
LIf you set it to FAX ONLY mode, change the ring 
setting in FAX ONLY mode to “5” (feature 
#210 on page 58).
6Make sure each of the following are unique:
– the remote access code of the answering 
machine
– the fax activation code (feature #434 on page 61)
– remote access to your phone company’s Voice 
Mail (if you subscribed)Note:
LIf the call is a phone call, the answering machine will 
record voice messages.
If a fax calling tone is detected, the fax machine will 
receive a fax automatically.
LRegarding the remote access code for the answering 
machine, see the operating instructions of the 
answering machine.
Receiving a voice message and fax document in one 
call
The caller can leave a voice message and send a fax 
document during the same call. Inform the caller of the 
following procedure beforehand.
1.The caller calls your unit.
LThe answering machine will answer the call.
2.The caller can leave a message after the greeting 
message.
3.The caller presses {*}{#}{9} (pre-selected fax 
activation code).
LThe unit will activate the fax function.
4.The caller presses the start button to send a 
document.
Note:
LTo use this feature, make sure remote fax activation 
is turned ON (feature #434 on page 61). The fax 
activation code can also be changed.
LIf there is no room left in the memory of your 
answering machine, the unit may not be able to 
receive documents. See the operating instructions of 
the answering machine and erase unnecessary 
messages.
1
2