Panasonic Kx Mc6040 Operating Instructions Manual

							3. Printer
31
Do not attempt to print on any of the following types 
of envelopes (these may cause damage to the unit):
LEnvelopes with clasps, snaps or tie strings
LEnvelopes with transparent windows
LEnvelopes that use encapsulated types of adhesive 
that do not require moistening but rely on pressure to 
seal them
3.1.2 Duplex printing (optional)
Connecting the optional automatic duplex unit allows 
duplex printing (page 78). For example, to print from 
WordPad, proceed as follows.
1Open the document you want to print.
2Select [Print...] from the [File] menu.
3Select the unit’s name as the active printer.
LFor Windows 2000 users, go to step 5.
4For Windows 98/Windows Me:
[Properties]
For Windows XP/Windows Vista:
[Preferences]
5Click the [Basic] tab.
6Select the desired duplex layout. i [OK]
LSelect [None] to deactivate this feature.
LYou can also change the duplex margin.
7Click [Print] or [OK].
Booklet feature
You can print the document, then fold in half to create 
booklets. The documents will be reduced to fit the 
recording paper.
To use this feature, select the [Booklet] icon for the 
[Layout Print] after step 5 on “3.1.2 Duplex printing 
(optional)”, page 31.
3.2 Printing a received e-mail 
attachment automatically (LAN 
connection only)
If you configure the POP server settings beforehand, the 
unit will automatically print files attached to an e-mail 
that are sent from a compatible unit via the Internet 
(scan to e-mail print). This is useful if you want to print 
only attached files, without checking your e-mails.
Important:
LThe unit does not print e-mail messages.
LThe unit will only print attached files sent from a 
compatible unit, which can send e-mails directly 
(without using a computer).
LThe attachment file formats that can be printed 
are as follows:
–TIFF
– JPEG
– PDF (files scanned from the unit, files 
scanned from the computer using Multi-
Function Viewer, or received fax documents 
saved as an e-mail attachment)
LReceived e-mails and the attached files will be 
deleted automatically after printing.
A Send from a compatible multi-function unit (example: 
“4.1.5 Scan to e-mail server (LAN connection only)”, 
page 34)
B E-mail is sent via the Internet (e-mail server)
C Receiving unit prints attached files
1Start Multi-Function Station.
2[Utilities] i [Configuration Web Page] i 
[Network Configuration]
3Type “root” as the user name, then enter the 
password (feature #155 on page 57). i [OK]
4Click the [Scan to E-Mail Print] tab.
5Set each item.
To activate this feature:
Select [Enabled] next to [Scan to E-Mail Print]. 
i [Submit]
To set the e-mail server information:
1.Click [Edit] next to [E-Mail Server].
2.Enter the e-mail server and POP server 
information. i [Submit] Twisted Curled Bent-edged
Waved Dog-eared Self adhesive
Clasp Transparent window
AB C 
						

							3. Printer
32
6Close the web browser.
Note:
LPrinting will not stop even if you press {Stop}.
LThis feature can be programmed only through the 
web browser interface (page 56).
LTo view the recent scan to e-mail print information, 
click [List] next to [E-Mail Print Log] (page 73).
LIf the attached file is too large or is in an unsupported 
format, it will not be printed properly.
LYou can change the e-mail checking interval (page 
73) or header print setting (page 73).
LConsult your service provider or network 
administrator for details. 
						

							4. Scanner
33
4 Sca nner Sca nner
4.1 Scanning from the unit (Push 
Scan)
You can easily scan the document by using the operation 
panel on the unit. You can select one of the following 
scanning modes depending on how you intend to use 
the scanned image.
– Viewing using Multi-Function Viewer (Viewer)
– Saving as a file to your computer (File)
– Sending as an attached file to e-mail destination from 
your computer (E-mail)
– Using OCR software (OCR)
– Sending as an attached file to e-mail destination 
directly from your server (E-mail server)
– Sending to an FTP server (FTP)
Note:
LYou can set the desired scan mode for scanning to 
your computer beforehand (feature #493 on page 
68).
LYou can hold the previous scan settings (feature 
#494 on page 68).
LTo select the scan type for monochrome scanning 
(black/white or grayscale), set the desired type 
beforehand (feature #495 on page 68).
LThe scanned image will be automatically saved in the 
folder selected in the [Settings] window (page 27).
LWhen scanning a document, we recommend using 
the scanner glass rather than the automatic 
document feeder for better results.
LDo not open the document cover when scanning a 
document with the automatic document feeder.
4.1.1 Scan to Multi-Function Viewer
1
Set the original (page 20).
2{Scan}
3Press {V} or {^} repeatedly to select “PC”. i 
{Set}
4For USB connection:
Press {V} or {^} repeatedly to select “USB Host”. 
i {Set}For LAN connection:
Press {V} or {^} repeatedly to select the computer to 
which you want to send the scanned image. i 
{Set}
5Press {V} or {^} repeatedly to select “Viewer”. i 
{Set}
6If necessary, change the scanning settings. Press 
{V} or {^} repeatedly to select the desired setting, 
then press {}. i {Set} i 
{Black}/{Color}
LThe scanned image will be displayed in the 
[Multi-Function Viewer] window after 
scanning. However, when you select PDF as a 
file format, the software that is associated to 
open PDF file will start.
Note:
LTo stop scanning, see page 75.
LYou can save the images in TIFF, JPEG, BMP or PDF 
formats.
4.1.2 Scan to save as a file
1
Set the original (page 20).
2{Scan}
3Press {V} or {^} repeatedly to select “PC”. i 
{Set}
4For USB connection:
Press {V} or {^} repeatedly to select “USB Host”. 
i {Set}
For LAN connection:
Press {V} or {^} repeatedly to select the computer to 
which you want to send the scanned image. i 
{Set}
5Press {V} or {^} repeatedly to select “File”. i 
{Set}
6If necessary, change the scanning settings. Press 
{V} or {^} repeatedly to select the desired setting, 
then press {}. i {Set} i 
{Black}/{Color}
LThe scanned image will be automatically saved 
in the folder selected in the [Settings] window. 
To change the folder, see page 27.
Note:
LTo stop scanning, see page 75.
LYou can save the images in TIFF, JPEG, BMP or PDF 
formats.
4.1.3 Scan to E-mail
You can send the scanned image as an e-mail 
attachment using e-mail software on your computer.
1Set the original (page 20).
2{Scan}
3Press {V} or {^} repeatedly to select “PC”. i 
{Set}
{Set}{V}{^}{}
{Black} {Scan}{Color}{Stop} 
						

							4. Scanner
34
4For USB connection:
Press {V} or {^} repeatedly to select “USB Host”. 
i {Set}
For LAN connection:
Press {V} or {^} repeatedly to select the computer to 
which you want to send the scanned image. i 
{Set}
5Press {V} or {^} repeatedly to select “E-Mail”. i 
{Set}
6If necessary, change the scanning settings. Press 
{V} or {^} repeatedly to select the desired setting, 
then press {}. i {Set} i 
{Black}/{Color}
LThe e-mail software will automatically start and 
the scanned image will be attached to a new e-
mail message.
Note:
LTo select the default e-mail software, see page 27.
LTo stop scanning, see page 75.
LYou can save the images in TIFF, JPEG or PDF 
formats.
4.1.4 Scan to OCR
With OCR software, you can convert an image into text 
data that can be edited with word processing software. 
Readiris OCR software can be installed when installing 
Multi-Function Station.
1Set the original (page 20).
2{Scan}
3Press {V} or {^} repeatedly to select “PC”. i 
{Set}
4For USB connection:
Press {V} or {^} repeatedly to select “USB Host”. 
i {Set}
For LAN connection:
Press {V} or {^} repeatedly to select the computer to 
which you want to send the scanned image. i 
{Set}
5Press {V} or {^} repeatedly to select “OCR”. i 
{Set}
6If necessary, change the scanning settings. Press 
{V} or {^} repeatedly to select the desired setting, 
then press {}. i {Set} i 
{Black}/{Color}
LThe scanned image will be displayed in the OCR 
window after scanning.
Note:
LYou can save the images in TIFF, JPEG or BMP 
formats.
LFor detailed instructions about OCR, select [Help].
4.1.5 Scan to e-mail server (LAN 
connection only)
You can send the scanned image as an attachment 
without using e-mail software. To select the e-mail 
destination easily, register e-mail addresses through the 
web browser interface beforehand (page 68).
Important:
LProgram the e-mail server and SMTP server 
settings beforehand (page 68).
1Set the original (page 20).
2{Scan}
3Press {V} or {^} repeatedly to select “E-Mail 
Server”. i {Set}
4Enter the destination e-mail address.
Using navigator key:
Press {V}, {^}, {} repeatedly to select the 
desired destination.
Using dial keypad:
1.Press {V} or {^} repeatedly to select 
“Temporary Address”. i {Set}
2.Enter the e-mail address using the dial keypad 
(page 74).
5{Set}
6If necessary, change the scanning settings. Press 
{V} or {^} repeatedly to select the desired setting, 
then press {}. i {Set} i 
{Black}/{Color}
LThe scanned image will be sent as an 
attachment via an e-mail server.
Note:
LYou can search for an e-mail address by initial.
Example: “Lisa”
1.Perform steps 1 to 3 on “4.1.5 Scan to e-mail 
server (LAN connection only)”, page 34.
2.Press {5} repeatedly to display any name with 
the initial “L” (see page 74 for character entry).
LTo search for symbols, press {*}.
3.Press {V}, {^}, {} repeatedly to select 
“Lisa”.
LTo stop the search, press {Stop}.
LYou can save the images in TIFF, JPEG or PDF 
formats.
4.1.6 Scan to FTP server (LAN connection 
only)
You can send the scanned image to a folder on an FTP 
server.
Important:
LProgram the FTP server settings beforehand 
(page 69).
1Set the original (page 20).
2{Scan} 
						

							4. Scanner
35
3Press {V} or {^} repeatedly to select “FTP 
Server”. i {Set}
4Press {V} or {^} repeatedly to select the destination 
to which you want to send the scanned image. i 
{Set}
5If necessary, change the scanning settings. Press 
{V} or {^} repeatedly to select the desired setting, 
then press {}. i {Set} i 
{Black}/{Color}
LThe scanned image will be saved in the folder on 
the FTP server.
Note:
LYou can save the images in TIFF, JPEG or PDF 
formats.
4.2 Scanning from a computer 
(Pull Scan)
Note:
LWhen scanning a document, we recommend using 
the scanner glass rather than the automatic 
document feeder for better results.
LDo not open the document cover when scanning a 
document with the automatic document feeder.
4.2.1 Using Multi-Function scan 
application
By clicking an application icon, the selected application 
starts automatically after scanning.
1Set the original (page 20).
2Start Multi-Function Station. i [Scan]
3Click the desired application icon.
LWhen you click [Custom], the pre-programmed 
application starts.
LTo cancel scanning while the documents is being 
scanned, click [Cancel].
Note:
LYou can change the scanning settings beforehand for 
each application (page 27).
LWhen you point to an application icon, the scanning 
settings for that application are displayed as a tooltip.
4.2.2 Using Multi-Function Viewer
1
Set the original (page 20).
2Start Multi-Function Station.
3[Utilities] i [Viewer]
L[Multi-Function Viewer] will appear.
4Click the [Scan] icon in the [Multi-Function 
Viewer] window.
LThe unit’s name dialog box will appear.
5If necessary, change the scanning settings on your 
computer.
LTo preview the scanned image, click [Preview]. 
You can drag the frame to specify the scanning 
area. If you change the scan settings, click 
[Preview] to refresh the scanned image.
If you use the automatic document feeder, only 
the first page will be previewed. When you need 
to refresh the scanned image, set the document 
to preview again.
6[Scan]
LIf you preview the scanned image using the 
automatic document feeder in step 5, set the 
document again and click [Scan].
LThe scanned image will be displayed in the 
[Multi-Function Viewer] window after 
scanning. 
						

							4. Scanner
36
LTo save the scanned image, select [Save As ...] 
from the [File] menu.
LTo cancel scanning while the document is being 
scanned, click [Cancel].
Note:
LYou can display images in applications that support 
TIFF, JPEG, PCX, DCX and BMP formats.
LYou can save images in TIFF, JPEG, PCX, DCX, 
BMP or PDF formats.
LIf the [Select...] button is displayed in [Ta r g e t  
Device], click [Select...] to select the unit from the 
list, and then click [OK].
The [Select...] button will not be displayed when 
there is only one printer driver installed.
LYou can move, copy and delete a file or page.
4.2.3 Using other applications
Multi-Function Station includes a TWAIN and WIA 
compliant scanner driver. You can also scan using other 
applications that support TWAIN or WIA scanning. For 
scanning example, proceed as follows.
1Set the original (page 20).
2Start an application that supports TWAIN or WIA 
scanning.
3For TWAIN scanning:
Select [Acquire Image...] from the [File] menu.
For WIA scanning:
Select [From Scanner or Camera...] from the 
[File] menu.
LThe unit’s name dialog box will appear.
4If necessary, change the scanning settings on your 
computer. i [Scan]
LThe scanned image will be displayed in the 
application window after scanning.
LTo cancel scanning while the document is being 
scanned, click [Cancel].
Note:
LScanning from WIA compliant applications is only 
available for Windows XP and Windows Vista, and 
via a USB connection.
LDepending on the application used, the appearance 
may differ slightly.
LIf the [Select...] button is displayed in the [Ta r g e t  
Device] when performing TWAIN scanning, click 
[Select...] to select the unit from the list, then click 
[OK].
The [Select...] button will not be displayed when 
there is only one printer driver installed. 
						

							5. Copier
37
5 Copier Copy
5.1 Making a copy
5.1.1 Using the scanner glass
1
If the {Copy} light is OFF, turn it ON by pressing 
{Copy}.
2Set the original (page 20).
3If necessary, change the copy settings according to 
the type of document.
LTo change the number of copies, see page 37.
LTo select the contrast, see page 37.
LTo select the resolution, see page 37.
LTo select the zoom rate, see page 37.
4{Black}/{Color}
LThe unit will start copying.
5After you finish copying, press {Stop} to reset the 
settings you set in step 3.
Note:
LTo stop copying, see page 75.
LYou can change the default operation mode (feature 
#463 on page 59) and the timer before returning to 
the default operation mode (feature #464 on page 
59).
LIf the {Fax Auto Answer} light is ON, the unit can 
receive faxes automatically even when in the copy 
mode.
To change the number of copies
1.Press {V} or {^} repeatedly to select “Copies”.
2.Enter the number of copies (up to 99).
To select the contrast
Adjust this setting depending on the darkness or 
lightness of the document. 5 levels (low to high) are 
available.
1.Press {V} or {^} repeatedly to select “Contrast”.2.Press {}. i {Set}
Note:
LYou can hold the previous contrast setting (feature 
#462 on page 59).
To select the resolution
1.Press {V} or {^} repeatedly to select 
“Resolution”.
2.Press {} repeatedly to select the desired 
resolution.
–“Text/Photo”: For both text and photographs.
–“Text”: For text only.
–“Photo”: For photographs, shaded drawings, 
etc.
3.{Set}
Note:
LYou can change the default resolution (feature #461 
on page 64).
To select zoom rate (enlargement / reduction)
1.Press {V} or {^} repeatedly to select “Zoom”.
2.Press {} repeatedly to select the zoom rate 
that fits the size of your document and recording 
paper.
–“100%”
–“50%”
–“200%”
–“Letter→A4”
*1
–“A4→Letter”*2
–“Legal→A4”*1
–“Legal→Letter”*2
*1 Make sure A4-size recording paper is installed.
*2 Make sure letter-size recording paper is installed.
LYou can enter the desired percentage from 
“25%” to “400%” specifically by using the dial 
keys.
3.{Set}
Note:
LZoom copy is not available for the following features:
– Quick ID copy feature (page 39)
– Easy repeat feature (page 39)
– Poster feature (page 40)
– N in 1 feature (page 40)
– Separate N in 1 feature (page 40)
– Booklet feature (page 41)
LYou can hold the previous zoom setting (feature #468 
on page 64).
LWhen using the scanner glass, the unit will only 
enlarge the right top corner of the document starting 
from the m mark on the unit.
LWhen using the automatic document feeder, the 
unit will only enlarge the center of the upper part of 
the document. To make an enlarged copy of the 
bottom of the document, turn the document around, 
and then make a copy.
{Color}
{Set}{V}{^}{} {Copy}
{Black}
{Fax Auto Answer}{Stop} 
						

							5. Copier
38
Example: 150 % enlarged copy
Using the scanner glass (1):
Using the automatic document feeder:
Example: 70 % reduced copy
Using the scanner glass (1):
Using the automatic document feeder:5.1.2 Using the automatic document feeder
1
If the {Copy} light is OFF, turn it ON by pressing 
{Copy}.
2Set the original (page 21).
3If necessary, change the copy settings according to 
the type of document.
LTo change the number of copies, see page 37.
LTo select the contrast, see page 37.
LTo select the resolution, see page 37.
LTo select the zoom rate, see page 37.
4{Black}/{Color}
LThe unit will start copying.
5After you finish copying, press {Stop} to reset the 
settings you set in step 3.
Note:
LTo stop copying, see page 75. Original document Enlarged copy
Original document Enlarged copy
Original document Reduced copy
Original document Reduced copy
1
1
{Color}
{Copy}
{Black}
{Stop} 
						

							5. Copier
39
5.2 More copying features
LMake sure that the {Copy} light is ON.
5.2.1 Collate copy
The unit can collate multiple copies in the same order as 
the original document pages.
1Set the original (page 20).
2Press {V} or {^} repeatedly to select “Copies”.
3Enter the number of copies (up to 99).
4{Advance}
5Press {V} or {^} repeatedly to select “Collate”.
6Press {} repeatedly to select “On”. i 
{Set} i {Advance}
7When using the scanner glass:
1.{Black}/{Color}
LThe unit will scan 1 page.
2.Place the next document on the scanner glass 
and press {Set}. Repeat this until you have 
scanned all pages, and then press 
{Black}/{Color}.
LThe unit will start copying.
When using the automatic document feeder:
{Black}/{Color}
8After you finish copying, press {Stop} to reset this 
feature.
Example: Making 2 copies of a 4-page original 
document
Note:
LThe unit will store the documents into memory while 
collating the copies. If memory becomes full while 
storing, the unit will only print out the stored pages.
LYou can hold the previous collate setting (feature 
#469 on page 64).
Proof set feature
To make 1 set of a collated copy first, press {} 
repeatedly to display “Proof Set” (step 6 on “5.2.1 Collate copy”, page 39). The unit will make 1 set of 
a collated copy and stop temporarily so you can check 
whether the copy was made as you expected. If the copy 
is correct, press {Black}/{Color} to continue copying.
If the copy is not correct, press {Stop} and start again 
from the beginning.
5.2.2 Quick ID copy feature / Easy repeat 
feature (Scanner glass only)
Quick ID copy feature: To copy 2-sided documents 
onto one page.
Easy repeat feature: To copy a single document 
repeatedly onto one page.
Note:
LThe copied documents will not be reduced to fit the 
recording paper, and useful for copying small sized 
documents such as business cards.
1Press {V} or {^} repeatedly to select “Page 
Layout”. i {}
2Press {V} or {^} repeatedly to select “Quick ID 
Copy” or “Easy Repeat”. i {Set}
3Press {V} or {^} repeatedly to select the desired 
page layout.
Quick ID copy feature:
–“2 in 1 (Landscape)”
–“2 in 1 (Portrait)”
–“4 in 1 (Landscape)”
–“4 in 1 (Portrait)”
–“8 in 1 (Landscape)”
–“8 in 1 (Portrait)”
Easy repeat feature:
–“2 in 1”
–“4 in 1”
–“8 in 1”
4Set the original (page 20).
LTo make a landscape copy, set the original in 
landscape direction. To make a portrait copy, set 
the original in portrait direction.
LThe scanning area changes according to the 
selected setting in step 3. Follow the on-screen 
instructions.
5{Set}
6If necessary, enter the number of copies (page 37).
LOther copy settings are also available. See page 
37 for details.
7Quick ID copy feature:
1.{Black}/{Color}
LThe unit will scan 1 page.
2.Place the next document on the scanner glass 
and press {Set}. Repeat this until all the 
documents are scanned.
LThe unit will start copying. Collated pages Uncollated pages
4
3
2
1
4
3
2
1
4
4
3
3
2
2
1
1 
						

							5. Copier
40
LYou can press {Black}/{Color} anytime to 
start copying.
Easy repeat feature:
{Black}/{Color}
8After you finish copying, press {Stop} to reset this 
feature.
Note:
LYou can save the previous page layout setting 
(feature #467 on page 64).
5.2.3 Poster feature (Scanner glass only)
You can make copies divided into 4 (“2×2”) or 9 (“3×3”) 
sections to make enlarged copies of the individual 
sections. You can then glue them together to make a 
poster.
1Set the original (page 20).
2Press {V} or {^} repeatedly to select “Page 
Layout”. i {}
3Press {V} or {^} repeatedly to select “Poster”. i 
{Set}
4Press {V} or {^} repeatedly to select “2×2” or 
“3×3”. i {Set}
5If necessary, enter the number of copies (page 37).
LOther copy settings are also available. See page 
37 for details.
6{Black}/{Color}
7After you finish copying, press {Stop} to reset this 
feature.
Note:
LYou can save the previous page layout setting 
(feature #467 on page 64).
5.2.4 N in 1 feature
You can save paper by copying 2, 4 or 8 pages onto 1 
page. The documents will be reduced to fit the recording 
paper.
1Set the original (page 20).
LTo make a portrait copy, set the original in portrait 
direction. To make a landscape copy, set the 
original in landscape direction.
2Press {V} or {^} repeatedly to select “Page 
Layout”. i {}
3Press {V} or {^} repeatedly to select “N in 1”. i 
{Set}
4Press {V} or {^} repeatedly to select the desired 
page layout.
–“2 in 1 (Portrait)”
–“2 in 1 (Landscape)”
–“4 in 1 (Portrait)”
–“4 in 1 (Landscape)”
–“8 in 1 (Portrait)”
–“8 in 1 (Landscape)”
5{Set}
6If necessary, enter the number of copies (page 37).
LOther copy settings are also available. See page 
37 for details.
7When using the scanner glass:
1.{Black}/{Color}
LThe unit will scan 1 page.
2.Place the next document on the scanner glass 
and press {Set}. Repeat this until all the 
documents are scanned.
LThe unit will start copying.
LYou can press {Black}/{Color} anytime to 
start copying.
When using the automatic document feeder:
{Black}/{Color}
8After you finish copying, press {Stop} to reset this 
feature.
Note:
LYou can save the previous page layout setting 
(feature #467 on page 64).
Separate N in 1 feature (Scanner glass only)
You can separate an N in 1 copied document back into 
its original, separate pages. This feature is available for 
documents created using the “2 in 1” and “4 in 1” 
settings.
1.Set the original (page 20).
2.Press {V} or {^} repeatedly to select “Page 
Layout”. i {}
3.Press {V} or {^} repeatedly to select “Separate N 
in 1”. i {Set}
4.Press {V} or {^} repeatedly to select the desired 
page layout.
–“2 in 1 (Portrait)”
–“2 in 1 (Landscape)”
–“4 in 1 (Portrait)”
–“4 in 1 (Landscape)”
5.{Set}
6.If necessary, enter the number of copies (page 37).
LOther copy settings are also available. See page 
37 for details.
7.{Black}/{Color}
8.After you finish copying, press {Stop} to reset this 
feature.
5.2.5 Copy reservation
You can make a copy reservation under the following 
conditions:
– while the unit is printing documents from your 
computer.
– while the unit is printing received fax documents.
1Set the original (page 20).