Panasonic Kx Mc6040 Operating Instructions Manual

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For assistance, please visit http://www.panasonic.com/help
2.5.2 Using the automatic document feeder
1
Insert the document (up to 50 pages) FACE UP into 
the feeder until a single beep is heard.
2Adjust the width of the document guides (1) to fit 
the actual size of the document.
Note:
LConfirm that there are no documents on the scanner 
glass.
LCheck that any ink, paste or correction fluid has dried 
completely.
LRemove clips, staples or other fasteners.
LDo not insert the following types of documents (Make 
a copy of the document using the scanner glass and 
set the copy instead.):
– Chemically treated paper such as carbon or 
carbonless duplicating paper
– Electrostatically charged paper
– Badly curled, creased or torn paper
– Paper with a coated surface
– Paper with printing on the opposite side that can 
be seen through the other side, such as 
newsprint
LThe total height of the documents when laid flat, 
must be less than 5 mm (
3/16). If the documents 
exceed the capacity of the automatic document 
feeder, they may fall or cause a jam in the feeder.
LTo set a document with a width of less than 210 mm 
(8 
1/4), we recommend using the scanner glass to 
copy the original document onto A4 or letter-size 
paper, then setting the copied document.
LDo not set documents that do not satisfy the 
requirements of size and weight. Make a copy of the 
document using the scanner glass and set the copy.
LAvailable document size, document weight and 
effective scanning area are as follows:Minimum document size
Maximum document size
Effective scanning area
LShaded area will be scanned.
Document weight
LSingle sheet:
45 g/m
2 to 90 g/m2 (12 lb to 24 lb)
LMultiple sheets:
60 g/m
2 to 80 g/m2 (16 lb to 21 lb)
Using the document tray extender
When you insert the legal-size paper, open the 
document tray extender (1).
1
148 mm
(6)
148 mm
(6)
600 mm
(23 
5/8) 
216 mm
(8 1/2)
216 mm (8 1/2)
208 mm (8 3/16)
 4 mm (5/32) 4 mm (5/32)
 4 mm (5/32)
 4 mm (5/32)
1 
						

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For assistance, please visit http://www.panasonic.com/help
Vol um e
2.6 Adjusting the volume
Important:
LBefore adjusting the volume, set the operation 
mode to fax mode. If the {Fax} light is OFF, turn it 
ON by pressing {Fax}.
Ringer volume
1.Press {V} or {^} repeatedly to select “Ringer 
Volume”.
2.Press {}.
To turn the ringer OFF
1.Press {V} or {^} repeatedly to select “Ringer 
Volume”.
2.Press {}.
Monitor volume
1. While using the monitor, press {V} or {^} 
repeatedly to select “Monitor Volume”.
2.Press {}.
Initial Programming
2.7 Date and time
1{Menu} i {#}{1}{0}{1} i {Set}
2Enter the current month/date/year/hour/minute.
Example: August 10, 2008 10:15 PM (12 hour 
clock format)
1.Press {V} or {^} repeatedly to select “Date”. 
i {}
2.Press {0}{8} {1}{0} {2}{0}{0}{8}.
M:08/D:10/Y:2008
3.{Set}
4.Press {V} or {^} repeatedly to select “Time”. 
i {}
5.Press {1}{0} {1}{5}, then press {V} or {^} 
repeatedly to select “PM”.
10:15PM
6.{Set}
3Press {Menu} to exit.
Note:
LThe other party’s fax machine will print the date and 
time on the top of each page you send according to 
your unit’s date and time setting.
To correct a mistake
Press {} to move the cursor to the incorrect 
number, and make the correction.
If you have subscribed to a Caller ID service
The date and time will be automatically set according to 
the received caller information.
LIf the time has not previously been set, Caller ID will 
not adjust the clock.
LYou can turn this feature OFF (feature #226 on page 
58).
{Fax} {V}{^}{}
{Menu}
{Set} {V}{^}{} 
						

							2. Preparation
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For assistance, please visit http://www.panasonic.com/help
2.8 Your logo
You can program your logo (name, company name, etc.) 
so that it appears on the top of each page sent.
1{Menu} i {#}{1}{0}{2} i {Set}
2Enter your logo, up to 30 characters (see page 74 for 
character entry). i {Set}
3Press {Menu} to exit.
To correct a mistake
Press {} to move the cursor to the incorrect 
character, and make the correction.
LTo erase all characters, press and hold {Back}.
2.9 Your fax number
You can program your fax number so that it appears on 
the top of each page sent.
1{Menu} i {#}{1}{0}{3} i {Set}
2Enter your fax number, up to 20 digits.
LTo enter a “+”, press {*}.
LTo enter a space, press {#}.
LTo enter a hyphen, press {Flash}.
LTo erase a number, press {Back}.
3{Set}
4Press {Menu} to exit.
To correct a mistake
Press {} to move the cursor to the incorrect 
number, and make the correction.
LTo erase all numbers, press and hold {Back}.
{Menu}
{Set} {}{Back}
{Menu}{Flash}
{Back}{Set} {} 
						

							2. Preparation
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For assistance, please visit http://www.panasonic.com/help
2.10 Configuring the unit to 
access the LAN
You can print documents, scan documents, receive 
faxes or send faxes using a computer on the LAN. To 
enable these features, you need to set the IP address, 
subnet mask, and default gateway for the unit.
Important:
LConsult your network administrator when setting 
the IP address, subnet mask, and default 
gateway.
2.10.1 Setting up automatically with a 
DHCP server
Your situation:
– When only one unit is connected to the LAN.
If your network administrator manages the network with 
a DHCP (Dynamic Host Configuration Protocol) server, it 
will automatically assign an IP (Internet Protocol) 
address, subnet mask, and default gateway to the unit.
1After connecting the LAN cable to the unit and the 
computer, turn the power switch ON.
LThe IP address, subnet mask, and default 
gateway will be set automatically.
2Install Multi-Function Station on the computer that 
you want to use it with. See page 25 for details.
Note:
LYou can connect two or more units and assign IP 
addresses automatically with a DHCP server, but we 
recommend assigning static IP addresses manually 
for each unit to avoid unnecessary trouble.
2.10.2 Setting up manually
Your situation:
– When your network administrator does not manage 
the network with a DHCP server.
– When two or more units are connected to the LAN.
You need to assign an IP address, subnet mask, and 
default gateway manually.
1{Menu}
2Press {#}{5}{0}{0} to display “DHCP”.
3Press {0} to select “Disabled”. i {Set}
4Set each item.
For the IP address:
1.Press {5}{0}{1} to display “IP Address”.
2.{Set} i Enter the IP address of the unit. i 
{Set}
For the subnet mask:
1.Press {5}{0}{2} to display “Subnet Mask”.
2.{Set} i Enter the subnet mask of the network. 
i {Set}For the default gateway:
1.Press {5}{0}{3} to display “Default 
Gateway”.
2.{Set} i Enter the default gateway of the 
network. i {Set}
5Press {Menu} to exit.
6Install Multi-Function Station on the computer that 
you want to use it with. See page 25 for details.
To correct a mistake in the IP address, subnet mask, 
or default gateway
Press {} to move the cursor to the incorrect 
number, and make the correction.
2.10.3 Setting the computer for PC fax 
reception
You need to select the computer that will be used for 
receiving faxes.
LMake sure the PC fax setting is turned ON 
beforehand (feature #442 on page 62).
LMake sure the fax preview mode is turned OFF 
beforehand (feature #448 on page 62).
1{Menu} i {#}{4}{4}{3} i {Set}
2Press {V} or {^} repeatedly to select the desired 
computer. i {Set}
3Press {Menu} to exit.
Note:
LIf the unit is not connected to the LAN, the computer 
connected to the unit by USB is assigned as the 
default computer for PC fax reception.
LTo select the desired computer easily, change the PC 
name beforehand (page 27). 
						

							2. Preparation
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For assistance, please visit http://www.panasonic.com/help
2.11 Installing Multi-Function 
Station
2.11.1 Required computer environment
Panasonic Multi-Function Station software enables the 
unit to carry out the following functions:
– Printing on plain paper, thin and thick paper, 
transparencies, labels, envelopes and card stock
– Scanning documents and converting an image into 
text with Readiris OCR software
– Scanning from other applications for Microsoft
® 
Windows® that support TWAIN scanning and WIA 
scanning (Windows XP/Windows Vista®, USB 
connection only)
– Storing, editing or erasing items in directories using 
your computer
– Programming the features using your computer
– Sending, receiving fax documents using your 
computer
To use Multi-Function Station on your computer, the 
following are required:
Operating System:
Windows 98/Windows Me/Windows 2000/Windows 
XP/Windows Vista
CPU:
Windows 98/Windows Me/Windows 2000: Pentium
® y 
or higher processor
Windows XP: Pentium z or higher processor
Windows Vista: Pentium 4 or higher processor
RAM:
Windows 98/Windows Me: 64 MB (128 MB or more 
recommended)
Windows 2000/Windows XP: 128 MB (256 MB or more 
recommended)
Windows Vista: 512 MB (1,024 MB or more 
recommended)
Other Hardware:
CD-ROM drive
Hard disk drive with at least 150 MB of available space
USB interface
LAN interface (10Base-T/100Base-TX)
Other:
Internet Explorer
® 5.0 or later
Warning:
LTo assure continued emission limit compliance;
– use only shielded USB cable (example: Hi-Speed 
USB 2.0 certified cable).
– use only shielded LAN cable (category 5 straight 
cable).
LTo protect the unit, use only shielded USB cable in 
areas where thunderstorms occur.
Note:
LA USB cable is not supplied. Please purchase a 
shielded Type-A male/Type-B male USB cable.
2.11.2 Installing Multi-Function Station on 
a computer
LInstall Multi-Function Station (CD-ROM) before 
connecting the unit to a computer with the USB 
cable. If the unit is connected to a computer with 
the USB cable before installing Multi-Function 
Station, the [Found New Hardware Wizard] 
dialog box will appear. Click [Cancel] to close it.
LThe screenshots shown in these instructions are 
for Windows XP and are included for reference 
only.
LThe screenshots shown in these instructions 
may differ slightly from those of the actual 
product.
LSoftware features and appearance are subject to 
change without notice.
LIf you are using KX-MB200/KX-MB700/KX-
FLB880 series, see page 94.
1Start Windows and exit all other applications.
LFor Windows 2000, Windows XP and Windows 
Vista users, you must be logged in as an 
administrator in order to install Multi-Function 
Station.
2Insert the supplied CD-ROM into your CD-ROM 
drive.
LIf the [Select Language] dialog box appears, 
select the language that you want to use with this 
software. Click [OK].
LIf the installation does not start automatically:
Click [Start]. Choose [Run...]. Type “D:\Install” 
(where “D” is the drive letter of your CD-ROM 
drive). Click [OK].
(If you are not sure what the drive letter is for your 
CD-ROM drive, use Windows Explorer and look 
for the CD-ROM drive.)
3[Easy Installation]
LThe installation will start automatically.
4When the setup program starts, follow the on-screen 
instructions.
LReadiris OCR software (page 34) and Device 
Monitor (page 75) will also be installed.
5The [Connect Type] dialog box appears.
For USB connection:
1.[Connect directly with a USB cable.] i [Next]
LThe [Connect Device] dialog box will appear. 
						

							2. Preparation
26
For assistance, please visit http://www.panasonic.com/help 2.Connect the unit to a computer with the USB cable 
(1), then click [Next].
LIf the unit is connected to your computer, the 
model name will be automatically detected.
LYou can change the name of the unit if necessary.
3.Click [Install], then follow the on-screen 
instructions.
LThe files will be copied to your computer.
For LAN connection:
1.[Connect via the Network.] i [Next]
LThe [Select a Network Device] dialog box will 
appear.
2.Check [Select in the searched list] and select the 
unit from the list.
LIf the name of the desired unit is not displayed on 
the list, and the IP address for the unit has been 
assigned, check [Direct input] and enter the IP 
address.
3.[Next]
LYou can change the name of the unit if necessary.
4.Click [Install], then follow the on-screen 
instructions.
LThe files will be copied to your computer.
To view or install the operating instructions data
1.Start Windows and insert the supplied CD-ROM into 
your CD-ROM drive.
2.Click [Operating Instructions], then follow the on-
screen instructions to view or install the operating 
instructions in PDF format.LAdobe
® Reader® is required to view the 
operating instructions.
Note:
LIf the screen prompts you to insert the CD-ROM for 
the operating system when installing Multi-Function 
Station, insert it into your CD-ROM drive.
LIf you install the operating instructions, you can view 
them anytime by clicking [o] on the Multi-Function 
Station launcher.
To use another unit with the computer
You need to add the printer driver for each unit, as 
follows.
1.Start Windows and insert the supplied CD-ROM into 
your CD-ROM drive.
2.[Modify] i [Add Multi-Function Station 
Driver]. Then follow the on-screen instructions.
Note:
LYou cannot connect more than one unit to the same 
computer at the same time (USB connection only).
To modify the software (To add or uninstall each 
component)
You can select the components to install or uninstall 
anytime after the installation.
For Windows 2000, Windows XP and Windows Vista 
users, you must be logged in as an administrator in order 
to modify Multi-Function Station.
1.Start Windows and insert the supplied CD-ROM into 
your CD-ROM drive.
2.[Modify]i [Modify Utilities]. Then follow the on-
screen instructions.
To uninstall the software
For Windows 2000, Windows XP and Windows Vista 
users, you must be logged in as an administrator in order 
to uninstall Multi-Function Station.
[Start] i [All Programs] or [Programs] i 
[Panasonic] i the unit’s name i [Uninstall]. Then 
follow the on-screen instructions. Important notice
If you use Windows XP or Windows Vista, a message 
may appear after connecting the unit with the USB 
cable. This is normal and the software will not cause 
any difficulties with your operating system. You can 
continue the installation with no problem. This kind of 
message is displayed:
LFor Windows XP users
“The software you are installing for this hardware 
has not passed Windows Logo testing to verify its 
compatibility with Windows XP.”
LFor Windows Vista users
“Would you like to install this device software?”
1 
						

							2. Preparation
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For assistance, please visit http://www.panasonic.com/help
2.12 Starting Multi-Function 
Station
[Start] i [All Programs] or [Programs] i 
[Panasonic] i the unit’s name i [Multi-Function 
Station]
LMulti-Function Station will appear.
[Scan] (page 35)
LTo scan and display the scanned images.
LTo scan and create an image file.
LTo scan and send by e-mail.
LTo scan and convert an image into editable text data.
[PC FAX]
LTo send a document created on the computer as a 
fax message (page 46).
LTo display a fax document received on the computer 
(page 52).
[Remote Control] (page 74)
LTo program the features.
LTo store, edit or erase items in directories.
LTo view items in the journal report or Caller ID list.
LTo store caller information into directories.
LTo store or erase items for broadcast transmission.
[Utilities]
LTo start Multi-Function Viewer (page 35).
LTo start Device Monitor (page 75).
LTo start OCR application (page 34).
LTo start the configuration web page (page 56, 75) 
(LAN connection only).
[Settings] (page 27)
LTo change the general settings.
LTo change the settings for scanning.
LTo change the folder for saving the received fax 
documents (page 49).
[o]
LFor detailed instructions on Multi-Function Station.
LTo view operating instructions.
[p]
LTo display usage tips.
[n]
LTo display information about Multi-Function Station.Note:
LYou can confirm if the unit is connected to your 
computer by using Device Monitor (page 75).
LComputer features (printing, scanning, etc.) may not 
function properly in the following situations:
– When the unit is connected to a computer that 
was custom-built by the user.
– When the unit is connected to the computer via a 
PCI card or other expansion card.
– When the unit is connected to another piece of 
hardware (such as a USB hub or interface 
adapter) and not connected directly to the 
computer.
To change the settings
You can change the settings for Multi-Function Station 
beforehand.
1.Select [Settings] from Multi-Function Station.
2.Click the desired tab and change the settings. i 
[OK]
[General]
–[Launcher display setting]: To select the display 
type of the launcher.
–[OCR Path]: To select the OCR software.
–[PC name list up on device] (LAN connection 
only): To select whether or not your computer name 
is displayed on the unit.
–[PC name] (LAN connection only): The computer 
name that will be displayed on the unit.
[Scan]
–[Save to]: To select the folder where the scanned 
image or the received fax document will be saved.
–[Viewer][File][E-Mail][OCR][Custom]: To 
change scanning settings for Multi-Function scan 
application.
Note:
LAssign a unique name for the [PC name] to avoid 
overlapping, or the scanned image may be sent to an 
undesired computer.
To select the default E-mail software
The default E-mail software is used when using 
“4.1.3 Scan to E-mail”, page 33.
You can select the default E-mail software as follows.
For Windows 98/Windows Me/Windows 2000:
1.[Start] i [Settings] i [Control Panel] i 
[Internet Options] i [Programs] i [E-mail]
2.Select the desired MAPI-compliant E-mail software 
such as [Outlook Express], etc. i [OK]
For Windows XP:
1.[Start] i [Control Panel] i [Internet 
Options] i [Programs] i [E-mail]
2.Select the desired MAPI-compliant E-mail software 
such as [Outlook Express], etc. i [OK] 
						

							2. Preparation
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For assistance, please visit http://www.panasonic.com/help For Windows Vista:
1.[Start] i [Control Panel] i [Internet 
Options] i [Programs] i [Set programs] i 
[Set program access and computer defaults]
LIf the [User Account Control] dialog box 
appears, click [Continue].
2.[Custom]
3.Select the desired MAPI-compliant E-mail software 
such as [Windows Mail], etc. from [Choose a 
default e-mail program]. i [OK] 
						

							3. Printer
29
3 Printer Printer
3.1 Printing from Windows 
applications
You can print a file created in a Windows application. For 
example, to print from WordPad, proceed as follows.
1Open the document you want to print.
2Select [Print...] from the [File] menu.
LThe [Print] dialog box will appear.
For details about the [Print] dialog box, click 
[?], then click the desired item.
3Select the unit’s name as the active printer.
LIf you have changed the name of the unit when 
installing, select that name from the list.
LFor easier grayscale printing, select the unit’s 
name with [B/W] attached to the name.
LTo change the printer settings, proceed as 
follows.
For Windows 98/Windows Me:
Click [Properties], then click the desired tab. 
Change the printer settings, then click [OK].
For Windows 2000:
Click the desired tab and change the printer 
settings.
For Windows XP/Windows Vista:
Click [Preferences], then click the desired tab. 
Change the printer settings, then click [OK].
4Click [Print] or [OK].
LThe unit will start printing.
Note:
LTo stop printing from the unit, see page 75.
LTo load paper, see page 16, 30.
LFor details about the paper specifications, see page 
106.
LIf a printing error occurs, the Device Monitor (page 
75) will start automatically and display the error 
information.
Setting the printer properties
You can change the printer setting in step 3. We 
recommend that you test paper (especially special sizes and types of paper) on the unit before purchasing large 
quantities.
You can change or display the settings on the following 
tabs.
[Basic]: Paper size, media type, pages per sheet, etc.
[Output]: Number of prints, collate, etc.
[Quality]: Color mode, color management, toner save 
feature, etc.
[Effects]: Watermark, overlay.
[Profile]: Saving the desired settings, selecting the 
saved settings, etc.
[Support]: Version information.
Note:
LSelect the desired media type on the [Basic] tab 
according to the recording paper.
*1 Select [Envelope #10] or [Envelope DL] for 
paper size.
LWhen printing from a computer, the printer 
properties setting overrides the following unit’s 
programming features:
– Media type setting (feature #383 on page 58)
– Toner save setting (feature #482 on page 59)
LWhen printing on envelopes, press {Black}/{Color} 
on the unit after step 4. Change the color mode on 
the [Quality] tab beforehand.
Recording paper typeMedia type
Plain paper
75 g/m
2 to 105 g/m2
(20 lb to 28 lb)[Plain Paper]
Thin paper
60 g/m
2 to 74 g/m2
(16 lb to 19 lb)[Thin Paper]
Thick paper
106 g/m
2 to 165 g/m2
(29 lb to 44 lb)[Thick Paper]
Transparency[Transparency]
Label[Label]
Envelope
*1–––––––––
Card stock
163 g/m
2 (90 lb)[Card Stock] 
						

							3. Printer
30
3.1.1 Printing on special media
You can print not only on plain paper but also on special 
media (transparencies / labels / envelopes / card stocks).
LPlease refer to page 106 for information on recording 
paper.
LTo load paper, see page 16.
To print on transparencies
Use transparencies designed for laser printing.
We recommend the following:
3M
® CG3300/PP2500
LDo not stack more than 25 transparencies at a 
time.
LAfter printing, place transparencies on a flat 
surface to cool and to prevent them from curling.
LDo not re-use transparencies that have already been 
fed through the unit. This includes transparencies 
that have been fed through and ejected without being 
printed on.
LSome types of transparencies have instructions 
recommending which side to print on. If the print 
quality is poor, try printing on the other side of a new 
transparency.
To print on labels
Use labels designed for laser printing. We recommend 
the following:
Aver y
®
5160/5163/5660/5663/L7159/L7164
LDo not stack more than 25 labels at a time.
LDo not use the following types of labels:
– Labels that are wrinkled, damaged or separated 
from the backing sheet.
– Any sheet of labels that has spaces in it where 
some of the labels have been removed.
– Labels that do not completely cover the backing 
sheet as follows:
To print on envelopes
Use envelopes designed for laser printing. We 
recommend the following:
– High quality envelopes of 90 g/m
2 (24 lb) paper,
– Envelopes that have thin, sharply creased leading 
edges,
– Envelopes that have diagonal seams, and
– Envelopes with a moisture content of 4 % to 6 % by 
weight.
LLoad envelopes with the sealing flap FACE DOWN.
LDo not stack more than 10 envelopes at a time.
Note:
LWrinkles and waving may occur in some cases, even 
if high quality envelopes are used.
LAvoid printing in high humidity. High humidity may 
cause the envelope to curl or seal the envelope.
LStore envelopes away from moisture and humidity, 
where they can lay flat and their edges will not be 
bent or damaged.
Do not use envelopes with any of the following 
characteristics (using these may result in paper 
jams):
LIrregularly shaped envelopes
LEnvelopes with curls, wrinkles, nicks, twists, dog-
ears or other damage
LEnvelopes with side seam construction
LHighly textured envelopes, or envelopes with 
extremely shiny surfaces
LEnvelopes that seal by removing a peel-off strip
LEnvelopes with more than one sealing flap
LSelf-adhesive envelopes
LEnvelopes that are baggy or not sharply creased
LEmbossed envelopes
LEnvelopes that have previously been printed on
LEnvelopes that include cotton and/or fiber material
Side seam 
constructionPeel-off strip Multiple flaps