Panasonic Kx Fpc161 Operating Instructions Manual

41
Sending Faxes
Sending the same document to pre-programmed parties 
1
Insert the document FACE DOWN.
lIf necessary, press or repeatedly
to select the desired resolution (p. 35).
2
Press.
Display:
3
Press or until the following is
displayed.
4
Press .
lThe document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each item, calling each
number sequentially.
lAfter transmission, the stored document will
be erased automatically, and the unit will
automatically...

42
Receiving Faxes
Setting the unit to receive faxes!
How you
want the unit
to receive
calls
You have to
set this.
This is how
the unit will
operate.
You have a separate
telephone line just
for faxes.
FAX ONLY mode(p. 45)
Turn AUTO ANSWER  on  by
pressing .
lThe arrow (t) is shown on
the right of the display.
AUTO ANSWER
When receiving calls:
All incoming calls will be
answered as faxes.
Use only as a fax
You want to use the
fax machine with an
answering machine.
Activating an answering
machine(p. 48)...

43
Receiving Faxes
Other
options
You need to subscribe
to Distinctive Ring
Service.
Setting the Distinctive
Ring pattern(p. 51)
Select the same ring pattern
assigned to the facsimile
number. (Default setting is B.)
A:
Standard ring (one long ring)
B:Double ring (two short rings)
C:Triple ring (short-long-short
rings)
D:Other triple ring (short-short-
long rings)
To the 
same line 2-number example
Telephone No.
(555-1111) Facsimile No. 
(555-1333)
Voice mail service
(Distinctive Ring)
You plan to answer...

44
Receiving Faxes
1
Handset is off the base unit:
Press when the handset rings.
Handset is on the base unit:
Lift the handset when the base unit rings.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press on the base unit or
press            on the handset until a single
beep is heard.
lThe unit will start fax reception.CONNECTING.....
FAX/START
TALK
STOP
FAX/START
AUTO ANSWER
To stop receiving
Press .
Friendly reception feature
When you...

45
Receiving Faxes
SET
AUTO ANSWER
FAX ONLYmode!
(all calls are received as faxes)
1
Set feature #77 to “FAX ONLY” (p. 61).
2
If the arrow (t) is not shown on the right of
the display, turn it on by pressing
.
lThe display will show the number of rings
before the unit answers a call in FAX
ONLYmode.
Display:
3
If you wish to change the ring setting, press
or until the desired number is
displayed, and press .
ON
lWhen receiving calls, the unit will
automatically answer all calls and only
receive fax...

46
Receiving Faxes
TEL/FAX mode!
(receiving phone calls with ring signals and faxes
without ring signals when you are near the unit)
Note:
lThe base unit will display the following when a
call is received.
Display:
lThe ringer should be on (p. 24).
lIf the ring detection (p. 51) is set and a different
ring pattern is received, the unit will not receive
the fax automatically.INCOMING CALL
Use this mode when you are always near the fax machine, and want to receive faxes without the
unit ringing. When a...

47
Receiving Faxes
When an extension telephone is connected
TEL/FAX delayed ring setting
The number of rings generated before the fax
machine answers depends on the setting of feature
#78 on page 61. The fax machine will not generate 
an audible ring during this time.
Silent fax recognition ring setting
The fax machine generates audible rings to
indicate that it is receiving a phone call. The
number of rings generated depends on the
setting of feature #30 on page 59. This signal will
not ring at an...

48
Receiving Faxes
1
Connect the answering machine.
Using the unit with an answering machine!
Setting up the fax machine and an answering machine
2
Set the number of rings on the answering machine to less than 4.
lThis will allow the answering machine to answer the call first.
3
Record a greeting message on the answering machine.
Example:  
“This is (your name, business and/or telephone number). We are unable to
answer the phone right now. To send a fax, start transmission. To leave a
message, please...

49
Receiving Faxes
Receiving a voice message and fax document in one call
The caller can leave a voice message and send a fax document during the same call.
Inform the caller of the following procedure beforehand.
1.The caller calls your fax machine.
lThe answering machine will answer the call.
2.The caller can leave a message after the greeting message.
3.The caller presses (pre-selected fax activation code).
lThe fax machine will activate the fax function.
4.The caller presses the start button to send...

50
Receiving Faxes
Pager call!
This feature allows your unit to call your pager when your unit receives a fax document.
1
Press.
Display:
2
Press , then .
3
Press or to select “ON”.
lIf this feature is not required, select “OFF”. 
4
Press .
5
Enter your pager number up to 30 digits.
Example:
6
Press .
7
Enter your pager access code up to 10 digits
if required.
Example:
8
Press .
lThe default code 07734 will show “Hello!”
on your pager.
lIf you want to change this message, enter
your message up to 30...