Panasonic Kx Flm551 Laser Fax Machine Users Manual

31
Sending Faxes
Note:
l If you program the wrong entry, press {
after step 4 to erase the entry.
l Confirm the stored entries by printing a
broadcast programming list (p. 71).
Broadcast transmission!
This feature is useful for sending the same document to selected parties (up to 20 entries). 
First program the entries, then see page 33 for transmission.
l The broadcast function utilizes stations 1–3. The one-touch dial function will be canceled.
l akey 1 and 2 can accept one-touch dial and JOG DIAL...

32
Sending Faxes
Adding a new entry into the broadcast memory
1
Rotate nuntil the desired key
name is displayed.
Example:
2
Press DE.
3
Press *to select “ADD”.
4
Rotate nuntil the desired name
you want to add is displayed (only available
when using JOG DIAL).
Example (JOG DIAL):
Example (Station 2):
5
Press w.
!
Example:
l To add other entries, repeat steps 4 and 5
(up to 20 entries).Nikki
REGISTERED
Peter
Mike
ADD=?DELETE=#

6
Press DEto
exit the program.
JOG DIALSET
DIRECTORY PROGRAMSTOP
Erasing a...

33
Sending Faxes
Sending the same document to pre-programmed parties 
1
Insert the document FACE DOWN.
l If necessary, press u
repeatedly to select the desired setting 
(p. 28).
2
Press the desired a(1–2) or
HI. 
l You can also use n. Display the
desired key name, and press 
i.
Example:
l The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each entry, calling each
number sequentially.
l After transmission, the stored document will
be erased...

34
Receiving Faxes
Setting the unit to receive faxes!
You have a separate
telephone line just
for faxes.
FAX ONLY mode(p. 37)
Turn AUTO ANSWER  on  by
pressing PQ.
When receiving calls:
All incoming calls will be
answered as faxes.
Use only as a fax
You want to use the
fax machine with an
answering machine.
Activating an answering
machine(p. 38)
Connect an external telephone
answering machine and
change the ring setting of the
answering machine to less
than 4.
l Change the ring setting in FAX
ONLY mode...

35
Receiving Faxes
Other option
You need to subscribe
to Distinctive Ring
Service.
Setting the Distinctive
Ring pattern(p. 40)
Select the same ring pattern
assigned to the facsimile
number. (Default setting is B.)
A:
Standard ring (one long ring)
B:Double ring (two short rings)
C:Triple ring (short-long-short
rings)
D:Other triple ring (short-short-
long rings)
To the 
same line 2-number example
Telephone No.
(555-1111) Facsimile No. 
(555-1333)
Voice mail service
(Distinctive Ring)
You plan to answer...

36
Receiving Faxes
1
When the unit rings, lift the handset to
answer the call.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press i.
Display:
3
Replace the handset.
l The unit will start fax reception.CONNECTING.....
FAX START
OFF
STOP
To stop receiving
Press {.
Auto reduction feature
If the other party sends a document that is longer than
your recording paper, your unit will reduce the receiving
document to the proper size and print it. If...

37
Receiving Faxes
JOG DIAL
SET
ON
FAX ONLYmode!
(all calls are received as faxes)
1
If the AUTO ANSWER light is off, turn it on
by pressing PQ.
l The display will show the number of rings
before the unit answers a call in FAX ONLY
mode.
Display:
!
Example:
2
If you wish to change the ring setting, rotate
nuntil the desired number is
displayed, and press w.
l When receiving calls, the unit will
automatically answer all calls and only
receive fax documents.AFTER 3 RINGS$
PICKUP & RCV FAX
Line 1 
– Phone...

38
Receiving Faxes
1
Connect the answering machine.
Using the unit with an answering machine!
Setting up the fax machine and an answering machine
Telephone line cord 
(not included)Answering machine
(not included)
Remove the stopper  
and connect the cord.
How the fax machine and answering machine work
Receiving phone calls
The answering machine will record voice messages automatically.
Receiving faxes
The fax machine will receive documents automatically when the machine detects a fax calling tone....

39
Receiving Faxes
Receiving a voice message and fax document in one call
The caller can leave a voice message and send a fax document during the \
same call. 
Inform the caller of the following procedure beforehand: 
1.The caller calls your fax machine.
l The answering machine will answer the call.
2. The caller can leave a message after the greeting message.
3. The caller presses  *9(pre-selected fax activation code).
l The fax machine will activate the fax function.
4. The caller presses the start...

40
Distinctive Ring
Important:
l When you have a single telephone line and subscribe to a telephone company’s voice
mail service, you must also subscribe to the Distinctive Ring Service if you want to
receive faxes automatically as well as voice messages. For more information about
telephone services, contact your telephone company.
When you subscribe to Distinctive Ring Service, your telephone company will assign you a new
fax number and will also tell you the assigned ring pattern. Please complete the...