Panasonic Kx Fl421 Operating Instruction Manual

7. Programmable Features
41
7 Programmable Features Features Summary
7.1 Programming
1Press {Menu}.
2Press {#} and the 2-digit code (page 42 to page 
46).
3Press the desired selection to display the desired 
setting.
LThis step may be slightly different depending on 
the feature.
4Press {Set}.
5Press {Menu} to exit.
{Menu}{Set}
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7. Programmable Features
42
7.2 Basic features
Feature/CodeSelection
Setting the quick setup
{#}{0}{0}You can print out the quick fax setup guide and select the desired receiving 
mode depending on your situation.
{1} “FAX ONLY” (default): Use only as a fax (page 34).
{2} “DIST. RING”: With the Distinctive Ring service (page 38).
{3} “EXT. TAM”: With an external telephone answering machine (page 
35).
{4} “TEL ONLY”: Mostly phone calls (page 34).
1.{Menu} i {#}{0}{0}
2.{Set}
3.Press {Set} again to print...

7. Programmable Features
43
7.3 Advanced features
Feature/CodeSelection
Setting the journal report 
to print automatically
{#}{2}{2}{0} “OFF”: The unit will not print a journal report, but will keep a record of 
the last 30 fax transmissions and receptions.
{1} “ON” (default): The unit will print a journal report automatically after 
every 30 new fax transmissions and receptions (page 31).
Sending documents 
overseas
{#}{2}{3}If you cannot send a fax overseas even if the number is correct and the line...

7. Programmable Features
44
Setting the ring pattern for 
fax (Distinctive Ring 
feature)
{#}{3}{2}{1} “A”
{2} “B”
{3} “C”
{4} “D”
{5} “B-D” (default)
See page 38 for details.
Setting the time 
adjustment
{#}{3}{3}Using this feature, the unit’s date and time setting will be automatically 
adjusted when caller information is received.
{1} “AUTO” (default): The date and time setting will be automatically 
adjusted.
{2} “MANUAL”: Deactivates this features.
Setting auto reduction 
feature
{#}{3}{7}To receive...

7. Programmable Features
45
Setting the toner 
maintenance time
{#}{6}{5}The unit will automatically activate for maintenance, once every 24 hours. 
Because this is to prevent the toner from solidifying, the noise that the unit 
makes during maintenance cannot be stopped. However, if the unit’s noise 
bothers you, you can change the start time.
1.{Menu} i {#}{6}{5} i {Set}
2.Enter the maintenance start time.
LThe default time is “12:00PM”.
LPress {*} repeatedly to select “AM” or “PM”.
3.{Set} i {Menu}...

7. Programmable Features
46
Resetting advanced 
features to their default 
settings
{#}{8}{0}{0} “NO” (default)
{1} “YES”
To reset the advanced features:
1.Press {Menu}.
2.Press {#}, then {8}{0}.
3.Press {1} to select “YES”.
4.Press {Set}.
5.Press {Set} again.
6.Press {Menu}.
Feature/CodeSelection
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8. Help
47
For assistance, please visit http://www.panasonic.com/help
8Help
8.1 Error messages – Reports
If a problem occurs during fax transmission or reception, one of the following messages will be printed on the 
confirmation and journal reports (page 31).
MessageCodeCause & Solution
COMMUNICATION ERROR40-42 
46-72 
FFLA transmission or reception error occurred. Try 
again or check with the other party.
43
44LA line problem occurred. Connect the telephone line 
cord to a different jack and try...

8. Help
48
For assistance, please visit http://www.panasonic.com/help
8.2 Error messages – Display
If the unit detects a problem, one or more of the following messages will appear on the display.
DisplayCause & Solution
“CALL SERVICE”LThere is something wrong with the unit. Contact our service personnel.
“CHANGE DRUM”
“CHANGE SUPPLIES” LThere is something wrong with the drum unit. Replace the drum unit and the 
toner cartridge (page 54).
“CHECK DOCUMENT”LThe document was not fed into the unit properly....

8. Help
49
For assistance, please visit http://www.panasonic.com/help “RX MEMORY FULL”LThe memory is full of received documents due to a lack of recording paper 
or a recording paper jam. Install paper (page 17) or remove the jammed 
paper (page 58).
“TONER EMPTY”
“CHANGE SUPPLIES” LThe toner life is complete. Replace the toner cartridge immediately (page 
54).
“TONER LOW”
“CHANGE SUPPLIES” LThe toner life is near to an end. Replace the toner cartridge as soon as 
possible (page 54).
“TRANSMIT ERROR”LA...

8. Help
50
For assistance, please visit http://www.panasonic.com/help
Troubleshooting
8.3 When a function does not work
8.3.1 Initial settings
8.3.2 General
ProblemCause & Solution
I cannot hear a dial tone.LThe telephone line cord is connected to the [EXT] jack on the unit. Connect 
to the [LINE] jack (page 19).
LIf you use a splitter/coupler to connect the unit, remove the splitter/coupler 
and connect the unit to the wall jack directly. If the unit operates properly, 
check the splitter/coupler....