Panasonic Kx Fl421 Operating Instruction Manual

4. Fax
31
Printing a confirmation report
A confirmation report provides you with a printed record 
of transmission results. To print confirmation reports, 
make sure feature #04 is activated (page 42). For an 
explanation of error messages, see page 47.
Printing a journal report
A journal report provides you with a printed record of the 
30 most recent faxes. To print manually, see page 64. To 
print automatically after every 30 new fax transmissions 
and receptions, make sure feature #22 is activated...

4. Fax
32
4.3 Sending a fax using one-
touch dial feature and phonebook
Before using this feature, store the desired names and 
telephone numbers into one-touch dial feature and 
phonebook (page 25, 26).
1Adjust the width of the document guides to fit the 
actual size of the document.
2Insert the document (up to 15 pages) FACE DOWN 
until the unit grasps the document and a single beep 
is heard.
LIf the document guides are not adjusted to fit the 
document, re-adjust them.
3If necessary, press {A} or {B}...

4. Fax
33
4.4.2 Adding a new item into the broadcast 
memory
After initial programming, you can add new items (up to 
a combined total of 20).
1Press {>}.
LConfirm that there are no documents in the 
document entrance.
2Press {A} or {B} repeatedly to display the desired 
broadcast memory (“”, 
“” or “”).
3Press {Menu}.
4Press {*}.
5Press {A} or {B} repeatedly to display the desired 
item you want to add.
6Press {Set}.
LTo add other items, repeat steps 5 and 6 (up to 
20 items).
7Press {Stop} to exit....

4. Fax
34
4.5 Receiving a fax automatically 
– Auto answer ON
4.5.1 Activating FAX ONLY mode
Press {Auto Answer} repeatedly to display the 
following.
FAX ONLY MODE
3 RINGS [±]
LThe display will show the ring count in FAX ONLY 
mode. If you wish to change it, press {A} or {B} 
repeatedly to display the desired setting, and press 
{Set}.
LThe {Auto Answer} indicator is ON.
How faxes are received
When receiving calls, the unit will automatically answer 
all calls and only receive fax documents.
Note:
LThe...

4. Fax
35
How to receive faxes with an extension telephone
If you have another telephone connected to the [EXT] 
jack or the same line (extension telephone), you can use 
the extension telephone to receive faxes.
1.When the extension telephone rings, lift the handset 
of the extension telephone.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*} {#} {9} (default fax activation code) 
firmly.
LThe unit will start reception.
3.Replace the...

4. Fax
36
Note:
LIf the call is a phone call, the answering machine will 
record voice messages.
If a fax calling tone is detected, the unit will receive a 
fax automatically.
LRegarding the remote access code for the answering 
machine, see the operating instructions of the 
answering machine.
Receiving a voice message and fax document in one 
call
The caller can leave a voice message and send a fax 
document during the same call. Inform the caller of the 
following procedure beforehand.
1.The caller...

4. Fax
37
To erase an item from the junk fax prohibitor list
1.Press {Junk Fax Prohibitor}.
2.Press {>} repeatedly to display “JUNK LIST 
DISP.”.
3.Press {Set}.
4.Press {A} or {B} repeatedly to display the desired 
item.
5.Press {

5. Distinctive Ring
38
5 Distinctive Ring Distinctive Ring
5.1 Distinctive Ring service
When a call is made to one of your phone numbers, the 
telephone company sends a ring pattern to your 
telephone line to indicate which number the call is 
intended for. By setting up this unit for Distinctive Ring, 
you can make the unit automatically start fax reception 
when a call comes to the fax number.
To use this service, you must subscribe to the 
Distinctive Ring service offered by your local 
telephone...

6. Copy
39
6Copy Copying
6.1 Making a copy
1Adjust the width of the document guides (1) to fit 
the actual size of the document.
2Insert the document (up to 15 pages) FACE DOWN 
until the unit grasps the document and a single beep 
is heard.
LIf the document guides are not adjusted to fit the 
document, re-adjust them.
3If necessary, press {A} or {B} repeatedly to select 
the desired resolution.
4Press {Copy}.
5If necessary, enter the number of copies (up to 99).
6Press {Start}, or the unit will start...

6. Copy
40
To collate multiple copies
The unit can collate multiple copies in the same order as 
the original document pages.
1.Insert the document, then press {Copy}.
2.Enter the number of copies (up to 99).
3.Press {>} 2 times to display “COLLATE OFF”.
4.Press {A} or {B} repeatedly to display “COLLATE 
ON”.
5.Press {Start}.
Example: Making 2 copies of a 4-page original 
document
Note:
LThe unit will store the documents into memory while 
collating the copies. If memory becomes full while 
storing, the...