Panasonic Kx Fl421 Operating Instruction Manual

2. Preparation
21
For assistance, please visit http://www.panasonic.com/help
2.4 Adjusting volume
Ringer volume
While the unit is idle, press {A} or {B}.
LIf any documents are in the document entrance, you 
cannot adjust the volume. Confirm that there are no 
documents in the entrance.
To turn the ringer OFF
1.Press {B} repeatedly to display “RINGER OFF= 
OK?”.
2.Press {Set}.
LWhen a call is received, the unit will not ring and 
will display “INCOMING CALL”.
LTo turn the ringer back ON, press {A}.
Ringer...

2. Preparation
22
For assistance, please visit http://www.panasonic.com/help Note:
LThe other party’s fax machine will print the date and 
time on the top of each page you send according to 
your unit’s date and time setting.
LThe accuracy of the clock is approximately ±60 
seconds a month.
To correct a mistake
Press {} to move the cursor to the incorrect 
number, and make the correction.
If you have subscribed to a Caller ID service
The date and time will be automatically set according to 
the received...

2. Preparation
23
For assistance, please visit http://www.panasonic.com/help Note:
LTo enter another character that is located on the 
same dial key, press {>} to move the cursor to the 
next space.
To enter your logo
Example: “BILL”
1.Press {2} 2 times.
LOGO=|
B
2.Press {4} 3 times.
LOGO=B|
I
3.Press {5} 3 times.
LOGO=BI|
L
4.Press {>} to move the cursor to the next space and 
press {5} 3 times.
LOGO=BIL|
L
To change uppercase or lowercase letters
Pressing the {#} key will change to uppercase or...

2. Preparation
24
For assistance, please visit http://www.panasonic.com/help
2.7 Your fax number
1Press {Menu}.
SYSTEM SETUP
PRESS [()]
2Press {#}, then {0}{3}.
YOUR FAX NO.
PRESS SET
3Press {Set}.
LThe cursor (|) will appear on the display.
NO.=|
4Enter your fax number, up to 20 digits.
Example:NO.=1234567|
LTo enter a “+”, press {*}.
LTo enter a space, press {#}.
LTo enter a hyphen, press {Flash}.
5Press {Set}.
SETUP ITEM [ ]
6Press {Menu} to exit.
Note:
LYour fax number will be printed on the top of...

3. Telephone
25
3 Telephone Automatic Dialing
3.1 Storing names and telephone 
numbers into the phonebook
The phonebook allows you to make calls without having 
to dial manually. You can store 100 names and 
telephone numbers to the phonebook.
LYou can also send faxes using the phonebook (page 
32).
1Press {Menu} repeatedly to display “PHONEBOOK 
SET”.
2Press {>}.
LThe display shows the number of available items 
in the phonebook briefly.
3Enter the name, up to 16 characters (see page 22 for...

3. Telephone
26
3.4 Erasing a stored item
3.4.1 Erasing a specific item
1
Press {>}.
LConfirm that there are no documents in the 
document entrance.
2Press {A} or {B} repeatedly to display the desired 
item.
3Press {Menu}.
4Press {#}.
LTo cancel erasing, press {Stop}.
5Press {Set}.
LTo erase other items, repeat steps 2 to 5.
6Press {Stop} to exit.
3.4.2 Erasing all items
1
Press {>}.
LConfirm that there are no documents in the 
document entrance.
2Press {Menu}.
3Press {A} or {B} repeatedly to select...

3. Telephone
27
4Press {*}.
LIf you do not need to edit the name, skip to step 
6.
5Edit the name. For further details, see the storing 
procedure on page 26.
6Press {Set}.
LIf you do not need to edit the telephone number, 
skip to step 8.
7Edit the telephone number. For further details, see 
the storing procedure on page 26.
8Press {Set}.
LTo edit other items, repeat steps 2 to 8.
9Press {Stop} to exit.
3.5.4 Erasing a stored item
1
Press {>}.
LConfirm that there are no documents in the 
document...

3. Telephone
28
3.7 Viewing and calling back 
using caller information
You can easily view caller information and call back.
The display will show the number of new calls in standby 
mode.
Example:10 NEW CALLS
10:59AM
1Press {Caller ID}.
LThe display will show the number of new calls.
2Press {A} to search from the recently received caller 
information.
LIf you press {B}, the display order will be 
reversed.
LTo stop viewing, press {Stop}.
3Lift the handset or press {Monitor} to start dialing.
LThe unit...

3. Telephone
29
3.9 Storing caller information into 
the phonebook / one-touch dial
3.9.1 Into the phonebook
1
Press {Caller ID}.
2Press {A} or {B} repeatedly to display the desired 
item.
3Press {Menu}.
4Press {>}.
LIf you do not need to edit the name, skip to step 
6.
5If a name is required, enter up to 16 characters for 
the name (page 22).
6Press {Set}.
LIf the number requires editing, see page 28.
7Press {Set}.
Note:
LTo edit a name, see page 25.
LIf caller information does not include the caller’s...

4. Fax
30
4Fax Sending Faxes
4.1 Sending a fax manually
1Adjust the width of the document guides (1) to fit 
the actual size of the document.
2Insert the document (up to 15 pages) FACE DOWN 
until the unit grasps the document and a single beep 
is heard.
LIf the document guides are not adjusted to fit the 
document, re-adjust them.
3If necessary, press {A} or {B} repeatedly to select 
the desired resolution.
4Press {Monitor}.
5Dial the fax number.
6When a fax tone is heard:
Press {Start}.
When the other...