Panasonic Kx Fl421 Operating Instruction Manual

							2. Preparation
21
For assistance, please visit http://www.panasonic.com/help
2.4 Adjusting volume
Ringer volume
While the unit is idle, press {A} or {B}.
LIf any documents are in the document entrance, you 
cannot adjust the volume. Confirm that there are no 
documents in the entrance.
To turn the ringer OFF
1.Press {B} repeatedly to display “RINGER OFF= 
OK?”.
2.Press {Set}.
LWhen a call is received, the unit will not ring and 
will display “INCOMING CALL”.
LTo turn the ringer back ON, press {A}.
Ringer type
LYou can select one of three ringer types (feature #17 
on page 42).
Handset receiver volume
While using the handset, press {A} or {B}.
Monitor volume
While using the monitor, press {A} or {B}.
Initial Programming
2.5 Date and time
You must set the date and time.
1Press {Menu}.
SYSTEM SETUP
PRESS [()]
2Press {#}, then {0}{1}.
SET DATE & TIME
PRESS SET
3Press {Set}.
LThe cursor (|) will appear on the display.
M:|
01/D:01/Y:10
TIME: 12:00AM
4Enter the current month/date/year by selecting 2 
digits for each.
Example: August 3, 2010
Press {0}{8} {0}{3} {1}{0}.
M:08/D:03/Y:10
TIME:|
12:00AM
5Enter the current hour/minute by selecting 2 digits for 
each. Press {*} repeatedly to select “AM” or “PM”.
Example: 3:15PM (12 hour clock entry)
1.Press {0}{3} {1}{5}.
M:|
08/D:03/Y:10
TIME: 03:15AM
2.Press {*} repeatedly to display “PM”.
M:|
08/D:03/Y:10
TIME: 03:15PM
6Press {Set}.
SETUP ITEM [ ]
7Press {Menu} to exit.
{A}{B}{Set}
{Set}
{}
{Menu}
FL421-PNQX3022ZA-OI-en.book  Page 21  Thursday, July 29, 2010  9:35 AM 
						

							2. Preparation
22
For assistance, please visit http://www.panasonic.com/help Note:
LThe other party’s fax machine will print the date and 
time on the top of each page you send according to 
your unit’s date and time setting.
LThe accuracy of the clock is approximately ±60 
seconds a month.
To correct a mistake
Press {} to move the cursor to the incorrect 
number, and make the correction.
If you have subscribed to a Caller ID service
The date and time will be automatically set according to 
the received caller information.
LIf the time has not previously been set, Caller ID will 
not adjust the clock.
LYou can turn this feature OFF (feature #33 on page 
44).
2.6 Your logo
The logo can be your name or the name of your 
company.
1Press {Menu}.
SYSTEM SETUP
PRESS [()]
2Press {#}, then {0}{2}.
YOUR LOGO
PRESS SET
3Press {Set}.
LThe cursor (|) will appear on the display.
LOGO=|
4Enter your logo, up to 30 characters. See the 
following character table for details.
5Press {Set}.
SETUP ITEM [ ]
6Press {Menu} to exit.
Note:
LYour logo will be printed on the top of each page sent 
from your unit.
To select characters with the dial keypad
KeypadCharacters
{1}Space # & ’ ( )@
, –./1
{2}ABCab c2
{3}DEFde f 3
{4}GHI gh i 4
{5}JKLj kl 5
{}{A}{B}
{Handset Mute}{Stop} {Flash} {Menu}
{Set}
FL421-PNQX3022ZA-OI-en.book  Page 22  Thursday, July 29, 2010  9:35 AM 
						

							2. Preparation
23
For assistance, please visit http://www.panasonic.com/help Note:
LTo enter another character that is located on the 
same dial key, press {>} to move the cursor to the 
next space.
To enter your logo
Example: “BILL”
1.Press {2} 2 times.
LOGO=|
B
2.Press {4} 3 times.
LOGO=B|
I
3.Press {5} 3 times.
LOGO=BI|
L
4.Press {>} to move the cursor to the next space and 
press {5} 3 times.
LOGO=BIL|
L
To change uppercase or lowercase letters
Pressing the {#} key will change to uppercase or 
lowercase alternately.
1.Press {2} 2 times.
LOGO=|
B
2.Press {4} 3 times.
LOGO=B|
I
3.Press {#}.
LOGO=B|
i
4.Press {5} 3 times.
LOGO=Bi|
l
To correct a mistake
1.Press {} to move the cursor to the incorrect 
character.
2.Press {Stop}.
LTo erase all characters, press and hold {Stop}.
3.Enter the correct character.
To select characters using {A} or {B}
Instead of pressing the dial keys, you can select 
characters using {A} or {B}.
1.Press {B} repeatedly to display the desired 
character. Characters will be displayed in the 
following order:
1 Uppercase letters
2 Number
3 Symbol
4 Lowercase letters
LIf you press {A}, the order will be reversed.
2.Press {>} to insert the character.
3.Return to step 1 to enter the next character. {6}MNOmn o 6
{7}PQRSp qr s7
{8}TUVt u v8
{9}WXYZ w x y z 9
{0}Space 0
{#}To change uppercase or 
lowercase letter.
{Flash}To enter a hyphen.
{Handset Mute}To insert a space.
{Stop}To delete a digit.
KeypadCharacters
FL421-PNQX3022ZA-OI-en.book  Page 23  Thursday, July 29, 2010  9:35 AM 
						

							2. Preparation
24
For assistance, please visit http://www.panasonic.com/help
2.7 Your fax number
1Press {Menu}.
SYSTEM SETUP
PRESS [()]
2Press {#}, then {0}{3}.
YOUR FAX NO.
PRESS SET
3Press {Set}.
LThe cursor (|) will appear on the display.
NO.=|
4Enter your fax number, up to 20 digits.
Example:NO.=1234567|
LTo enter a “+”, press {*}.
LTo enter a space, press {#}.
LTo enter a hyphen, press {Flash}.
5Press {Set}.
SETUP ITEM [ ]
6Press {Menu} to exit.
Note:
LYour fax number will be printed on the top of each 
page sent from your unit.
To correct a mistake
1.Press {} to move the cursor to the incorrect 
number.
2.Press {Stop}.
LTo erase all numbers, press and hold {Stop}.
3.Enter the correct number.
{}
{Stop} {Menu}
{Flash}
{Set}
FL421-PNQX3022ZA-OI-en.book  Page 24  Thursday, July 29, 2010  9:35 AM 
						

							3. Telephone
25
3 Telephone Automatic Dialing
3.1 Storing names and telephone 
numbers into the phonebook
The phonebook allows you to make calls without having 
to dial manually. You can store 100 names and 
telephone numbers to the phonebook.
LYou can also send faxes using the phonebook (page 
32).
1Press {Menu} repeatedly to display “PHONEBOOK 
SET”.
2Press {>}.
LThe display shows the number of available items 
in the phonebook briefly.
3Enter the name, up to 16 characters (see page 22 for 
instructions).
4Press {Set}.
5Enter the telephone number, up to 24 digits.
6Press {Set}.
LTo program other items, repeat steps 3 to 6.
7Press {Menu} to exit.
Note:
LYou can confirm the stored items by printing the 
telephone number list (page 64).
To correct a mistake
1.Press {} to move the cursor to the incorrect 
character/number.
2.Press {Stop}.
LTo erase all characters/numbers, press and hold 
{Stop}.
3.Enter the correct character/number.
3.2 Making a phone call using the 
phonebook
Before using this feature, store the desired names and 
telephone numbers in the phonebook (page 25).
1Press {>}.
LConfirm that there are no documents in the 
document entrance.
2Press {A} or {B} repeatedly to display the desired 
item.
3Lift the handset or press {Monitor}.
LThe unit will start dialing automatically.
To search for a name by initial
Example: “LISA”
1.Press {>}.
LConfirm that there are no documents in the 
document entrance.
2.Press {A} or {B} to enter the phonebook.
3.Press {5} repeatedly to display any name with the 
initial “L” (see the character table, page 22).
LTo search for symbols, press {1}.
4.Press {B} repeatedly to display “LISA”.
LTo stop the search, press {Stop}.
LTo dial the displayed party, lift the handset or 
press {Monitor}.
3.3 Editing a stored item
1Press {>}.
LConfirm that there are no documents in the 
document entrance.
2Press {A} or {B} repeatedly to display the desired 
item.
3Press {Menu}.
4Press {*}.
LIf you do not need to edit the name, skip to step 
6.
5Edit the name. For further details, see the storing 
procedure on page 25.
6Press {Set}.
LIf you do not need to edit the telephone number, 
skip to step 8.
7Edit the telephone number. For further details, see 
the storing procedure on page 25.
8Press {Set}.
LTo edit other items, repeat steps 2 to 8.
9Press {Stop} to exit.
{}
{Stop} {Menu}
{Set}
FL421-PNQX3022ZA-OI-en.book  Page 25  Thursday, July 29, 2010  9:35 AM 
						

							3. Telephone
26
3.4 Erasing a stored item
3.4.1 Erasing a specific item
1
Press {>}.
LConfirm that there are no documents in the 
document entrance.
2Press {A} or {B} repeatedly to display the desired 
item.
3Press {Menu}.
4Press {#}.
LTo cancel erasing, press {Stop}.
5Press {Set}.
LTo erase other items, repeat steps 2 to 5.
6Press {Stop} to exit.
3.4.2 Erasing all items
1
Press {>}.
LConfirm that there are no documents in the 
document entrance.
2Press {Menu}.
3Press {A} or {B} repeatedly to select “YES”.
4Press {Set}.
LTo cancel erasing, press {Stop}.
5Press {Set}.
3.5 One-touch dial feature
For rapid access to frequently dialed numbers, the unit 
provides the one-touch dial feature.
3.5.1 Storing one-touch dial items
LStation 1 to 3 can be used alternatively as broadcast 
keys (page 32).
LYou can also send faxes using the one-touch dial 
feature (page 32).
1Press {Menu} repeatedly to display “PHONEBOOK 
SET”.
2Select the desired station key.
For station 1–3:
Press one of the station keys, press {A} or {B} 
repeatedly to select “DIAL MODE”, then press 
{Set}.
For stations 4–5:
Press one of the station keys.
For stations 6–10:
Press {Lower}, then press one of the station keys.
3Enter the name, up to 16 characters (see page 22 for 
instructions).
4Press {Set}.
5Enter the telephone number, up to 24 digits.
6Press {Set}.
LTo program other items, repeat steps 2 to 6.
7Press {Stop} to exit.
Note:
LYou can confirm the stored items by printing the 
telephone number list (page 64).
To correct a mistake
1.Press {} to move the cursor to the incorrect 
character/number.
2.Press {Stop}.
LTo erase all characters/numbers, press and hold 
{Stop}.
3.Enter the correct character/number.
3.5.2 Making phone calls using the one-
touch dial
Before using this feature, store the desired names and 
telephone numbers for the one-touch dial feature.
1Lift the handset or press {Monitor}.
2Select the desired station key.
For stations 1–5:
Press the desired station key.
For stations 6–10:
Press {Lower}, then press the desired station key.
LThe unit will start dialing automatically.
3.5.3 Editing a stored item
1
Press {>}.
LConfirm that there are no documents in the 
document entrance.
2Press {A} or {B} repeatedly to display the desired 
item.
3Press {Menu}.
{}{A}{B}
{Monitor}{Stop} {Menu}
{Set}
Station keys
{Lower}
FL421-PNQX3022ZA-OI-en.book  Page 26  Thursday, July 29, 2010  9:35 AM 
						

							3. Telephone
27
4Press {*}.
LIf you do not need to edit the name, skip to step 
6.
5Edit the name. For further details, see the storing 
procedure on page 26.
6Press {Set}.
LIf you do not need to edit the telephone number, 
skip to step 8.
7Edit the telephone number. For further details, see 
the storing procedure on page 26.
8Press {Set}.
LTo edit other items, repeat steps 2 to 8.
9Press {Stop} to exit.
3.5.4 Erasing a stored item
1
Press {>}.
LConfirm that there are no documents in the 
document entrance.
2Press {A} or {B} repeatedly to display the desired 
item.
3Press {Menu}.
4Press {#}.
LTo cancel erasing, press {Stop}.
5Press {Set}.
LTo erase other items, repeat steps 2 to 5.
6Press {Stop} to exit.
Caller ID
3.6 Caller ID service
This unit is compatible with the Caller ID service 
offered by your local telephone company. To use this 
unit’s Caller ID features, you must subscribe to 
Caller ID service.
Make sure the following ring setting is set to 2 or 
more rings beforehand.
– FAX ring setting (feature #06 on page 42)
3.6.1 How Caller ID is displayed
The calling party’s name or telephone number will be 
displayed after the 1st ring. You then have the option of 
whether or not to answer the call.
The unit will automatically store caller information 
(name, telephone number and date and time of the call) 
from the 30 most recent calls. Caller information is 
stored by the most recent to the oldest call. When the 
31st call is received, the oldest call is deleted.
Caller information can be viewed on the display one item 
at a time (page 28) or confirmed by printing the Caller ID 
list (page 64).
LCaller information can be displayed up to 16 
characters for the caller’s name and 22 digits for the 
telephone number.
LWhen caller information is received and it matches a 
telephone number stored in the unit’s one-touch dial 
or phonebook, the stored name will be displayed.
LIf the unit is connected to a PBX (Private Branch 
Exchange) system, caller information may not be 
received properly. Consult your PBX supplier.
LIf the unit cannot receive caller information, the 
following will be displayed:
–“OUT OF AREA”: The caller dialed from an area 
which does not provide Caller ID service.
–“PRIVATE CALLER”: The caller requested not to 
send caller information.
–“LONG DISTANCE”: The caller made a long 
distance call.
To confirm caller information by printing the Caller 
ID list
– To print manually, see page 64.
– To print automatically after every 30 new calls, 
activate feature #26 (page 43).
FL421-PNQX3022ZA-OI-en.book  Page 27  Thursday, July 29, 2010  9:35 AM 
						

							3. Telephone
28
3.7 Viewing and calling back 
using caller information
You can easily view caller information and call back.
The display will show the number of new calls in standby 
mode.
Example:10 NEW CALLS
10:59AM
1Press {Caller ID}.
LThe display will show the number of new calls.
2Press {A} to search from the recently received caller 
information.
LIf you press {B}, the display order will be 
reversed.
LTo stop viewing, press {Stop}.
3Lift the handset or press {Monitor} to start dialing.
LThe unit will start dialing automatically.
LTo send a fax, insert the document FACE DOWN 
and press {Start}.
To change the way caller information is displayed
Press {Caller ID} repeatedly after the caller information 
is displayed.
Example:SAM LEE
11:20AM Jul. 20,
b
1-134-567-8901
11:20AM Jul. 20,
LA Q on the display means the item has already been 
viewed or answered.
Display while viewing
LWhen the unit could not receive a name, the display 
will show “NO NAME RCVD”.
LWhen no calls have been received, the display will 
show “NO CALLER DATA”.
To edit a telephone number before calling 
back/storing
While displaying a desired caller information, press {*} 
repeatedly. Each time you press {*}, the telephone 
number will be changed as follows:
A 1 – Area code – Local telephone number (“1” 
added)
*1
B Local telephone number only (area code omitted)
C Area code – Local telephone number*1
D 1 – Local telephone number (“1” added and area code 
omitted)
*1 If the received caller information does not include an 
area code, this pattern is not available.
LTo store the number in one-touch dial or phonebook, 
follow from step 3 of the storing procedure on page 
29.
3.8 Erasing caller information
3.8.1 Erasing all caller information
1
Press {Menu} repeatedly to display “CALLER 
SETUP”.
2Press {Set}.
L“CALL LIST ERASE” will be displayed.
3Press {Set}.
LTo cancel erasing, press {Stop}, then {Menu}.
4Press {Set}.
5Press {Stop} to exit.
3.8.2 Erasing specific caller information
1
Press {Caller ID}.
2Press {A} or {B} repeatedly to display the desired 
item.
3Press {
						

							3. Telephone
29
3.9 Storing caller information into 
the phonebook / one-touch dial
3.9.1 Into the phonebook
1
Press {Caller ID}.
2Press {A} or {B} repeatedly to display the desired 
item.
3Press {Menu}.
4Press {>}.
LIf you do not need to edit the name, skip to step 
6.
5If a name is required, enter up to 16 characters for 
the name (page 22).
6Press {Set}.
LIf the number requires editing, see page 28.
7Press {Set}.
Note:
LTo edit a name, see page 25.
LIf caller information does not include the caller’s 
name, enter the name manually. See the instructions 
on page 25.
3.9.2 Into the one-touch dial
1
Press {Caller ID}.
2Press {A} or {B} repeatedly to display the desired 
item.
3Press {Menu}.
4Select a station key.
For station 1–3:
Press the desired station key, press {A} or {B} 
repeatedly to select “DIAL MODE”, then press 
{Set}.
For stations 4–5:
Press the desired station key.
For stations 6–10:
Press {Lower}, then press the desired station key.
LIf you do not need to edit the name, skip to step 
6.
5If a name is required, enter up to 16 characters for 
the name (page 22).
6Press {Set}.
LIf the number requires editing, see page 28.
7Press {Set}.
Note:
LTo edit a name, see page 26.
LIf caller information does not include the caller’s 
name, enter the name manually. See the instructions 
on page 26.
LIf you assign an item to a station key which already 
contains an item, the previous item will be replaced.
LStation 1 to 3 can be used alternatively as broadcast 
keys (page 32).
{>}{A}{B}{Menu}
{Caller ID}
{Set}
{A}{B}{Menu}
{Caller ID}
{Set}
Station keys
{Lower}
FL421-PNQX3022ZA-OI-en.book  Page 29  Thursday, July 29, 2010  9:35 AM 
						

							4. Fax
30
4Fax Sending Faxes
4.1 Sending a fax manually
1Adjust the width of the document guides (1) to fit 
the actual size of the document.
2Insert the document (up to 15 pages) FACE DOWN 
until the unit grasps the document and a single beep 
is heard.
LIf the document guides are not adjusted to fit the 
document, re-adjust them.
3If necessary, press {A} or {B} repeatedly to select 
the desired resolution.
4Press {Monitor}.
5Dial the fax number.
6When a fax tone is heard:
Press {Start}.
When the other party answers your call:
Lift the handset and ask them to press their start 
button. When the fax tone is heard, press {Start}.
Note:
LAfter pressing {Start}, you can replace the handset.
To stop sending
Press {Stop}.
To select the resolution
Select the desired resolution according to the type of 
document.
–“STANDARD”: For printed or typewritten documents 
with normal-sized characters.
–“FINE”: For documents with small print.
–“SUPER FINE”: For documents with very small print. 
This setting is effective only when the other party has 
a compatible fax machines.–“PHOTO”: For documents containing photographs, 
shaded drawings, etc.
–“MIXED” (Photo with text): For documents 
containing photographs and text.
LUsing the “FINE”, “SUPER FINE”, “PHOTO” and 
“MIXED” settings will increase transmission time.
LIf the resolution setting is changed during feeding, it 
will be effective from the next page.
To redial the last number
1.Press {Redial/Pause}.
2.Press {Start}.
LIf the line is busy or if there is no answer, the unit will 
automatically redial the number 1 time.
LTo cancel redialing, press {Stop}, then press {Set}.
To send more than 15 pages at a time
Insert the first 15 pages of the document. Add the other 
pages (up to 15 at a time) on top of the previously 
inserted pages while the last page is being fed into the 
unit.
To predial a fax number
You can dial the fax number first before inserting the 
document. This is convenient if you need to refer to the 
document for the other party’s fax number.
1.Enter the fax number.
2.Insert the document.
3.Press {Start}.
Sending from memory (Quick scan feature)
You can scan the document into memory before 
sending.
1.Insert the document.
2.Press {Quick Scan}.
3.Enter the fax number.
4.Press {Start}.
Reserving the fax transmission (Dual Access)
You can reserve the fax transmission even when the unit 
is just receiving a fax or sending a fax from memory.
– Up to 3 reservations when sending
– Up to 4 reservations when receiving
1.Insert the document during fax reception or fax 
memory transmission.
2.Enter the fax number using the dial keypad, one-
touch dial or phonebook.
3.Press {Start}.
LThe document will be fed into the unit and scanned 
into memory. The unit will then send the data. If the 
document exceeds the memory capacity, the 
reservation for that document will be canceled. You 
must send the entire document manually.
{Set}{A}{B}
{Start}{Quick Scan}
{Stop}
{Redial/Pause}
1
{Monitor}
FL421-PNQX3022ZA-OI-en.book  Page 30  Thursday, July 29, 2010  9:35 AM