Panasonic Kx Fl421 Operating Instruction Manual

							1. Introduction and Installation
11
For assistance, please visit http://www.panasonic.com/help
Finding the Controls
1.3 Description of buttons
A{Auto Answer}
LTo turn the auto answer setting ON/OFF (page 
34).
B{Broadcast}
LTo send a document to multiple parties (page 32, 
33).
C{Redial/Pause}
LTo redial the last number dialed. If the line is busy 
when you send a fax, the unit will automatically 
redial the number 1 time.
LTo insert a pause during dialing.
D{Junk Fax Prohibitor}
LTo use junk fax prohibitor (page 36).
E{Caller ID}
LTo view caller information (page 28).
LTo change the display of the caller information 
(page 28).
F{Menu}
LTo initiate or exit programming.
G{Quick Scan}
LTo store a scanned document into memory, and 
then send it (page 30).
H{Help}
LTo print helpful information for quick reference 
(page 20).
I{Stop}
LTo stop an operation or programming session.
LTo delete a character from names and telephone 
numbers (page 23).
LTo return to a previous step during operation.
J{Copy}
LTo copy a document (page 39).
KStation keys
LTo use the one-touch dial feature (page 26, 32).
L{Lower}
LTo select stations 6–10 for the one-touch dial 
feature (page 26, 32).
M{Manual Broad}
LTo send a document to multiple parties manually 
(page 32, 33).
N{To n e}
LTo change from pulse to tone temporarily during 
dialing when your line has rotary pulse service.
O{Flash}
LTo access special telephone services or for 
transferring extension calls.
P{Monitor}
LTo initiate dialing.
When you press {Monitor} during receiving a 
call, you will be able to hear the other party, but 
the other party will not be able to hear you.
Q{Handset Mute}
LTo mute your voice to the other party during a 
conversation. Press again to resume the 
conversation.
RNavigator key {A} {B} {^} {V} {} {Vo l u m e} 
{Phonebook}
LTo adjust volume (page 21).
LTo search for a stored item (page 25, 32).
LTo access the phonebook (page 25).
S{Set}
LTo store a setting during programming.
T{Fax}{Start}
LTo start sending or receiving a fax.
KLMN OPQRS T ADC EFGHIJ B
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							1. Introduction and Installation
12
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1.4 Overview
*1 The paper stacker and document stacker may not be 
shown in all illustrations. 1 Handset
2 Speaker
3 Document guides
4 Paper tray
5 Recording paper entrance
6 Tension plate
7 Document stacker
*1
8 Paper stacker*1
9 Recording paper exit
j Document exit
k Front cover
l Document entrance
1
78 93456
k jl2
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							1. Introduction and Installation
13
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Installation
1.5 Toner cartridge and drum unit
The supplied toner cartridge is a starter toner cartridge.
LTo replace the toner cartridge and the drum unit, see 
page 54.
Caution:
LRead the following instructions before you begin 
installation. After you have read them, open the 
drum unit protection bag. The drum unit contains 
a photosensitive drum. Exposing it to light may 
damage the drum. Once you have opened the 
protection bag:
– Do not expose the drum unit to light for more 
than 5 minutes.
– Do not touch or scratch the black drum 
surface.
– Do not place the drum unit near dust or dirt, 
or in a high humidity area.
– Do not expose the drum unit to direct 
sunlight.
LDo not leave the toner cartridge out of the 
protection bag for a long time. It will decrease the 
toner life.
1Before opening the protection bag of the new toner 
cartridge, shake it vertically more than 5 times.
2Remove the toner cartridge and drum unit from the 
protection bags. Peel off the seal (1) from the toner 
cartridge.
LDo not touch or scratch the black drum surface 
(2).
3Place the toner cartridge (1) into the drum unit (2) 
ver tically.
4Press down the toner cartridge firmly (1). Keep 
pressing while turning the lever on each side of the 
toner cartridge towards you (2).
5Make sure that the triangles (1) match, to install the 
toner cartridge correctly.
1
2
1
2
1
1
2 2
1
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							1. Introduction and Installation
14
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6Lift open the front cover (1), holding the dotted area 
(2) on the right side.
LIf the lower glass (3) is dirty, clean it with a soft 
and dry cloth.
7Install the drum and toner unit (1) by holding the 
tabs.
LDo not touch the transfer roller (2).LMake sure that the triangles (3) match to install 
the drum and toner unit correctly.
8Close the front cover (1) by pushing down on both 
sides, until locked.
Toner save feature
If you want to reduce toner consumption, set the toner 
save setting to ON (feature #79 on page 45). The toner 
cartridge will last approximately 40 % longer. This 
feature may lower the print quality.
12
3
1
2
3
1
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							1. Introduction and Installation
15
For assistance, please visit http://www.panasonic.com/help
1.6 Paper tray
Insert the paper tray (1) into the slot (2) on the back of 
the unit.
Note:
LDo not place the unit in an area where the paper tray 
may be obstructed (i.e., by a wall, etc.).
LKeep this surface (3) away from walls etc. more 
than 50 mm (1 
15/16) to let the unit cool down.
1.7 Paper stacker
Line up the slots (1) in the paper stacker with the pegs 
(2) on the bottom of the unit, then insert the two tabs of 
the paper stacker into the slots on the unit (3).
Note:
LDo not place the unit in an area where the paper 
stacker may be easily bumped into.
LDocument and recording paper will be ejected from 
the front of the unit. Do not place anything in front of 
the unit.
LThe paper stacker can hold up to approximately 30 
sheets of printed paper. Remove the printed paper 
before the paper stacker becomes full.
1
2
3
3
2
1
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							1. Introduction and Installation
16
For assistance, please visit http://www.panasonic.com/help
1.8 Document stacker
Insert the document stacker (1) into the slots (2).
Note:
LMake sure the document stacker is inserted 
completely, or the document may jam.
1.9 Handset cord
Connect the handset cord (1).
LThe jack on the longer, uncoiled end (2) of the 
handset cord should be connected to the 
handset.
2
1
1
2
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							1. Introduction and Installation
17
For assistance, please visit http://www.panasonic.com/help
1.10 Recording paper
The unit can hold:
– Up to 250 sheets of 60 g/m2 to 75 g/m2 (16 lb to 20 
lb) paper.
– Up to 230 sheets of 80 g/m
2 (21 lb) paper.
– Up to 200 sheets of 90 g/m2 (24 lb) paper.
Note for recording paper:
LWe recommend that you test paper (especially 
special sizes and types of paper) on the unit before 
purchasing large quantities.
LDo not use the following types of paper:
– Paper with a cotton and/or fiber content that is 
over 20 %, such as letterhead paper or paper 
used for resumes
– Extremely smooth or shiny paper, or paper that is 
highly textured
– Coated, damaged or wrinkled paper
– Paper with foreign objects attached, such as tabs 
or staples
– Paper which has dust, lint or oil stains
– Paper that will melt, vaporize, discolor, scorch or 
emit dangerous fumes near 200°C (392°F), 
such as vellum paper. These materials may 
transfer onto the fusing roller and cause damage.
– Moist paper
– Inkjet paper
LSome paper is designed to be printed on only one 
side. Try printing on the other side of the paper if you 
are not happy with the print quality, or if misfeeding 
occurs.
LFor proper paper feeding and best print quality, we 
recommend using long-grained paper.
LDo not use paper of different types or thickness at the 
same time. This may cause paper jams.
LAvoid double-sided printing.
LDo not use paper printed from this unit for double-
sided printing with other copiers or printers. This may 
cause paper jams.
LTo avoid curling, do not open paper packs until you 
are ready to use the paper. Store unused paper in 
the original packaging, in a cool and dry location.
LFor customers who live in high humidity areas: 
Please be sure to store paper in an air-conditioned 
room at all times. If you print using moist paper, it 
may cause paper jam.
1Before inserting a stack of paper, fan the paper to 
prevent paper jams.
2Pull the tension plate forward (1).
3Insert the paper, print-side down (1).
LThe paper should not be over the tab (2).
LIf the paper is not inserted correctly, re-adjust the 
paper, or the paper may jam.
Correct Incorrect
1
1
2
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							1. Introduction and Installation
18
For assistance, please visit http://www.panasonic.com/help
4Push the tension plate back (1).
To use A4-size paper
Insert the tabs on the A4 paper guides (1) into the slots.
L“L” is shown on the A4 paper guide for the left side.
“R” is shown on the A4 paper guide for the right side.
Note:
LWhen you use letter or legal paper, you do not 
need to install the A4 paper guides.
LChange the recording paper size to “A4” (feature 
#16 on page 42).
1
1
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							2. Preparation
19
For assistance, please visit http://www.panasonic.com/help
2 Preparation 2For assistance, please visit http://www.panasonic.com/help
Connections and Setup
2.1 Connections
Caution:
LWhen you operate this product, the power outlet 
should be near the product and easily 
accessible.
Note:
LIf any other device is connected to the same 
telephone line, this unit may disturb the network 
condition of the device.
Using surge protectors
LThe warranty does not cover damage due to power 
line surges or lightning. For additional protection, we 
recommend using a surge protector (5).
If the unit shares a single telephone line with a DSL 
service
LFax transmission/reception may be disturbed, noise 
interference may be heard during telephone 
conversations, or Caller ID (page 27) may not 
function properly. Please attach a DSL filter (6) to 
the telephone line cord of the unit to prevent this. A DSL filter may be provided by your DSL service 
provider.
1Telephone line cord
LConnect to a single telephone line jack (RJ11C).
2Power cord
LConnect to the power outlet (120 V, 60 Hz).
3[EXT] jack
LYou can connect an answering machine (page 
35) or a telephone. Remove the stopper if 
attached.
4Answering machine (not supplied)
1
23
4
5
6
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							2. Preparation
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For assistance, please visit http://www.panasonic.com/help
2.2 Dialing mode
If you cannot dial (page 25, 30), change this setting 
depending on your telephone line service.
1Press {Menu}.
SYSTEM SETUP
PRESS [()]
2Press {#}, then {1}{3}.
DIALING MODE
=TONE [±]
3Press {1} or {2} to select the desired setting.
{1} “PULSE”: For rotary pulse dial service.
{2} “TONE” (default): For tone dial service.
4Press {Set}.
5Press {Menu} to exit.
Help
2.3 Help function
The unit contains helpful information which can be 
printed for quick reference.
–“BASIC SETTINGS”:
How to set the date, time, your logo and fax number.
–“FEATURE LIST”:
How to program the features.
–“PHONEBOOK”:
How to store names and numbers in the phonebook 
and how to dial them.
–“FAX SND/RCV”:
Help with problems to send/receive faxes.
–“COPIER”:
How to use the copier function.
–“Q and A”:
Frequently asked questions and answers.
–“ERRORS”:
Explanation of error messages shown on the display.
–“REPORTS”:
List of available reports.
–“CALLER ID”:
How to use the Caller ID features.
1Press {Help}.
2Press {} repeatedly to display the desired 
item.
3Press {Set}.
LThe selected item will be printed.
Vo l u m e
{Set}{Menu}
{Set}
{}
{Help}
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