Panasonic Kx Fhd351 Operating Instruction Manual

							Sending Faxes
41
Sending a fax using one-touch dial and navigator 
directory 
Before using this feature, program the desired names and telephone numbers into one-touch dial and 
navigator directory (page 28, 29).
1Adjust the width of the document guides to 
the size of the document.
2Insert the document (up to 10 pages) FACE 
DOWN until a single beep is heard and the 
unit grasps the document.
STANDARD
PRESS NAVI.[+ -]
3If necessary, press {+} or {-} repeatedly 
to select the desired resolution (page 38).
4Enter the fax number.
Using stations 1–5:
Press the desired station key.
Using stations 6–10: 
Press {LOWER}, then press the desired 
station key.
Using navigator directory:
Press {}, then press {+} or {-} 
to display the desired entry and press 
{SET}.
LIf the desired name has not been stored 
in navigator directory, press {STOP} 
and dial the number manually.
Fax auto redial 
If the line is busy or if there is no answer, the unit 
will automatically redial the number up to 2 
times.
LThis feature is also available for delayed 
transmission (feature #25 on page 71).
LDuring redial, the following will be displayed.
WAITING REDIAL
LTo cancel redialing, press {STOP}.
If your unit does not send a fax
LConfirm the stored telephone number on the 
display and check that the number dialed is 
answered by the other party’s machine.
LThe connecting tone will be heard during 
dialing to tell you the status of the other 
party’s machine (feature #76 on page 74).
{SET} {}{+}{-}
Station keys
Document guides
{STOP}
{LOWER}
FACE DOWN 
						

							Sending Faxes
42
Broadcast transmission 
This feature is useful for sending the same document to more than one party (up to 20 entries). First 
program the entries, then see page 45 for transmission.
LThe broadcast function utilizes station 1. The one-touch dial function will be canceled.
LThe broadcast key can accept one-touch dial and navigator entries.
Programming entries into the 
broadcast memory
1Press {MENU} repeatedly until the 
following is displayed.
DIRECTORY SET
PRESS STATION OR
b
DIRECTORY SET
PRESS NAVI.
2Press {BROADCAST}.
STATION 1
DIAL MODE [±]
3Press {+} or {-} until the following is 
displayed.
STATION 1
BROADCAST [±]
4Press {SET}.
DIR= [00]
NAVI.[+ -] & SET
5Program entries.
Using stations 2–5:
Press the desired station key.
Example:DIR=ANN [01]
STORE:PRESS SET
Using stations 6–10:
Press {LOWER}, then press the desired 
station key.
Using navigator directory:
Press {+} or {-} until the desired entry is 
displayed and press {SET}.
6Press {SET} after programming all of the 
desired entries.
REGISTERED
u
DIRECTORY SET
PRESS STATION OR
b
DIRECTORY SET
PRESS NAVI.
7Press {STOP} to exit the program.
Note:
LIf you program the wrong entry, press 
{STOP} after step 5 to erase the entry.
LConfirm the stored entries by printing a 
broadcast programming list (page 90).
{SET}
{STOP}
{+}{-}
{LOWER}
{MENU}{BROADCAST}
Station keys 
						

							Sending Faxes
43
Adding a new entry into the 
broadcast memory
1Press {>}.
LConfirm that there are no documents in 
the document entrance.
DIRECTORY [+ -]
)
2Press {+} or {-} until the following is 
displayed.

EDIT:PRESS MENU
3Press {MENU}.
BROADCAST
ADD=@ DELETE=#
4Press {*}.
5Press {+} or {-} until the desired entry 
you want to add is displayed.
LNavigator:
Example:MARY
15843724123
LStation 2:
Example:PETER 
19265532168
6Press {SET}.
REGISTERED
u
Example:NIKKI
13852179365
LTo add other entries, repeat steps 5 and 
6 (up to 20 entries).
7Press {STOP} to exit the program.
{SET}{>}{+}{-}
{MENU}
{STOP} 
						

							Sending Faxes
44
Erasing a stored entry in the 
broadcast memory
1Press {>}.
LConfirm that there are no documents in 
the document entrance.
DIRECTORY [+ -]
)
2Press {+} or {-} until the following is 
displayed.

EDIT:PRESS MENU
3Press {MENU}.
BROADCAST
ADD=@ DELETE=#
4Press {#}.
5Press {+} or {-} until the desired entry 
you want to erase is displayed.
LNavigator:
Example:DICK
13281432968
LStation 2:
Example:PETER 
19265532168
LTo cancel erasing, press {STOP}.
6Press {SET}.
DELETE OK?
YES:SET/NO:STOP
7Press {SET}.
DELETED
u
Example:BOB
0123456
LTo erase other entries, repeat steps 5 to 
7.
8Press {STOP} to exit the program.
{SET}{>}{+}{-}
{MENU}
{STOP} 
						

							Sending Faxes
45
Sending the same document 
to pre-programmed parties 
1Insert the document FACE DOWN.
LIf necessary, press {+} or {-} 
repeatedly to select the desired 
resolution (page 38).
2Press {BROADCAST}.
LYou can also use the navigator key.
Press {}, then press {+} or 
{-} until the following is displayed, and 
press {SET}.

SEND:PRESS SET
LThe document will be fed into the unit 
and scanned into memory. The unit will 
then transmit the data to each entry, 
calling each number sequentially.
LAfter transmission, the stored document 
will be erased automatically, and the 
unit will automatically print a broadcast 
sending report. 
Note:
LIf you select “FINE”, “SUPER FINE” or 
“PHOTO” resolution, the number of pages 
that the unit can transmit will decrease.
LIf the document exceeds the memory 
capacity, sending will be canceled.
LIf one of the entries is busy or does not 
answer, it will be skipped. All skipped entries 
will be redialed up to 2 times after all of the 
other entries have been called.
To send the same document to more than 
one party only once
You can also select the parties for each 
transmission.
1.Insert the document.
2.Press {>}.
3.Press {+} or {-} until the following is 
displayed.

PRESS SET
4.Press {SET} to start programming the 
entries you want to transmit to.
DIR= [00]
NAVI.[+ -] & SET
5.Press {+} or {-} until the desired entry you 
want to transmit to is displayed.
Example:BILL
6543210
6.Press {SET}.
Example:DIR=BILL [01]
SEND:PRESS SET
LTo program other entries, repeat steps 5 
and 6 (up to 20 entries).
7.Press {SET} to start transmission to the 
programmed entries.
To cancel the broadcast setting
1.Press {STOP} while the unit displays the 
following.
BROADCASTING
LThe display will show the following.
SEND CANCELED?
YES:SET/NO:STOP
2.Press {SET}.
{BROADCAST}
{}{+}{-}
{STOP}
{SET}
FACE DOWN 
						

							Receiving Faxes
46
Receiving Faxes 
Receiving a fax manually
Activating TEL mode
Set the fax machine to TEL mode by pressing 
{AUTO ANSWER} until the following is 
displayed.
How to receive calls
1When the unit rings, press {DIGITAL SP-
PHONE} or lift the handset to answer the 
call.
2When document reception is required, a fax 
calling tone (slow beep) is heard, or no 
sound is heard, press {FA X / S TA R T}.
CONNECTING.....
3Replace the handset.
LThe unit will start fax reception.
Note:
LIf you do not answer the call within 10 rings, 
the unit will temporarily activate the 
answering device. The greeting message will 
then be played and the other party can then 
send a fax.
To stop receiving
Press {STOP}.
Extension telephone
If you use the fax machine with an extension 
telephone, you can receive fax documents using 
the extension telephone. You do not have to 
press {FA X / S TA R T} on the fax machine.
Important:
LUse a touch tone telephone as the 
extension telephone and enter the fax 
activation code firmly.
1.When the extension telephone rings, lift the 
handset of the extension telephone.
2.When document reception is required, a fax 
calling tone (slow beep) is heard, or no sound 
is heard, press {*}{#}{9} (pre-selected fax 
activation code) firmly.
3.Replace the handset.
LThe fax machine will start reception.
Note:
LYou can change the fax activation code in 
feature #41 (page 72).
{FAX/START}
{STOP}
{AUTO ANSWER}
{DIGITAL SP-PHONE}
ON  
OFF
TEL MODE 
						

							Receiving Faxes
47
Receiving a fax automatically 
Activating FAX ONLY mode
1Set feature #77 to “FA X  O N LY” (page 74).
2Press {AUTO ANSWER} until the following 
is displayed.
LThe display will show the number of 
rings before the unit answers a call in 
FAX ONLY mode.
3Press {+} or {-} to change the ring 
setting to 2 and press {SET}.
How to receive calls
Just leave it. When receiving calls, the unit will 
automatically answer all calls and only receive 
fax documents.
{SET} {AUTO ANSWER}
{+}{-}
ON
OFF
FAX ONLY MODE
3 RINGS 
						

							Receiving Faxes
48
Activating TAD/FAX mode
1Set feature #77 to “TA D / FA X” (page 74).
2Press {AUTO ANSWER} until the following 
is displayed.
LThe unit will play the pre-recorded 
greeting message.
LThe display will show the number of 
rings before the unit answers a call in 
TAD/FAX mode.
3If you wish to change the ring setting, press 
{+} or {-} until the desired setting is 
displayed, and press {SET}.
LYou can adjust the speaker volume after 
changing the ring setting. Press {+} or 
{-} while listening to the greeting 
message.
LThe remaining time for recording 
incoming messages will be displayed.
Example:TIME = 10m13sNote:
LThe incoming message recording time can 
be changed (feature #10 on page 70).
LWhen the remaining time is low, erase 
unnecessary messages (page 58).
LWhile an incoming call is being recorded, you 
can monitor it through the speaker. If this 
feature is not required, set feature #67 to off 
(page 73).
How to receive calls
When receiving calls, the unit works as a fax 
and/or answering device.
LIf the call is a phone call, the answering 
machine will record voice message 
automatically.
LIf a fax calling tone is detected, the fax 
machine will receive a fax automatically.
Ring setting in TAD/FAX mode
You can choose from 1, 2, 3, 4, “TOLL SAVER” 
and “RINGER OFF”. This setting can be 
changed by feature #06 on page 70.
–“TOLL SAVER”: When you call the unit from 
a remote location, the number of rings will tell 
you if there are any new voice messages. If 
the unit answers on the 2nd ring, there is at 
least one new recorded message. If the unit 
answers on the 4th ring, there are no new 
recorded messages. To save the toll charges 
for the call, hang up immediately when you 
hear the 3rd ring. The 3rd ring indicates that 
there are no new recorded messages.
–“RINGER OFF”: The unit will answer without 
ringing.
LIf you subscribe to a Caller ID service, set to 
2 or more rings.
{SET} {AUTO ANSWER}
{+}{-}
ON  
OFF
TAD/FAX MODE
2 RINGS 
						

							Distinctive Ring
49
Distinctive Ring
Using two or more phone numbers in a single 
telephone line 
The Distinctive Ring service is a service offered by your local telephone company. This service provides 
several telephone numbers for a single telephone line, and the ring pattern differs according to which 
telephone number the call was addressed to. Originally, this service was designed for the purpose of 
allowing different ring patterns to distinguish which number the call was addressed to.
This unit distinguishes the different ring patterns. If the ring pattern is one which assigned for a fax, the 
fax machine will automatically start fax reception. This service is convenient if you wish to have a different 
number for fax in a single telephone line.
To use this service, you must subscribe to the Distinctive Ring service of your local telephone 
company.
Activating the Distinctive Ring 
feature 
1Press {MENU}.
SYSTEM SET UP
PRESS NAVI.[( )]
2Press {#}, then {3}{1}.
DISTINCTIVE RING
MODE=OFF [±]
3Press {+} or {-} to select “ON”.
DISTINCTIVE RING
MODE=ON [±]
4Press {SET}.
5Press {MENU}.
How to receive calls
If the incoming call is for the fax number, the fax 
machine will ring with the assigned ring pattern 
and automatically start fax reception.
If the incoming call is for the phone number;
–the fax machine will keep on ringing in TEL 
mode.
–the fax machine will record voice message in 
TAD/FAX mode.
–fax communication will be attempted in FAX 
ONLY mode.
{SET}{+}{-}
{MENU} 
						

							Distinctive Ring
50
If you use three or more phone 
numbers 
You may wish to use three or more phone 
numbers for a single telephone line to distinguish 
which number the call was addressed to. A 
different ring pattern must be assigned for each 
number.
Example: Using three phone numbers
To use one phone number for fax, program the 
ring pattern assigned for fax in feature #32. In the 
example, the ring pattern assigned for fax is 
triple ring, so you should program “C” (triple 
ring).
Programming the ring pattern 
assigned for fax
1Press {MENU}.
SYSTEM SET UP
PRESS NAVI.[( )]
2Press {#}, then {3}{2}.
FAX RING PATTERN
RING=B-D [±]
3Press {+} or {-} to select the ring pattern 
assigned for fax.
A: Standard ring (one long ring)
B: Double ring (two short rings)
C: Triple ring (short-long-short-rings)
D: Other triple ring (short-short-long rings)
B–D (default setting): For the ring pattern 
of B, C and D
4Press {SET}.
5Press {MENU}.
Telephone 
numberRing patternUse
012 1234 Standard 
ringPersonal
012 5678 Double ring Business
012 9876 Triple ring Fax
Ring patternSettings in 
feature #32
Standard ring (one long ring) A
Double ring (two short rings) B
Triple ring (short-long-short 
rings) C
Other triple ring (short-short-
long rings) D
1st ring 2nd ring
1st ring 2nd ring
1st ring 2nd ring
1st ring 2nd ring
{SET}{+}{-}
{MENU}