Panasonic Kx Fhd331 Plain Paper Fax Users Manual

							Caller ID
41
Erasing caller information
Erasing all caller information
1Press 



 
MENU
  repeatedly until the 
following is displayed.
CALLER SET UP
PRESS SET
2Press 



 
SET
 .
CALL LIST ERASE
PRESS SET
3Press 



 
SET
 .
ALL ERASE OK?
YES:SET/NO:STOP

To cancel erasing, press 



 
STOP
 , then 




 
MENU
 .
4Press 



 
SET
 .
ERASE COMPLETED
5Press 



 
STOP
  to exit the program.
Erasing specific caller 
information
1Press 



 
CALLER ID
 .
Example:2 NEW CALLS
PRESS NAVI.[+ -]
2Press 



 

 
  or 



 

 
  until the desired entry is 
displayed.
Example:SAM LEE
12:10AM Jul 20
3Press 



 

 
 .
DELETE OK?
YES:SET/NO:STOP

To cancel erasing, press 



 
STOP
 .
4Press 



 
SET
 .
DELETED

To erase other entries, repeat step 2 to 
4.
5Press 



 
STOP
  to exit the program.
{SET}{MENU}
{STOP}
{CALLER ID}
{STOP}
{
						

							Caller ID
42
Storing caller information into one-touch dial and 
navigator directory 
Important:

 This feature is not available in the following cases:
–The telephone number includes data other than numbers (i.e. 

  or #).
–The caller information does not include a telephone number.
1Press 



 
CALLER ID
 .
Example:2 NEW CALLS
PRESS NAVI.[+ -]
2Press 



 

 
  or 



 

 
  until the desired entry is 
displayed.
Example:SAM LEE
11:50AM Apr 14
3Press 



 
MENU
 .
Example:SAM LEE
PRESS STATION OR

SAM LEE
PRESS NAVI.
4Select the station key or navigator 
directory.
For station 1:
1.Press station 1.
STATION 1
DIAL MODE [±]
2.Press 




 
SET
 .
Example:NAME=SAM LEE
STORE:PRESS SET
3.Press 




 
SET
 .
Example:=134567For stations 2–5:
1.Press the desired station key.
2.Press 




 
SET
 .
For stations 6–10:
1.Press 




 
LOWER
 , then press the 
desired station key.
2.Press 




 
SET
 .
For navigator directory:
1.Press 




 

 
  or 



 
	
		 	
 .
Example:NAME=SAM LEE
STORE:PRESS SET
2.Press 




 
SET
 .
Example:NO.=1345678
5Press 



 
SET
 .
REGISTERED
Note:

You can confirm the stored entries in the 
telephone number list (page 80).

The unit can only store a name of up to 10 
characters long.

To edit a name and number, see page 36.

If you enter a new entry into a station key, the 
previous entry will be replaced.
{SET}
{}{+}{-}
{LOWER}
{MENU}
Station keys{CALLER ID} 
						

							Sending Faxes
43
Fax
Sending a fax manually 
1
Adjust the width of the document guides to 
the size of the document.
2Insert the document (up to 10 pages) FACE 
DOWN until a single beep is heard and the 
unit grasps the document.
STANDARD
PRESS NAVI.[+ -]
3If necessary, press 



 

 
  or 



 

 
  repeatedly 
to select the desired resolution.
4Press 



 
MONITOR
 .
TEL=
PRESS STATION OR

TEL=
PRESS NAVI. []
5Dial the fax number.
Example:TEL=5678901
6Start sending.
When a fax tone is heard:
Press 




 
FAX/START
 .
When the other party answers your call:
Lift the handset and ask them to press their 
start button. When the fax tone is heard, 
press 




 
FAX/START
 .
CONNECTING.....
STANDARD [±]
To select the resolution 
Select the desired resolution according to the 
type of document.
–“STANDARD”: For printed or typewritten 
originals with normal-sized characters.
–“FINE”: For originals with small printing.
–“SUPER FINE”: For originals with very small 
printing. This setting only works with other 
compatible fax machines.
–“PHOTO”: For originals containing 
photographs, shaded drawings, etc.

Using the “FINE”, “SUPER FINE” or 
“PHOTO” setting will increase transmission 
time.

If the resolution setting is changed during 
feeding, it will be effective from the next 
sheet.
To redial the last number 
Press 



 
REDIAL/PAUSE
 .

If the line is busy, the unit will automatically 
redial the number up to 2 times.

During redial, the following will be displayed.
WAITING REDIAL

To cancel redialing, press 



 
STOP
 .
FACE DOWN
{FAX/START} {+}{-}
{MONITOR}
{REDIAL/PAUSE}
Document guides
{STOP} 
						

							Sending Faxes
44
To transmit more than 10 pages at a time
Insert the first 10 pages of the document. Add 
the other pages (up to 10 at a time) before the 
last page feeds into the unit.
Convenient way to send a fax
You can dial the fax number first before inserting 
the document. This is convenient if the other 
party’s number is indicated on the document.
1.Enter the fax number.
2.Insert the document.
3.Press 




 
FAX/START
 .
Sending from memory (Quick scan 
feature)  
You can scan the document into memory before 
sending. To use this feature, activate feature #34 
on page 61.
1.Insert the document.
2.Enter the fax number.
3.Press 




 
FAX/START
 .

The document will be fed into the unit and 
scanned into memory. The unit will then 
transmit the data. If the document exceeds 
the memory capacity, sending will be 
canceled and this feature will be turned off 
automatically. Transmit the entire document 
manually.
To stop transmission
Press 



 
STOP
 .
Sending report for confirmation 
This report will provide you with a printed record 
of transmission results. To use this feature, 
activate feature #04 (page 60). For the 
communication message in the result column, 
see page 64.
Journal report 
The unit stores the 30 most recent fax 
communication results. To print manually, see 
page 80. To print automatically after every 30 
new fax communications, activate feature #22 
(page 61). For the communication message in 
the result column, see page 64. 
						

							Sending Faxes
45
Documents you can send 
Note:

Remove clips, staples or other similar fasteners.

Do not send the following types of documents: (Use copies for fax transmission.)
–Chemically treated paper such as carbon or carbonless duplicating paper
–Electrostatically charged paper
–Badly curled, creased or torn paper
–Paper with a coated surface
–Paper with a faint image
–Paper with printing on the opposite side that can be seen through the other side (i.e. newspaper)

Check that ink, paste or correction fluid has dried completely.

To transmit the document with a width of less than standard letter size (216 mm), we recommend 
using a copy machine to copy the original document onto letter-sized paper, then transmit the copied 
document. Minimum size Maximum size Effective scanning area Document weight

Single sheet:
45 g/m2 to 90 g/m2
(12 lb. to 24 lb.)

Multiple sheets:
60 g/m2 to 75 g/m2
(16 lb. to 20 lb.)128 mm
(5)
128 mm
(5)
600 mm
(23 
5/8) 
216 mm
(8 1/2)
Document width 216 mm (8 1/2)
208 mm (8 3/16)
 4 mm  4 mm 2 mm  2 mm
Scanned
area 
						

							Sending Faxes
46
Sending a fax using one-touch dial and navigator 
directory 
Before using this feature, program the desired names and telephone numbers into one-touch dial and 
navigator directory (page 34, 35).
1Adjust the width of the document guides to 
the size of the document.
2Insert the document (up to 10 pages) FACE 
DOWN until a single beep is heard and the 
unit grasps the document.
STANDARD
PRESS NAVI.[+ -]
3If necessary, press 



 

 
  or 



 

 
  repeatedly 
to select the desired resolution (page 43).
4Enter the fax number.
Using stations 1–5:
Press the desired station key.
Using stations 6–10: 
Press 




 
LOWER
 , then press the desired 
station key.
Using navigator directory:
Press 




 

 
  or 



 
	
		 	
 , then press 



 

 
  or 



 

 
  
to display the desired entry and press 




 
SET
 .

If the desired name has not been stored 
in navigator directory, press 




 
STOP
  
and dial the number manually.
Fax auto redial 
If the line is busy or if there is no answer, the unit 
will automatically redial the number up to 2 
times.

This feature is also available for delayed 
transmission (feature #25 on page 61).

During redial, the following will be displayed.
WAITING REDIAL

To cancel redialing, press 



 
STOP
 .
If your unit does not send a fax

Confirm the stored telephone number on the 
display and check that the number dialed is 
answered by the other party’s machine.

The connecting tone will be heard during 
dialing to tell you the status of the other 
party’s machine (feature #76 on page 63).{SET} {}{+}{-}
Station keys
Document guides
{STOP}
{LOWER}
FACE DOWN 
						

							Sending Faxes
47
Broadcast transmission 
This feature is useful for sending the same document to more than one party (up to 20 entries). First 
program the entries, then see page 50 for transmission.

The broadcast function utilizes station 1. The one-touch dial function will be canceled.

The broadcast key can accept one-touch dial and navigator entries.
Programming entries into the 
broadcast memory
1Press 



 
MENU
  repeatedly until the 
following is displayed.
DIRECTORY SET
PRESS STATION OR

DIRECTORY SET
PRESS NAVI.
2Press 



 
BROADCAST
 .
STATION 1
DIAL MODE [±]
3Press 



 

 
  or 



 

 
  until the following is 
displayed.
STATION 1
BROADCAST [±]
4Press 



 
SET
 .
DIR= [00]
NAVI.[+ -] & SET
5Program entries.
Using stations 2–5:
Press the desired station key.
Example:DIR=ANN [01]
STORE:PRESS SET
Using stations 6–10:
Press 




 
LOWER
 , then press the desired 
station key.
Using navigator directory:
Press 




 

 
  or 



 

 
  until the desired entry is 
displayed and press 




 
SET
 .
6Press 



 
SET
  after programming all of the 
desired entries.
REGISTERED

DIRECTORY SET
PRESS STATION OR

DIRECTORY SET
PRESS NAVI.
7Press 



 
STOP
  to exit the program.
Note:

If you program the wrong entry, press 




 
STOP
  after step 5 to erase the entry.

Confirm the stored entries by printing a 
broadcast programming list (page 80).
{SET}
{STOP}
{+}{-}
{LOWER}
{MENU}{BROADCAST}
Station keys 
						

							Sending Faxes
48
Adding a new entry into the 
broadcast memory
1Press 



 
	
		 	
 .

Confirm that there are no documents in 
the document entrance.
DIRECTORY [+ -]
2Press 



 

 
  or 



 

 
  until the following is 
displayed.

EDIT:PRESS MENU
3Press 



 
MENU
 .
BROADCAST
ADD= DELETE=#
4Press 



 

 
 .
5Press 



 

 
  or 



 

 
  until the desired entry 
you want to add is displayed.

Navigator:
Example:Mary
15843724123

Station 2:
Example:Peter 
19265532168
6Press 



 
SET
 .
REGISTERED

Example:Nikki
13852179365

To add other entries, repeat steps 5 and 
6 (up to 20 entries).
7Press 



 
STOP
  to exit the program.
{SET}{>}{+}{-}
{MENU}
{STOP} 
						

							Sending Faxes
49
Erasing a stored entry in the 
broadcast memory
1Press 



 
	
		 	
 .

Confirm that there are no documents in 
the document entrance.
DIRECTORY [+ -]
2Press 



 

 
  or 



 

 
  until the following is 
displayed.

EDIT:PRESS MENU
3Press 



 
MENU
 .
BROADCAST
ADD= DELETE=#
4Press 



 

 
 .
5Press 



 

 
  or 



 

 
  until the desired entry 
you want to erase is displayed.

Navigator:
Example:Dick
13281432968

To cancel erasing, press 



 
STOP
 .
6Press 



 
SET
 .
DELETE OK?
YES:SET/NO:STOP
7Press 



 
SET
 .
DELETED

Example:Bob
0123456

To erase other entries, repeat steps 5 to 
7.
8Press 



 
STOP
  to exit the program.
{SET}{>}{+}{-}
{MENU}
{STOP} 
						

							Sending Faxes
50
Sending the same document 
to pre-programmed parties 
1Insert the document FACE DOWN.

If necessary, press 



 

 
  or 



 

 
  
repeatedly to select the desired 
resolution (page 43).
2Press 



 
BROADCAST
 .

You can also use the navigator key.
Press 




 

 
  or 



 
	
		 	
 , then press 



 

 
  or 




 

 
  until the following is displayed, and 
press 




 
SET
 .

SEND:PRESS SET

The document will be fed into the unit 
and scanned into memory. The unit will 
then transmit the data to each entry, 
calling each number sequentially.

After transmission, the stored document 
will be erased automatically, and the 
unit will automatically print a broadcast 
sending report. 
Note:

If you select “FINE”, “SUPER FINE” or 
“PHOTO” resolution, the number of pages 
that the unit can transmit will decrease.

If the document exceeds the memory 
capacity, sending will be canceled.

If one of the entries is busy or does not 
answer, it will be skipped. All skipped entries 
will be redialed up to 2 times after all of the 
other entries have been called.
To send the same document to more than 
one party only once
You can also select the parties for each 
transmission.
1.Insert the document.
2.Press 




 
	
		 	
 .
3.Press 




 

 
  or 



 

 
  until the following is 
displayed.

PRESS SET
4.Press 




 
SET
  to start programming the 
entries you want to transmit to.
DIR= [00]
NAVI.[+ -] & SET
5.Press 




 

 
  or 



 

 
  until the desired entry you 
want to transmit to is displayed.
Example:Bill
6543210
6.Press 




 
SET
 .
Example:DIR=Bill [01]
SEND:PRESS SET

To program other entries, repeat steps 5 
and 6 (up to 20 entries).
7.Press 




 
SET
  to start transmission to the 
programmed entries.
To cancel the broadcast setting
1.Press 



 
STOP
  while the unit displays the 
following.
BROADCASTING

The display will show the following.
SEND CANCELED?
YES:SET/NO:STOP
2.Press 




 
SET
 .
{BROADCAST}
{}{+}{-}
{STOP}
{SET}
FACE DOWN