Panasonic Kx Fhd331 Plain Paper Fax Users Manual

							Initial Programming
31For Fax Advantage assistance, call 1-800-435-7329.
Setting your logo 
The logo can be your company, division or 
name.
1Press 



 
MENU
 .
SYSTEM SET UP
PRESS NAVI.[ ]
2Press 



 

 
  or 



 
	
		 	
  until the following is 
displayed.
YOUR LOGO
PRESS SET
3Press 



 
SET
 .
LOGO=
4Enter your logo, up to 30 characters, using 
the dial keypad. See page 32 for details.
Example:“Bill”
1.Press 




 
2
  2 times.

Cursor () will appear on the display.
LOGO=B
2.Press 




 
4
  6 times.
LOGO=Bi
3.Press 




 
5
  6 times.
LOGO=Bil
4.Press 




 
	
		 	
  to move the cursor to the 
next space and press 




 
5
  6 times.
LOGO=Bill
5Press 



 
SET
 .

The next feature will be displayed.
6Press 



 
MENU
 .
Note:

You can enter your logo by pressing 



 

 
  or 




 

 
  in step 4. In this case, press 



 
	
		 	
  to 
move the cursor (see page 32 for details).
To change capital or lower-case letters
Pressing the 



 

 
  key will change to capital or 
lower-case alternately.
1.Press 




 
2
  2 times.
LOGO=B
2.Press 




 
4
  3 times.
LOGO=BI
3.Press 




 

 
 .
LOGO=Bi
4.Press 




 
5
  3 times.
LOGO=Bil
To correct a mistake
Press 



 

 
  or 



 
	
		 	
  to move the cursor to the 
incorrect character, and make the correction.
To delete a character
Press 



 

 
  or 



 
	
		 	
  to move the cursor to the 
character you want to delete and press 




 
STOP
 .
To insert a character
1.Press 



 

 
  or 



 
	
		 	
  to move the cursor to the 
position to the right of where you want to 
insert the character.
2.Press 




 
MUTE
  to insert a space and enter 
the character.
{SET}{}{+}{-}
{STOP}
(Delete){FLASH}
(Hyphen){MUTE}
(Insert)
{MENU} 
						

							Initial Programming
32For Fax Advantage assistance, call 1-800-435-7329.
To select characters with the dial keypad 
Pressing the dial keys will select a character as shown below.
To select characters using 



 

 
  or 



 

 
  
Instead of pressing the dial keys, you can select 
characters using 




 

 
  or 



 

 
 .
1.Press 




 

 
  or 



 

 
  until the desired character 
is displayed.
2.Press 




 
	
		 	
  to move the cursor to the next 
space.

The character displayed in step 1 is 
inserted.
3.Return to step 1 to enter the next character.
Display order of characters
KeysCharacters




 
1
 1[ ] { } +–/=,._`:;?|




 
2
 ABCa b c 2




 
3
 DE F d e f 3




 
4
 GH I g h i 4




 
5
 JKLj kl 5




 
6
 MN O mn o 6




 
7
 PQRSp q r s 7




 
8
 TUVt u v 8




 
9
 WXYZwxyz9




 
0
 0( ) !  #$%&¥@^’→




 

 
 To change capital or lower-case letter.




 
FLASH
 Hyphen button (To insert a hyphen.)




 
MUTE
 Insert button (To insert one character or one space.)




 
STOP
 Delete button (To delete a character.)




 
	
		 	
 The cursor is moved to the right. To enter another character using the same number 
key, move the cursor to the next space.




 

 
 The cursor is moved to the left.
Capital 
alphabet
Lower-case 
alphabetNumber
Symbol: Pressing {+}
: Pressing {-} 
						

							Initial Programming
33For Fax Advantage assistance, call 1-800-435-7329.
Setting your fax number 
1Press 



 
MENU
 .
SYSTEM SET UP
PRESS NAVI.[ ]
2Press 



 

 
  or 



 
	
		 	
  until the following is 
displayed.
YOUR FAX NO.
PRESS SET
3Press 



 
SET
 .
NO.=
4Enter your fax number, up to 20 digits, 
using the dial keypad.
Example:NO.=1234567
5Press 



 
SET
 .

The next feature will be displayed.
6Press 



 
MENU
 .
Note:

You can enter your fax number by pressing 




 

 
  or 



 

 
  in step 4. In this case, press 



 
	
		 	
  
to move the cursor.

The 



 

 
  button replaces the digit with a “+” 
and the 




 

 
  button replaces it with a space.
Example: +234 5678
Press 




 

 
 



 
2
 



 
3
 



 
4
 



 

 
 



 
5
 



 
6
 



 
7
 



 
8
 .

To enter a hyphen in a telephone number, 
press 




 
FLASH
 .
To correct a mistake
Press 



 

 
  or 



 
	
		 	
  to move the cursor to the 
incorrect number, and make the correction.
To delete a number
Press 



 

 
  or 



 
	
		 	
  to move the cursor to the 
number you want to delete and press 




 
STOP
 .
{SET}{}{+}{-}
{STOP}
(Delete){FLASH}
(Hyphen)
{MENU} 
						

							Automatic Dialing
34
Telephone
Storing names and telephone numbers into 
one-touch dial 
For rapid access to frequently dialed numbers, the unit provides 10 entries for one-touch dial.

Station 1 can be used alternatively as broadcast key (page 47).
1Press 



 
MENU
  repeatedly until the 
following is displayed.
DIRECTORY SET
PRESS STATION OR

DIRECTORY SET
PRESS NAVI.
2Select the desired station key.
For station 1:
1.Press station 1.
STATION 1
DIAL MODE [±]
2.Press 




 
SET
 .
For stations 2–5:
Press one of the station keys.
For stations 6–10: 
Press 




 
LOWER
 , then press one of the 
station keys.
3Enter the name, up to 10 characters (see 
page 32 for instructions).
Example:NAME=John
STORE:PRESS SET
4Press 



 
SET
 .
Example:=
5Enter the telephone number, up to 30 
digits, using the dial keypad.
Example:=1114497

If you want to enter a hyphen, press 




 
FLASH
 .
6Press 



 
SET
 .
REGISTERED

DIRECTORY SET
PRESS STATION OR

DIRECTORY SET
PRESS NAVI.

To program other entries, repeat steps 
2 to 6.
7Press 



 
STOP
  to exit the program.
Helpful hint:

You can confirm the stored entries in the 
telephone number list (page 80).
Note:

A hyphen or a space entered in a telephone 
number counts as two digits.
To correct a mistake
Press 



 

 
  or 



 
	
		 	
  to move the cursor to the 
incorrect character/number, and then make the 
correction.
To delete a character/number
Press 



 

 
  or 



 
	
		 	
  to move the cursor to the 
character/number you want to delete, and press 




 
STOP
 .
{SET}{}
{STOP}
(Delete){FLASH}
(Hyphen)
{LOWER}
{MENU}
Station keys 
						

							Automatic Dialing
35
Storing names and telephone numbers into 
navigator directory 
For rapid access to frequently dialed numbers, the unit provides the navigator directory (80 entries).
1Press 



 
MENU
  repeatedly until the 
following is displayed.
DIRECTORY SET
PRESS STATION OR

DIRECTORY SET
PRESS NAVI.
2Press 



 
	
		 	
 .
NAME=
STORE:PRESS SET
3Enter the name, up to 10 characters (see 
page 32 for instructions).
Example:NAME=Alice
STORE:PRESS SET
4Press 



 
SET
 .
NO.=
5Enter the telephone number, up to 30 
digits, using the dial keypad.
Example:NO.=5552233

If you want to enter a hyphen, press 




 
FLASH
 .
6Press 



 
SET
 .
REGISTERED

NAME=
STORE:PRESS SET

To program other entries, repeat steps 
3 to 6.
7Press 



 
MENU
  to exit the program.
Helpful hint:

For your convenience, HELP-FAX (1-800-
435-7329) has been pre-programmed. If you 
cannot solve a problem, call using this entry 
(page 38). If unnecessary, you can erase it 
(page 37).

You can confirm the stored entries in the 
telephone number list (page 80).
Note:

When the following is displayed in step 6, you 
can store only 5 more entries.
REGISTERED
SPACE= 5 DIRS.

If there is no space to store new entries, the 
following is displayed in step 6. Erase 
unnecessary entries (page 37).
REGISTERED
DIRECTORY FULL

A hyphen or a space entered in a telephone 
number counts as two digits.
To correct a mistake
Press 



 

 
  or 



 
	
		 	
  to move the cursor to the 
incorrect character/number, and then make the 
correction.
To delete a character/number
Press 



 

 
  or 



 
	
		 	
  to move the cursor to the 
character/number you want to delete, and press 




 
STOP
 .
{SET}{}
{STOP}
(Delete){FLASH}
(Hyphen)
{MENU} 
						

							Automatic Dialing
36
Editing a stored entry
1
Press 



 
	
		 	
 .

Confirm that there are no documents in 
the document entrance.
DIRECTORY [+ -]
2Press 



 

 
  or 



 

 
  until the desired entry is 
displayed.
Example:Mary
0123456

Mary
EDIT:PRESS MENU
3Press 



 
MENU
 .
Example:NAME=Mary
EDIT= DELETE=#
4Press 



 

 
 .
Example:NAME=Mary
STORE:PRESS SET

If you do not need to edit the name, skip 
to step 6.
5Edit the name (see page 32 and page 35 for 
instructions).
6Press 



 
SET
 .
Example:NO.=0123456

If you do not need to edit the telephone 
number, skip to step 8.
7Edit the telephone number. For further 
details, see page 35.
8Press 



 
SET
 .
REGISTERED
{SET}{>}{+}{-}
{MENU} 
						

							Automatic Dialing
37
Erasing a stored entry
1
Press 



 
	
		 	
 .

Confirm that there are no documents in 
the document entrance.
DIRECTORY [+ -]
2Press 



 

 
  or 



 

 
  until the desired entry is 
displayed.
Example:Peter
9876543

Peter
EDIT:PRESS MENU
3Press 



 
MENU
 .
Example:NAME=Peter
EDIT= DELETE=#
4Press 



 

 
 .
DELETE OK?
YES:SET/NO:STOP

To cancel erasing, press 



 
STOP
 .
5Press 



 
SET
 .
DELETED

The stored name and number are 
erased.
{SET}{>}{+}{-}
{MENU}
{STOP} 
						

							Automatic Dialing
38
Making a phone call using one-touch dial and 
navigator directory 
Before using this feature, program the desired names and telephone numbers into one-touch dial and 
navigator directory (page 34, 35).
Using one-touch dial 
1Press 



 
MONITOR
  or lift the handset.
TEL=
PRESS STATION OR

TEL=
PRESS NAVI. []
2Select the desired station key.
For stations 1–5:
Press the desired station key.
For stations 6–10: 
Press 




 
LOWER
 , then press the desired 
station key.

The unit will start dialing automatically.
Using the directory
1Press 



 
	
		 	
 .

Confirm that there are no documents in 
the document entrance.
DIRECTORY [+ -]
2Press 



 

 
  or 



 

 
  until the desired entry is 
displayed.
Example:Lisa
2233445

Lisa
EDIT:PRESS MENU

If the desired name has not been stored, 
press 




 
STOP
  and dial the number 
manually.
3Press 



 
MONITOR
  or lift the handset.

The unit will start dialing automatically.
To search for a name by initial
Example:“Lisa”
1.Press 




 
	
		 	
 .
2.Press 




 

 
  or 



 

 
  to enter the directory.
3.Press 




 
5
  repeatedly until any name with the 
initial “L” is displayed (see the character table 
on page 32).

To search for symbols (not letters or 
numbers), press 




 

 
 .
4.Press 




 

 
  until “Lisa” is displayed.

To stop the search, press 



 
STOP
 .

To make a call, press 



 
MONITOR
  or lift 
the handset.
{STOP}
{LOWER}
{>}{+}{-}
{MONITOR}
Station keys 
						

							Caller ID
39
Caller ID
Caller ID service from your phone company
This unit is compatible with the Caller ID service offered by your local telephone company. To 
use this feature, you must subscribe to a Caller ID service.
Change the following ring setting to 2 or more rings beforehand.
–FAX ring setting (feature #06 on page 60)
How Caller ID is displayed 
The calling party’s name or telephone number 
will be displayed after the first ring. You then 
have the option of whether or not to answer the 
call depending on the caller.
The unit will automatically store the caller 
information (name, telephone number and the 
time of the call). You can view the caller 
information (page 40) and print the caller ID list 
(page 80).
Note:

If the unit is connected to a PBX (Private 
Branch Exchange) system, you may not 
receive the caller information. Consult your 
PBX supplier.

If the unit cannot receive caller information, 
the following will be displayed:
–The caller dialed from an area which does 
not provide Caller ID service:
OUT OF AREA
–The caller requested not to send caller 
information:
PRIVATE CALLER
–The caller made a long distance call:
LONG DISTANCE
To confirm caller information using the 
Caller ID list 
The unit will store information for the most recent 
30 callers.
–To print manually, see page 80.
–To print automatically after every 30 new 
calls, activate feature #26 (page 61). 
						

							Caller ID
40
Viewing and calling back using caller information 
You can easily view caller information and call back.
Important:

 Calling back will not be possible in the following cases:
–The telephone number includes data other than numbers (i.e. 

  or #).
–The caller information does not include a telephone number.
1Press 



 
CALLER ID
 .
Example:2 NEW CALLS
PRESS NAVI.[+ -]
2Press 



 

 
  to search from the most recent 
caller information.
Press 




 

 
  to search from the oldest caller 
information.
3Press 



 
MONITOR
  or lift the handset to call 
back the displayed party.

The unit will start dialing automatically.

To send a fax insert the document 
FACE DOWN and press 




 
FAX/START
 .
To change the display of the caller 
information
Press 



 
CALLER ID
  repeatedly after step 2.
Example:SAM LEE
11:20AM Jul 20 

1345678901
11:20AM Jul 20 


Check mark () on the display means the call 
has already been viewed or answered.
To stop viewing
Press 



 
STOP
  after step 2.
To edit the telephone number for calling 
back
Press 



 

 
  repeatedly after step 2. Each time 
you press 




 

 
 , the telephone number will be 
changed as follows:
1.1 - Area code - Local telephone number (“1” 
added)
2.Local telephone number (area code omitted)
3.Area code - Local telephone number
4.1 - Local telephone number (“1” added and 
area code omitted)
Display while viewing
When the unit could not receive a name:
NO NAME RCVD
When no calls have been received:
NO CALLER DATA
{STOP}
{CALLER ID}
{+}{-} {MONITOR}
{FAX/START}
FACE DOWN