Panasonic Kx Fhd331 Plain Paper Fax Users Manual

							Connections and Setup
21For Fax Advantage assistance, call 1-800-435-7329.
How to set up
Set the fax machine to TEL mode by pressing 




 
RECEIVE MODE
  until the following is 
displayed.
How to receive calls
You can receive a fax with the fax machine and 
an extension telephone.
With the fax machine
1.When the fax machine rings, lift the handset 
of the fax machine.
2.When document reception is required, a fax 
calling tone (slow beep) is heard, or no sound 
is heard, press 




 
FAX/START
 .
3.Replace the handset.

The fax machine will start reception.
With an extension telephone
1.When the extension telephone rings, lift the 
handset of the extension telephone.
2.When document reception is required, a fax 
calling tone (slow beep) is heard, or no sound 
is heard, press 




 

 
 



 

 
 



 
9
  (pre-selected fax 
activation code) firmly.
3.Replace the handset.

The fax machine will start reception.
Note:

You can change the fax activation code in 
feature #41 (page 62).
{FAX/START}
{RECEIVE MODE}
FAX
TEL
TEL MODE 
						

							Connections and Setup
22For Fax Advantage assistance, call 1-800-435-7329.
Case 4: Receives faxes and phone calls on a single 
line, but different numbers (Distinctive Ring)
Your situation
You wish to use the fax machine and your 
answering machine in a different room and 
receive faxes and phone calls automatically.
You must get another phone number to use for 
fax besides the current phone number. To get a 
new phone number, you need to subscribe to 
Distinctive Ring service at your local telephone 
company.

Distinctive Ring service may be called Identa 
Ring service. The name of service depends 
on the telephone company.
Telephone wiring image in 
house or office Connections
Room
Fax machine
Facsimile No.
(555-1333) Answering
machine
Telephone No.
(555-1111)RoomSingle 
telephone
line
(2 phone
numbers) 2 numbers example
Telephone 
line cord
To a single 
telephone line
jack 
To a power 
outlet
Power cord
Connect to LINE. 
						

							Connections and Setup
23For Fax Advantage assistance, call 1-800-435-7329.
How to set up
1Subscribe to Distinctive Ring service at 
your local telephone company to get a new 
phone number.
2Turn on the Distinctive Ring in feature #31 
(page 53).

The display shows the following and 
you cannot change the receiving mode 
while the Distinctive Ring feature is 
activated.
How to receive calls
If the number assigned for phone calls is called, 
the fax machine and answering machine will ring 
and then the answering machine will record 
voice message automatically.
If the number assigned for fax is called, the fax 
machine and answering machine will ring and 
then the fax machine will start fax reception 
automatically.
If you subscribe for three or more phone 
numbers in a single telephone line
You will get phone numbers and each phone 
number has a different ring pattern.
To use one number for fax, program the ring 
pattern assigned for fax in feature #32 by 
referring to the ring pattern table (page 54).
FAX
TEL 
						

							Connections and Setup
24For Fax Advantage assistance, call 1-800-435-7329.
Case 5: Receives faxes and voice mail on same 
line, but different numbers (Distinctive Ring)
Your situation
You have already subscribed to voice mail 
service and also wish to receive a fax 
automatically.
You must get another phone number to use for 
fax besides the current phone number. To get a 
new phone number, you need to subscribe to a 
Distinctive Ring service at your local telephone 
company.

Distinctive Ring service may be called Identa 
Ring service. The name of service depends 
on the telephone company.
Telephone wiring image in 
house or officeConnections
Single 
telephone
line
(2 phone
numbers)Room
Extension 
telephone
(555-1111)Fax machine
(555-1111)Room
Telephone company service 2 numbers example
Voice mail
(555-1333)
Telephone 
line cord
To a single 
telephone line
jack 
To a power 
outlet
Power cord
Connect to LINE. 
						

							Connections and Setup
25For Fax Advantage assistance, call 1-800-435-7329.
How to set up
1Subscribe to Distinctive Ring service at 
your local telephone company to get a new 
fax number.

You do not need to apply to a voice mail 
service for the new number.
2Turn on the Distinctive Ring, feature #31 
(page 53).

The display shows the following and 
you cannot change the receiving mode 
while the Distinctive Ring is activated.
How to receive calls
If the number assigned for phone calls is called, 
the voice message will be recorded in voice mail 
service.
If the number assigned for fax is called, the fax 
machine will ring. If an extension telephone is 
connected on the same line, it will also ring. 
Then the fax machine will start fax reception 
automatically.
If you subscribe for three or more phone 
numbers in a single telephone line
You will get phone numbers and each phone 
number has a different ring pattern.
To use one number for fax, program the ring 
pattern assigned for fax in feature #32 by 
referring to the ring pattern table (page 54).
FAX
TEL 
						

							Connections and Setup
26For Fax Advantage assistance, call 1-800-435-7329.
Case 6: Computer with MODEM and fax machine 
share a single line (one phone number)
Your situation
You wish to use a computer connected via 
MODEM and the fax machine on a single 
telephone line.
The fax machine and the computer are in the 
same room and you don’t want the computer to 
answer the incoming call automatically.
Telephone wiring image in 
house or officeConnections
ComputerFax
machine
Single 
telephone
line
(1 phone
number)
Telephone 
line cordTo a single 
telephone line
jack 
To a power 
outlet
Power cord
Remove the stopper. 
Computer 
						

							Connections and Setup
27For Fax Advantage assistance, call 1-800-435-7329.
How to set up
1Set the fax machine to FAX ONLY mode by 
pressing 




 
RECEIVE MODE
  until the 
following is displayed.

The display will show the number of 
rings before the fax machine answers a 
call in FAX ONLY mode.

You can change the ring count setting 
by pressing 




 

 
  or 



 

 
 .
Press 




 
SET
  to complete the ring count 
setting.
2Confirm the automatic answer feature on 
the computer is set to “OFF”.
How to receive calls
When receiving calls, the fax machine will 
automatically answer all calls and only receive 
fax documents.
Note:

If you use your computer as an answering 
machine, please refer to “Case 1: Receives 
faxes and phone calls (on answering 
machine) on a single line (one phone 
number)”.

When the fax machine is using the telephone 
line (ex. during phone calls, fax 
sending/receiving), telephone line is busy 
and MODEM cannot be used.

When the PC is using the telephone line, the 
following will be displayed:
EXT. IN USE
Do not use the fax machine while the 
message is displayed, or else the PC 
activities could be disturbed.
{SET} {+}{-}
{RECEIVE MODE}
FAX
TEL
FAX ONLY MODE
3 RINGS 
						

							Help Button
28For Fax Advantage assistance, call 1-800-435-7329.
Help Button
Help function 
You can print a quick reference for assistance as follows.
1Press 



 
HELP
 .
PRESS NAVI.[ ]
& SET
2Press 



 

 
  or 



 
	
		 	
  until the desired item is 
displayed.
1.How to set the date, time, your logo and 
fax number.
QUICK SET UP
PRESS SET
2.How to program the features.
FEATURE LIST
PRESS SET
3.How to store names and telephone 
numbers in the directory and how to dial 
them.
DIRECTORY
PRESS SET
4.Help with problems sending/receiving 
faxes.
FAX SND/RCV
PRESS SET
5.How to use the copier function.
COPIER
PRESS SET
6.Frequently asked questions and 
answers.
Q and A
PRESS SET
7.Explanation of error messages shown 
on the display.
ERRORS
PRESS SET8.List of available reports.
REPORTS
PRESS SET
9.How to use the Caller ID service.
CALLER ID
PRESS SET
3Press 



 
SET
 .
PRINTING
{SET}
{HELP}
{} 
						

							Volume
29For Fax Advantage assistance, call 1-800-435-7329.
Volume
Adjusting volume 
Ringer volume
4 levels (high/middle/low/off) are available.
While the unit is idle, press 




 

 
  or 



 

 
 .
To turn the ringer off
1.Press 



 

 
  repeatedly until the following is 
displayed.
RINGER OFF= OK?
YES:SET/NO:STOP
2.Press 




 
SET
 .
RINGER OFF

To turn the ringer back on, press 



 

 
 .
While the ringer volume is set to off
When a call is received, the unit will not ring and 
will display the following.
INCOMING CALL
Ringer pattern 
You can select the ringer pattern (feature #17 on 
page 60). The ringer pattern you selected will 
sound when the unit receives a call.
Handset receiver volume
5 levels (high to low) are available.
While using the handset, press 




 

 
  or 



 

 
 .
Monitor volume
8 levels (high to low) are available.
While using the monitor, press 




 

 
  or 



 

 
 .
{SET}{+}{-} 
						

							Initial Programming
30For Fax Advantage assistance, call 1-800-435-7329.
Initial Programming
Date and time, your logo and fax number
You should program the date and time, your logo and fax number. This information will be printed 
on each page transmitted from your unit.
Setting the date and time 
1Press 



 
MENU
 .
SYSTEM SET UP
PRESS NAVI.[ ]
2Press 



 

 
  or 



 
	
		 	
  until the following is 
displayed.
SET DATE & TIME
PRESS SET
3Press 



 
SET
 .

Cursor () will appear on the display.
M:01/D:01/Y:02
TIME: 12:00AM
4Enter the correct month/day/year by 
selecting 2 digits for each, using the dial 
keypad.
Example: August 10, 2002
Press 




 
0
 



 
8
  



 
1
 



 
0
  



 
0
 



 
2
 .
M:08/D:10/Y:02
TIME: 12:00AM
5Enter the correct hour/minute by selecting 2 
digits for each, using the dial keypad.
Press 




 

 
  to select “AM” or “PM”.
Example: 10:15PM
1.Press 




 
1
 



 
0
  



 
1
 



 
5
 .
M:08/D:10/Y:02
TIME: 10:15AM
2.Press 




 

 
  until “PM” is displayed.
M:08/D:10/Y:02
TIME: 10:15PM
6Press 



 
SET
 .

The next feature will be displayed.
7Press 



 
MENU
 .
Note:

You can enter the number by pressing 



 

 
  
or 




 

 
  in steps 4 and 5. In this case, press 




 
	
		 	
  to move the cursor.

The accuracy of the clock is approximately 
±60 seconds a month.
To correct a mistake
Press 



 

 
  or 



 
	
		 	
  to move the cursor to the 
incorrect number, and make the correction.
If you have registered with openLCR 
service
The date and time will be automatically set. Do 
not change the date and time setting yourself.
{SET}
{}{+}{-}{MENU}