Panasonic Integrated Telephone System Kx Ts4200 Operating Instructions

							Programming
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Programming the 
advanced setup 
features
Line group
You can choose to leave LINE4 
unconnected at particular extensions or 
to connect private lines (constructing a 
line group) at particular extensions. 
To set up the line group, see “Setting up 
the line group” on page 20.
Important:
LMake sure that the unit is in standby 
mode. 
1Press {MENU/SET}.
2Select “Advanced Setup”, then 
press {MENU/SET}.
3Select “Line Group”, then press 
{MENU/SET}.
4Select the desired setting, then press 
{MENU/SET}.
5Press and hold {MENU/SET} to 
return to standby mode.
Note:
LTo return to the previous menu, press 
{
						

							Voice Mail Service
52
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Voice Mail Service
Using Voice Mail service
Voice Mail is an automatic answering 
service offered by your telephone 
service provider. After you subscribe to 
this service, the telephone service 
provider’s Voice Mail system will answer 
calls for you when you are unavailable to 
answer the phone or when your line is 
busy. Messages are recorded by the 
telephone service provider, not your 
telephone.
Message waiting
If you subscribe to the Voice Mail 
service, the display will flash when you 
have unretrieved messages waiting. 
After retrieving the message, the 
indicator will be deleted.
Display message waiting
Turn on or off the current MSGW 
indicators on the display.
Important:
LMake sure that the unit is in standby 
mode. 
1Press {MENU/SET}.
2Select “Advanced Setup”, then 
press {MENU/SET}.
3Select “Display MSGW”, then press 
{MENU/SET}.
4Select the desired setting, then press 
{MENU/SET}.
5Press and hold {MENU/SET} to 
return to standby mode.
Note:
LTo return to the previous menu, press 
{
						

							Useful Information
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Useful Information
Headset (optional)
Sales and support 
information
LTo order replacement accessories, call 
1-800-332-5368.
LTTY users (hearing or speech 
impaired users) can call 1-866-605-
1277.
Connecting the optional 
headset to the unit
Connecting a headset to the unit allows 
hands-free phone conversations. We 
recommend using the Panasonic 
headset noted on page 5.
LHeadset shown is KX-TCA88HA.
Making/Answering calls
1Press {HEADSET} to make or 
answer a call.
LIf you misdial when making a call, 
press {HEADSET} and start again 
from step 1.
2To hang up, press {HEADSET}.
To adjust the headset receiver volume 
(5 levels)
While using the headset, press {-} or 
{+}.
Switching between headset, handset, 
and speakerphone
Switching from handset to headset
Press {HEADSET}, then place the 
handset on the cradle.
Switching from headset to handset
When the handset is on the cradle, lift 
the handset.
When the handset is off-hook, press 
{HEADSET} again.
Switching from headset to 
speakerphone
Press {SP-PHONE}.
Switching from speakerphone to 
headset
Press {HEADSET}.
Note:
LIf you unplug the headset while the 
phone is in use, the phone will not 
automatically switch to speakerphone. 
You must press {SP-PHONE} to 
switch.




						

							Useful Information
54
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Wall mounting
This unit can be mounted on a wall phone plate.
1Pull down the handset hook until it
locks, so the tab holds the handset.
2Connect the AC adaptor, and dress the 
AC adaptor cord as shown. 
3Dress the telephone line 
cord as shown. Tuck the 
telephone line cord inside 
the wall mounting 
adaptor, then push it in 
the direction of the 
arrows (1 and 2).




						

							Useful Information
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4Connect the telephone line cord.
Mount the unit, then slide down. 
To temporarily set the handset down during a 
conversation, place it as shown here.




						

							Useful Information
56
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Connecting a standard telephone
If the backup battery has been discharged during a power failure, the unit
will not work. If required, you can connect a standard telephone on LINE 2 or LINE 4 of 
this unit using the Panasonic T-adaptor KX-J66. To order, call the accessories 
telephone number on page 5.
Example: Connecting a standard telephone on LINE 4.
*1 2-line adaptor merges a 2-wire (single line) telephone outlet with another 2-wire 
(single line) telephone line onto a single 4-wire (2-line) telephone line cord.




						

							Useful Information
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Error messages
If the unit detects a problem, one of the following messages is shown on the display.
Troubleshooting
General use
Display messageCause/solution
Phonebook Full!LThere is no space in the phonebook to store new items 
from the caller list or redial list. Erase unnecessary items 
(see “Erasing one item in the phonebook” on page 34).
(Full)LThere is no space in the phonebook to store new items. 
Erase unnecessary items (see “Erasing one item in the 
phonebook” on page 34).
LOW BATTLNo battery is installed.
LThe battery may need to be replaced with a new one (see 
“Battery replacement” on page 12).
PowerFailLWhen the phone is disconnected from a power outlet or 
there is a power failure, the battery works as emergency 
power. When power is restored, “PowerFail” will 
disappear on the display.
ProblemCause/solution
The unit does not 
work.LCheck the connections (page 14, 15, 16, 17).
LUnplug the AC adaptor to reset the unit.
Reconnect the adaptor and try again.
The line indicators do 
not work properly.LCheck the connections (page 14, 15, 16, 17).
The unit does not 
ring.LThe ringer is set to “Off”. Turn it on (see “Turning ringer 
on/off ” on page 26).
LThe Do Not Disturb (DND) feature is turned on. Turn it off 
(see “Turning Do Not Disturb (DND) on/off” on page 27). 
LIf there are several non-system phones on the line that do 
not ring, disconnect some of them. Having too many 
phones connected can also result in low ringer volumes 
on non-system phones. 




						

							Useful Information
58
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Programmable settings
Making/answering calls, intercom You cannot hear a 
dial tone.LCheck the connections (see “Connecting the handset and 
AC adaptor” on page 14).
LConfirm the telephone line cord is properly connected 
(page 15, 16, 17).
LDisconnect the unit from the telephone line and connect a 
known working telephone. If the working telephone 
operates properly, contact our service personnel to have 
the unit repaired. If the working telephone does not 
operate properly, contact your telephone service provider.   
You cannot dial.LCheck whether the dialing mode selection is correct (see 
“Dialing mode” on page 24).
Date and time on the 
display flashes.LSet the date and time (see “Date and time” on page 24).
LIf you subscribe to Caller ID service, date and time is 
automatically set when an outside call is received (see 
“Automatically setting date and time” on page 44).
The battery is 
discharged.LPlease remove the battery when you cut the power 
supply, as the battery will discharge automatically once 
the power is cut according to the time shown on page 12.
How do I return to
standby mode
quickly?LLift the handset, then place it back on the cradle.
LPress {SP-PHONE} 2 times.
ProblemCause/solution
You cannot program 
function items, such 
as the dialing mode. LProgramming is not possible while in the talk or intercom 
mode.
LDo not pause for over 30 seconds while programming.
LMake sure that the unit is in standby mode. 
ProblemCause/solution
Static is heard, sound 
cuts in and out.LIf your unit is connected to a telephone line with DSL 
service, we recommend connecting a noise filter between 
the unit and the telephone line jack (see “Connecting 2 
two-line telephone jacks” on page 18, “Connecting four 
single-line telephone jacks” on page 19). Contact your 
DSL provider for details.
You cannot redial the 
last number dialed.LIf the last number dialed was more than 32 digits long, the 
number cannot be redialed.
LAccess numbers entered after pressing {*} (TONE) will 
not be included when redialing.
ProblemCause/solution




						

							Useful Information
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PhonebookYou cannot have a 
conversation using 
the headset.LMake sure that {HEADSET} is pressed.
LMake sure that the headset is plugged into the headset 
jack properly (see “Connecting the optional headset to the 
unit” on page 53).
During a power 
failure, you cannot 
make or answer a 
call.LMake sure that a battery has been installed properly (see 
“Battery installation” on page 12).
LThe battery may have been discharged. In that case, 
replace the battery with a new one (see “Battery 
replacement” on page 12).
The intercom does not 
work.LDSL Internet connection and KX-TS4100/KX-TS4200/
KX-TS4300 Intercom work at similar frequencies. Please 
contact Panasonic at 1-800-211-PANA (1-800-211-7262) 
for special wiring configurations.
You cannot page 
other extension.LThe unit is in use. Try again later.
You cannot answer the 
transferred call even 
if the display shows 
“Transfer From 
xx”.LThe transferred call was disconnected before you 
answered it.
ProblemCause/solution
You cannot store a 
name and phone 
number in the 
phonebook.LDo not pause for over 30 seconds while programming.
LMake sure that the unit is in standby mode. 
The display returns to 
standby mode while 
viewing the 
phonebook.LDo not pause for over 30 seconds while searching.
ProblemCause/solution




						

							Useful Information
60
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Caller ID
ProblemCause/solution
The caller’s 
information is not 
displayed.LYou have not subscribed to Caller ID service. Contact 
your telephone company to subscribe.
LIf your unit is connected to any additional telephone 
equipment such as a Caller ID box or cordless telephone 
jack, disconnect the unit from the equipment and plug the 
unit directly into the wall jack.
LIf your unit is connected to a telephone line with DSL 
service, we recommend connecting a noise filter between 
the unit and the telephone line jack (see “Connecting 2 
two-line telephone jacks” on page 18, “Connecting four 
single-line telephone jacks” on page 19). Contact your 
DSL provider for details.
LThe name display service may not be available in some 
areas. Contact your telephone company for details.
LOther telephone equipment may be interfering with this 
unit. Disconnect the other equipment and try again.
LThe caller requested not to send caller information (see 
“Incoming Caller ID display” on page 43).
LIf a call is being transferred to you, the caller information is 
not displayed.
LGenerally, caller information is displayed from the 2nd 
ring.
The display returns to 
standby mode while 
viewing the caller list.LDo not pause for over 30 seconds while searching.
When a 2nd call is 
received on the same 
line, the unit does not 
display the new 
caller’s information.LYou have not subscribed to Caller ID and/or Call Waiting 
with Caller ID services. Please contact your telephone 
service provider for details and availability of this service 
in your area.
LIf another call is received on the same line while a call is 
placed on hold, the caller information will not be 
displayed.
You cannot dial the 
phone number edited 
in the caller list.LThe phone number you dialed might have an incorrectly 
edited pattern (for example, the long distance “1” or the 
area code is missing). Edit the phone number with 
another pattern (see “Editing a caller’s phone number 
before calling back” on page 45).