Panasonic Integrated Telephone System Kx Ts4200 Operating Instructions

							Operating Instructions
Integrated Telephone System
Model No. KX-TS4200
This unit is compatible with Caller ID. To use this feature, you must subscribe 
to the appropriate service offered by your telephone service provider.
Please read these Operating Instructions before using the unit and save for 
future reference.
For assistance, visit our website:
http://www.panasonic.com/phonehelp for customers in the U.S.A. or Puerto 
Rico.




						

							Table of Contents
2
For assistance, please visit http://www.panasonic.com/phonehelp
Introduction
Introduction  . . . . . . . . . . . . . . . . . . . . . 4
Accessory information  . . . . . . . . . . . . . 5
Included accessories . . . . . . . . . . . . 5
Additional/replacement accessories  5
Sales and support information . . . . . 5
Important safety instructions  . . . . . . . . 6
For best performance . . . . . . . . . . . . . . 8
Preparation
Symbols used in these operating 
instructions . . . . . . . . . . . . . . . . . . . . . . 9
Display . . . . . . . . . . . . . . . . . . . . . . . . . 9
Location of controls  . . . . . . . . . . . . . . 10
Battery installation  . . . . . . . . . . . . . . . 12
Setup  . . . . . . . . . . . . . . . . . . . . . . . . . 13
Connecting the handset and AC 
adaptor . . . . . . . . . . . . . . . . . . . . . . . . 14
Connecting the telephone line cords  . 15
Connecting the units to individual 
two-line telephone jacks  . . . . . . . . 15
Connecting 2 two-line telephone 
jacks  . . . . . . . . . . . . . . . . . . . . . . . 16
Connecting four single-line 
telephone jacks . . . . . . . . . . . . . . . 17
If you subscribe to a DSL service. . . . 18
Connecting 2 two-line telephone 
jacks  . . . . . . . . . . . . . . . . . . . . . . . 18
Connecting four single-line 
telephone jacks . . . . . . . . . . . . . . . 19
Setting up the line group  . . . . . . . . . . 20
Connecting a communication device . 22
Setting the unit before use . . . . . . . . . 23
Display language . . . . . . . . . . . . . . 23
Extension No.  . . . . . . . . . . . . . . . . 23
Date and time  . . . . . . . . . . . . . . . . 24
Dialing mode . . . . . . . . . . . . . . . . . 24
Making/Answering Calls
Making calls . . . . . . . . . . . . . . . . . . . . 25
Answering calls  . . . . . . . . . . . . . . . . . 26
Turning ringer on/off  . . . . . . . . . . . 26
Ringer type  . . . . . . . . . . . . . . . . . . 27
Turning Do Not Disturb (DND) 
on/off . . . . . . . . . . . . . . . . . . . . . . . 27
Making/answering another outside 
call during a conversation  . . . . . . . . . 28
Useful features during a call. . . . . . . . 28
Call privacy  . . . . . . . . . . . . . . . . . . 28HOLD button  . . . . . . . . . . . . . . . .   28
Hold reminder  . . . . . . . . . . . . . . .   29
MUTE button . . . . . . . . . . . . . . . .   29
FLASH button  . . . . . . . . . . . . . . .   29
Flash time  . . . . . . . . . . . . . . . . . .   30
Temporary tone dialing (for rotary/
pulse service users) . . . . . . . . . . .   30
Phonebook
Phonebook . . . . . . . . . . . . . . . . . . . .   31
Adding items to the phonebook . .   31
Storing items from the phonebook 
into the speed dialer  . . . . . . . . . .   32
Storing items from the redial list 
into the phonebook  . . . . . . . . . . .   32
Finding and calling a phonebook 
item  . . . . . . . . . . . . . . . . . . . . . . .   33
Editing items in the phonebook . .   33
Erasing one item in the 
phonebook . . . . . . . . . . . . . . . . . .   34
Erasing all items in the phonebook 34
Chain dial . . . . . . . . . . . . . . . . . . .   34
Speed Dialer
Speed dialer . . . . . . . . . . . . . . . . . . .   35
Speed dial preference  . . . . . . . . .   35
Adding/editing names and  phone 
numbers . . . . . . . . . . . . . . . . . . . .   35
Storing items from the redial list 
into the speed dialer  . . . . . . . . . .   36
Erasing a stored entry . . . . . . . . .   37
Calling someone with the speed 
dialer  . . . . . . . . . . . . . . . . . . . . . .   37
Multi-unit Operation
Intercom/Paging . . . . . . . . . . . . . . . .   38
Making an intercom call . . . . . . . .   38
Answering an intercom call  . . . . .   38
Paging a designated extension  . .   39
Answering a single page . . . . . . .   39
Paging all extensions . . . . . . . . . .   39
Answering all pages. . . . . . . . . . .   39
Room monitor  . . . . . . . . . . . . . . .   40
Transferring calls  . . . . . . . . . . . . . . .   40
Answering transferred calls . . . . .   41
Conference calls. . . . . . . . . . . . . . . .   41
Caller ID Service
Using Caller ID service . . . . . . . . . . .   43
Incoming Caller ID display . . . . . .   43




						

							Table of Contents
For assistance, please visit http://www.panasonic.com/phonehelp3
Caller list. . . . . . . . . . . . . . . . . . . . . .   44
Viewing the caller list . . . . . . . . . .   44
Calling back from the caller list  . .   44
Editing a caller’s phone number 
before calling back . . . . . . . . . . . .   45
Area codes . . . . . . . . . . . . . . . . . .   45
Storing caller information into the 
phonebook . . . . . . . . . . . . . . . . . .   46
Storing caller information into the 
speed dialer . . . . . . . . . . . . . . . . .   47
Erasing selected caller information 47
Erasing all caller information  . . . .   47
Programming
Programmable settings  . . . . . . . . . .   48
Programming the phone setup 
features  . . . . . . . . . . . . . . . . . . . . . .   50
Prime line . . . . . . . . . . . . . . . . . . .   50
Handsfree mode  . . . . . . . . . . . . .   50
Programming the advanced setup 
features  . . . . . . . . . . . . . . . . . . . . . .   51
Line group  . . . . . . . . . . . . . . . . . .   51
Reset all . . . . . . . . . . . . . . . . . . . .   51
Voice Mail Service
Using Voice Mail service  . . . . . . . . .   52
Message waiting  . . . . . . . . . . . . .   52
Useful Information
Headset (optional)  . . . . . . . . . . . . . .   53
Sales and support information . . .   53
Connecting the optional headset 
to the unit . . . . . . . . . . . . . . . . . . .   53
Wall mounting. . . . . . . . . . . . . . . . . .   54
Connecting a standard telephone  . .   56
Error messages  . . . . . . . . . . . . . . . .   57
Troubleshooting . . . . . . . . . . . . . . . .   57
FCC and other information . . . . . . . .   61
Specifications . . . . . . . . . . . . . . . . . .   63
Customer services . . . . . . . . . . . . . .   64
Warranty . . . . . . . . . . . . . . . . . . . . . .   65
Index
Index. . . . . . . . . . . . . . . . . . . . . . . . .   67




						

							Introduction
4
For assistance, please visit http://www.panasonic.com/phonehelp
Introduction
Introduction
Thank you for purchasing a Panasonic integrated telephone.
We recommend keeping a record of the following information for future reference.
Serial No. Date of purchase
(found on the bottom of the unit)
Name and address of dealer
Attach your purchase receipt here.




						

							Introduction
For assistance, please visit http://www.panasonic.com/phonehelp5
Accessory information
Included accessories
Additional/replacement accessories
Sales and support information
LTo order additional/replacement accessories, call 1-800-332-5368.
LTTY users (hearing or speech impaired users) can call 1-866-605-1277.AC adaptor
Order No. PQLV210Z
oneHandset
Order No. PQJXC0401Z (Black)
one
Handset cord
Order No. PQJA212N (Gray)
one4-wire telephone line cord
Order No. PQJA10088Z
two
Wall mounting adaptor
Order No. PQYL10021Z
one
Accessory itemOrder number
Headset KX-TCA86, KX-TCA88HA, KX-TCA91, 
KX-TCA92, KX-TCA93, KX-TCA94, or 
KX-TCA95
2-line adaptor KX-J24
2-line splitter KX-J42
T-adaptor KX-J66
2-wire telephone line cord PQJA10075Z
9 V Alkaline (6LR61) back-up battery Use standard store bought 9 V Alkaline battery




						

							Introduction
6
For assistance, please visit http://www.panasonic.com/phonehelp
Important safety 
instructions
When using the product, basic safety 
precautions should always be followed 
to reduce the risk of fire, electric shock, 
or personal injury.
1. Read all instructions carefully.
2. Follow all warnings and instructions 
marked on the product.
3. Unplug the product from power 
outlets before cleaning. Do not use 
liquid or aerosol cleaners. Use a 
moist cloth for cleaning.
4. Do not use the product near water, 
for example near a bathtub, wash 
bowl, kitchen sink, etc.
5. Place the product securely on a 
stable surface. Serious damage and/
or injury may result if the product 
falls.
6. Do not cover slots and openings on 
the product. They are provided for 
ventilation and protection against 
overheating. Never place the product 
near radiators, or in a place where 
proper ventilation is not provided.
7. Use only the power source marked 
on the product. If you are not sure of 
the type of power supplied to your 
home, consult your dealer or local 
power company.
8. Do not place objects on the power 
cord. Install the product where no 
one can step or trip on the cord.
9. Do not overload power outlets and 
extension cords. This can result in 
the risk of fire or electric shock.
10. Never push any objects through slots 
in the product. This may result in the 
risk of fire or electric shock. Never 
spill any liquid on the product.
11. To reduce the risk of electric shock, 
do not disassemble the product. 
Take the product to an authorized 
service center when service is 
required. Opening or removing covers may expose you to 
dangerous voltages or other risks. 
Incorrect reassembly can cause 
electric shock when the product is 
subsequently used.
12. Unplug the product from power 
outlets and take to an authorized 
service center when the following 
conditions occur:
A. When the power cord is damaged 
or frayed.
B. If liquid has been spilled into the 
product.
C. If the product has been exposed 
to rain or water.
D. If the product does not work 
normally by following the 
operating instructions. Adjust 
only controls covered by the 
operating instructions. Improper 
adjustment may require 
extensive work by an authorized 
service center.
E. If the product has been dropped 
or physically damaged.
F. If the product exhibits a distinct 
change in performance.
13. During thunderstorms, avoid using 
telephones except cordless types. 
There may be a remote risk of an 
electric shock from lightning.
14. Do not use the product to report a 
gas leak, when in the vicinity of the 
leak.
SAVE THESE 
INSTRUCTIONS
CAUTION:
Installation
LNever install telephone wiring during a 
lightning storm.
LNever install telephone jacks in wet 
locations unless the jack is specifically 
designed for wet locations.
LNever touch uninsulated telephone 
wires or terminals unless the 




						

							Introduction
For assistance, please visit http://www.panasonic.com/phonehelp7
telephone line has been disconnected 
at the network interface.
LUse caution when installing or 
modifying telephone lines.
LDo not touch the plug with wet hands.
LThe AC adaptor is used as the main 
disconnect device. Ensure that the AC 
outlet is installed near the product and 
is easily accessible.
Battery
To reduce the risk of fire or injury to 
persons, read and follow these 
instructions.
LUse only the battery specified.
LDo not dispose of the battery in a fire. 
It may explode. Check with local waste 
management codes for special 
disposal instructions.
LDo not open or mutilate the battery. 
Released electrolyte is corrosive and 
may cause burns or injury to the eyes 
or skin. The electrolyte may be toxic if 
swallowed.
LExercise care when handling the 
battery in order not to short the battery 
to conductive materials such as rings, 
bracelets, and keys. The battery and/
or conductor may overheat and cause 
burns.
LDo not recharge the battery provided 
with or identified for use with the 
product. The battery may leak 
corrosive electrolyte or explode.
LDo not attempt to rejuvenate the 
battery provided with or identified for 
use with the product by heating. 
Sudden release of battery electrolyte 
may occur causing burns or irritation 
to the eyes or skin.
LRemove the battery from the product if 
the product will not be used for a long 
period of time (several months or 
more). During this time the battery 
could leak in the product.
LDiscard the “dead” battery as soon as 
possible. The “dead” battery may leak 
in the product.LDo not store the product, or the battery 
provided with or identified for use with 
the product, in high temperature 
areas. A battery that is stored in a 
freezer or refrigerator for the purpose 
of extending shelf life should be 
protected from condensation during 
storage and defrosting. A battery 
should be stabilized at room 
temperature prior to use after cold 
storage.
WARNING:
LTo prevent the risk of fire or electrical 
shock, do not expose the product to 
rain or any type of moisture.
LUnplug the product from power outlets 
if it emits smoke, an abnormal smell, 
or makes an unusual noise. These 
conditions can cause fire or electric 
shock. Confirm that smoke has 
stopped emitting and contact the 
Panasonic Call Center at 1-800-211-
PANA (1-800-211-7262).




						

							Introduction
8
For assistance, please visit http://www.panasonic.com/phonehelp
For best performance
Environment
LKeep the product away from electrical 
noise generating devices, such as 
fluorescent lamps and motors.
LThe product should be kept free from 
excessive smoke, dust, high 
temperature, and vibration.
LThe product should not be exposed to 
direct sunlight.
LDo not place heavy objects on top of 
the product.
LWhen you leave the product unused 
for a long period of time, unplug the 
product from the power outlet.
LThe product should be kept away from 
heat sources such as heaters, kitchen 
stoves, etc. It should not be placed in 
rooms where the temperature is less 
than 5 °C (41 °F) or greater than 40 °C 
(104 °F). Damp basements should 
also be avoided.
Routine care
LWipe the outer surface of the product 
with a soft moist cloth. Do not use 
benzine, thinner, or any abrasive 
powder.




						

							Preparation
For assistance, please visit http://www.panasonic.com/phonehelp9
Preparation
Symbols used in these operating instructions
Display
Example:
SymbolMeaning
{ }: button name
Example:
{MENU/SET}, {SP-PHONE}The words in the brackets indicate button names on 
the unit.
Example:
“Ringer Type”The words in quotations indicate the menu on the 
display.
Example:
Select “Phone Setup”.Press {V} or {^} to select “Phone Setup”.
{V} {^} {}Press down, up, left, or right on the navigator key.




						

							Preparation
10
For assistance, please visit http://www.panasonic.com/phonehelp
Location of controls
ASpeaker
BLine buttons and indicators
CSpeed dial (extension) buttons
DDisplay
E{*} (TONE)
F{FLASH}
G{REDIAL/PAUSE}
H{MUTE}
MUTE indicator
I{SP-PHONE} (Speakerphone)
SP-PHONE indicatorJ{HEADSET}
HEADSET indicator
K{DND} (Do Not Disturb)
DND indicator
L{MENU/SET}
MNavigator key ({V}{^}{})
N{CONFERENCE}
O{HOLD}
P{LOWER}