Panasonic Integrated Telephone Answering System Kx Ts4300 Operating Instructions

							Phonebook
For assistance, please visit http://www.panasonic.com/phonehelp31
Phonebook
Phonebook
You can add up to 200 items to the 
phonebook and search for phonebook 
items by name.
Adding items to the 
phonebook
Important:
LMake sure that the unit is in standby 
mode. 
1Press {PHONEBOOK}.
LIf the display shows “(Full)”, 
erase other items from the 
phonebook (see “Erasing one item 
in the phonebook” on page 34).
2Select “Add New Record”, then 
press {MENU/SET}.
LThe total number of items in the 
phonebook are shown on the 
display.
LIf there are no items in the 
phonebook, the display will show 
“(Empty)”.
3Enter the name (max. 16 characters; 
see “Character table” on page 31). 
4Select “Done”, then press 
{MENU/SET}.
LTo cancel, select “Cancel”, then 
press {MENU/SET}.
5Enter the phone number (max. 24 
digits).
LIf required, you can insert 
{FLASH}, {REDIAL/PAUSE} or 
{*} (TONE) in a phone number.
LTo add the last number dialed, you 
can press {REDIAL/PAUSE} 
instead of entering the phone 
number.
6Select “Done”, then press 
{MENU/SET}.
LTo cancel, select “Cancel”, then 
press {MENU/SET}.
LTo add other items, repeat from 
step 2.
7Press {PHONEBOOK} to return to 
standby mode.
Note:
LTo return to the previous menu, press 
{} to move the cursor to the 
next space.
Editing/correcting a mistake
Press {} to move the cursor 
to the character or number you want to 
erase, then press {ERASE}. Enter the 
appropriate character or number. Phonebook (029)
 View Records
➔Add New Record
[V/^]:Scroll
KeyCharacter
{1}, -’ &. ()@!1
{2}ABCa b c 2
{3}DEFdef 3
{4}GHI ghi 4
{5}JKLj kl 5
{6}MN O mn o 6
{7}PQRSp q r s 7
{8}TUVt u v 8
{9}WXYZ wx y z 9
{0}Spa c e 0
{*} ;
{#}#




						

							Phonebook
32
For assistance, please visit http://www.panasonic.com/phonehelp
Storing items from the 
phonebook into the speed 
dialer
Important:
LMake sure that the unit is in standby 
mode. 
1Press {PHONEBOOK}.
2Select “View Records”, then press 
{MENU/SET}.
3Press {V} or {^} to select the 
desired item, then press 
{MENU/SET}.
LTo search for the item by initial, 
see “Searching for a name by 
initial” on page 33.
4Select “Copy To SPD”, then press 
{MENU/SET}.
5Press the speed dial button ({1} to 
{16}).
OR
Press {LOWER}, then press the 
speed dial button ({1} to {16}).
6Press {PHONEBOOK} to return to 
standby mode.
Note:
LTo return to the previous menu, press 
{
						

							Phonebook
For assistance, please visit http://www.panasonic.com/phonehelp33
Finding and calling a 
phonebook item
Phonebook items can be searched for 
alphabetically by scrolling through the 
phonebook items or by entering the first 
initial.
Searching for a name alphabetically 
by scrolling through all items
1Press {PHONEBOOK}.
2Select “View Records”, then press 
{MENU/SET}.
3Press {V} or {^} to select the 
desired item.
4Lift the handset or press 
{SP-PHONE} or a line button to dial 
the phone number.
Searching for a name by initial
1Press {PHONEBOOK}.
2Press the dialing key ({0} to {9}, 
{#}, or {*}) that corresponds to 
the first letter you are searching for 
(see “Character table” on page 31).
Example:“LISA”
Press {5} repeatedly to display the 
first phonebook entry starting with 
the initial “L” and go to step 3.
LIf there is no item corresponding to 
the letter you selected, “No 
Entries” is displayed.
3Press {V} or {^} to select the 
desired item.
4Lift the handset or press 
{SP-PHONE} or a line button to dial 
the phone number.
Editing items in the 
phonebook
Important:
LMake sure that the unit is in standby 
mode. 
1Press {PHONEBOOK}.
2Select “View Records”, then press 
{MENU/SET}.
3Press {V} or {^} to select the 
desired item, then press 
{MENU/SET}.
LTo search for the item by initial, 
see “Searching for a name by 
initial” on page 33.
4Select “Edit”, then press 
{MENU/SET}.
5Edit the name if necessary (see 
“Character table” on page 31).
6Select “Done”, then press 
{MENU/SET}.
LTo cancel, select “Cancel”, then 
press {MENU/SET}.
7Edit the phone number if necessary. 
LIf required, you can insert 
{FLASH}, {REDIAL/PAUSE} or 
{*} (TONE) in a phone number.
8Select “Done”, then press 
{MENU/SET}.
LTo cancel, select “Cancel”, then 
press {MENU/SET}.
9Press {PHONEBOOK} to return to 
standby mode.
Note:
LTo return to the previous menu, press 
{
						

							Phonebook
34
For assistance, please visit http://www.panasonic.com/phonehelp
Erasing one item in the 
phonebook
Important:
LMake sure that the unit is in standby 
mode. 
1Press {PHONEBOOK}.
2Select “View Records”, then press 
{MENU/SET}.
3Press {V} or {^} to select the 
desired item, then press {ERASE}.
LTo search for the item by initial, 
see “Searching for a name by 
initial” on page 33.
4Select “Yes?”, then press {ERASE} 
or {MENU/SET}.
LTo cancel, select “No?”, then press 
{MENU/SET}.
5Press {PHONEBOOK} to return to 
standby mode.
Note:
LTo return to the previous menu, press 
{
						

							Speed Dialer
For assistance, please visit http://www.panasonic.com/phonehelp35
Speed Dialer
Speed dialer
You can store up to 32 names and 
phone numbers in the speed dial 
buttons. (16 names and numbers in 
upper memory locations, 16 names and 
numbers in lower memory locations.)
Speed dial preference
If you want to place speed dialer calls 
using only one button, set this feature to 
“CO Call”. If you want to place intercom 
call using only one button, set this 
feature to “Intercom DSS”. If you want 
to place speed dialer calls after 
reviewing the entries, set this feature to 
“Preview Memory”.
Important:
LMake sure that the unit is in standby 
mode. 
1Press {MENU/SET}.
2Select “Phone Setup”, then press 
{MENU/SET}.
3Select “Speed Dial”, then press 
{MENU/SET}.
4Select “SPD Preference”, then 
press {MENU/SET}.
5Select the desired setting, then press 
{MENU/SET}.
6Press and hold {MENU/SET} to 
return to standby mode.
Note:
LTo return to the previous menu, press 
{
						

							Speed Dialer
36
For assistance, please visit http://www.panasonic.com/phonehelp
LTo erase the character, press 
{ERASE} or select “Delete 
Char”, then press {MENU/SET}.
9Select “Done”, then press 
{MENU/SET}.
LTo cancel, select “Cancel”, then 
press {MENU/SET}.
10Enter (or edit) the phone number 
(max. 24 digits).
LTo erase the number, press 
{ERASE} or select “Delete 
Char”, then press {MENU/SET}.
LIf required, you can insert 
{FLASH}, {REDIAL/PAUSE} or 
{*} (TONE) in a phone number.
LTo add the last number dialed, you 
can press {REDIAL/PAUSE} 
instead of entering the phone 
number.
11Select “Done”, then press 
{MENU/SET}.
LTo cancel, select “Cancel”, then 
press {MENU/SET}.
12Press and hold {MENU/SET} to 
return to standby mode.
Note:
LTo return to the previous menu, press 
{
						

							Speed Dialer
For assistance, please visit http://www.panasonic.com/phonehelp37
Erasing a stored entry
Important:
LMake sure that the unit is in standby 
mode. 
1Press {MENU/SET}.
2Select “Phone Setup”, then press 
{MENU/SET}.
3Select “Speed Dial”, then press 
{MENU/SET}.
4Select “Edit/View SPD”, then 
press {MENU/SET}.
5Press the speed dial button ({1} to 
{16}).
OR
Press {LOWER}, then press the 
speed dial button ({1} to {16}).
6Press {ERASE}.
7Select “Yes?”, then press {ERASE} 
or {MENU/SET}.
LTo cancel, select “No?”, then press 
{MENU/SET}.
8Press and hold {MENU/SET} to 
return to standby mode.
Note:
LTo return to the previous menu, press 
{
						

							Multi-unit Operation
38
For assistance, please visit http://www.panasonic.com/phonehelp
Multi-unit Operation
Intercom/Paging
A 2-way intercom can be set up between 
two extensions. Make sure that each 
extension has been assigned the 
number (“11” to “26”, see “Extension 
No.” on page 23) and is connected to the 
LINE1/2 and LINE3/4 telephone jacks of 
the unit (page 15, 16, 17).
The speed dial (extension) buttons “1, 
2, 3...15, 16” mean the extension 
numbers “11, 12, 13...25, 26”.
Note:
LIf you press the line button during an 
intercom call (paging), the intercom 
call (paging) is disconnected and you 
can make or answer an outside call.
Making an intercom call
Using the handset
1Press {INTERCOM}.
LThe INTERCOM indicator lights.
LThe SP-PHONE indicator lights 
and the speakerphone turns on.
2Lift the handset.
LThe SP-PHONE indicator goes 
out.
3Press the speed dial (extension) 
button or enter the extension 
number.
4To end the intercom call, place the 
handset on the cradle.
LThe INTERCOM indicator goes 
out.
Using the speakerphone
1Press {INTERCOM}.
LThe INTERCOM indicator lights.
LThe SP-PHONE indicator lights 
and the speakerphone turns on.
2Press the speed dial (extension) 
button or enter the extension 
number.
3To end the intercom call, press 
{SP-PHONE} or {INTERCOM}.
LThe INTERCOM and the 
SP-PHONE indicators go out.
If speed dial preference is set to 
“Intercom DSS”
1Press the speed dial (extension) 
button.
LThe INTERCOM indicator lights.
LThe SP-PHONE indicator lights 
and the speakerphone turns on.
2To end the intercom call, press 
{SP-PHONE} or {INTERCOM}.
LThe INTERCOM and the 
SP-PHONE indicators go out.
Answering an intercom call
The INTERCOM indicator flashes rapidly 
and the extension number of the caller is 
displayed.
Lift the handset or press {SP-PHONE} 
or {INTERCOM}.
Answering an intercom call directed 
to another extension
Any extensions can answer the intercom 
call directed to another extension.
Press {INTERCOM}.




						

							Multi-unit Operation
For assistance, please visit http://www.panasonic.com/phonehelp39
Paging a designated 
extension
Important:
LTurn Do Not Disturb (DND) off at the 
destination extension (see “Turning Do 
Not Disturb (DND) on/off ” on 
page 27).
1Press {INTERCOM} 2 times.
LThe INTERCOM indicator lights.
LThe SP-PHONE indicator lights 
and the speakerphone turns on.
2Press the speed dial (extension) 
button or enter the extension 
number, then speak into the MIC or 
the handset.
LThe destination extension does not 
ring, instead it will beep 3 times.
LYou can make an intercom call by 
pressing {INTERCOM}.
3To end the paging, place the handset 
on the cradle or press {SP-PHONE}.
Answering a single page
If auto mute is set to on
Lift the handset or press {MUTE}.
If auto mute is set to off
Speak into the MIC or the handset.
Turning auto mute on/off 
If this feature is set to off, sounds at the 
paged extension is heard automatically.
Important:
LMake sure that the unit is in standby 
mode. 
1Press {MENU/SET}.
2Select “Phone Setup”, then press 
{MENU/SET}.
3Select “Auto Mute”, then press 
{MENU/SET}.
4Select the desired setting, then press 
{MENU/SET}.
5Press and hold {MENU/SET} to 
return to standby mode.
Note:
LTo return to the previous menu, press 
{
						

							Multi-unit Operation
40
For assistance, please visit http://www.panasonic.com/phonehelp
Room monitor
You can monitor a room using the 
intercom feature. For example, you can 
monitor a baby from different areas of 
the house. 
To use this feature, turn auto mute off at 
the destination extension.
Important:
LTurn auto mute off at the destination 
extension (see “Turning auto mute on/
off ” on page 39).
LMake sure that the destination unit is 
in standby mode. 
1Press {INTERCOM} 2 times.
LThe INTERCOM indicator lights.
LThe SP-PHONE indicator lights 
and the speakerphone turns on.
2Press the speed dial (extension) 
button or enter the extension 
number.
LThe destination extension does not 
ring, instead it will beep 3 times.
LYour unit starts to monitor the room 
through the extension.
LIf necessary, you can mute your 
sound output by pressing 
{MUTE}.
3To end monitoring, press 
{SP-PHONE} or place the handset 
on the cradle.
Note:
LTo avoid being monitored and keep 
privacy, turn Do Not Disturb (DND) on.
LThe monitored extension user can 
stop being monitored by pressing 
{SP-PHONE} or {INTERCOM}.
Transferring calls
You can transfer an outside call to 
another extension.
The speed dial (extension) buttons “1, 
2, 3...15, 16” mean the extension 
numbers “11, 12, 13...25, 26”.
Blind transfer
1During an outside call, press 
{TRANSFER} to put the call on hold.
2Press the speed dial (extension) 
button or enter the extension 
number, then place the handset on 
the cradle.
LIf the transferred extension does 
not answer within 1 minute, the 
transferred call will ring at all 
extensions.
Note:
LAny extensions can take a transferred 
call by pressing the relevant line 
button.
LIf a call is kept on hold for more than 
60 or 120 seconds, an alarm tone 
starts to sound (hold reminder). To 
turn off the hold reminder, see “Hold 
reminder” on page 29.
LIf a call is kept on hold for more than 5 
minutes, the call is disconnected.
Paging before transfer
1During an outside call, press 
{INTERCOM} 2 times to put the call 
on hold.
LYou can make an intercom call by 
pressing {INTERCOM}.
2Press the speed dial (extension) 
button or enter the extension 
number.
LIf the paged extension does not 
answer, press the relevant line 
button.