Palm Zire Handheld Instructions Manual

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The list scrolls to the first record in the list that starts with the first letter you 
enter. Continue to spell the name you’re looking for, or when you see the name, 
tap it. 
5.Tap Add.
The name you selected, along with the other information associated with it, is 
pasted into the record you selected in step 1.
Phone Lookup tips
Write the Graffiti Command stroke “/L” to activate the Phone Lookup feature. 
You can also activate it in the following circumstances:
nWhile entering text: For example, to insert the full name and phone number for 
someone with the last name “Williams,” write the Graffiti characters for “Wi” 
and then the Phone Lookup Command stroke “/L.”
Assuming you have only one Address Book record that begins with “Wi,” your 
handheld inserts the full name “Fred Williams” (and its associated 
information). If you have more than one name that begins with “Wi,” the Phone 
Lookup screen appears and highlights the first record that begins with “Wi.”
nFor selected text: Drag to highlight the text, and then write the Phone Lookup 
Command stroke “/L.” Your handheld replaces the selected text and adds the 
name and its associated information.
Looking up Address Book records
When working with Address Book, the scroll button on the front panel of the 
handheld makes it easy to navigate among your address entries. 
nIn the Address list screen, the scroll button moves up or down an entire screen 
of records. If you hold down the scroll button, you accelerate the scrolling and 
display every third screen.
nIn the Address view screen, the scroll button moves to the previous or next 
address record.
You can also use the Address list Look Up feature to quickly scroll to any of your 
Address Book entries.  
						

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To look up an Address Book record:
1.Display the Address list screen.
2.Enter the first letter of the name you want to find.
The list scrolls to the first entry that begins with that letter. If you write another 
letter, the list scrolls to the first entry that starts with those two letters. For 
example, writing an “s” scrolls to “Sands,” and writing “sm” scrolls further to 
“Smith.” If you sort the list by company name, the Look Up feature scrolls to the 
first letter of the company name.
3.Tap the record to view its contents.
Looking up names to add to Expense records
In Expense, Lookup displays the names in your Address Book that have data in the 
Company field. You can add these names to a list of attendees associated with an 
Expense record.
To add names to an Expense record:
1.Tap the Expense record to which you want to add names.
2.Ta p  D e t a i l s .
Look Up line 
						

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3.Tap Who.
4.Tap Lookup.
The Attendees Lookup screen displays all the names in your Address Book that 
have data in the Company field.
5.Select the name you want to add, and then tap Add.
The name appears in the Attendees screen.
6.Repeat steps 4 and 5 to add more names.
7.Ta p  D o n e .
8.Ta p  O K .
Sorting lists of records
You can sort lists of records in various ways, depending on the application. Sorting 
is available in applications that have list screens: Address Book, To Do List, 
Memo Pad, and Expense.
NOTEYou can also assign records to categories. See “Categorizing records” earlier 
in this chapter.
To sort records in To Do List and Expense:
1.Open the application to display the list screen.
2.Tap Show.
3.Tap the Sort by pick list and select an option.
4.Ta p  O K .
To sort records in Address Book, Note Pad, and Memo Pad:
1.Open the application.
2.In Note Pad only: Tap Done to display the list screen.
3.Tap the Menu icon  .
4.Tap Options, and then tap Preferences.
Ta p  h e r e 
						

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Address Book:
Note Pad:
Memo Pad:
5.
Do one of the following:
Address Book: Tap the setting you want.
Note Pad: Tap the Sort by pick list and select Alphabetic, Date, or Manual.
Memo Pad: Tap the Sort by pick list and select Alphabetic or Manual.
6.Ta p  O K .
To sort the Note Pad or Memo list manually, tap and drag a memo or note to a new 
location in the list. 
NOTETo make the list of your memos appear in Palm Desktop software as you 
manually sorted it on your handheld, open Memo Pad in Palm Desktop software and 
click List by. Then select Order on handheld.
Attaching notes
In applications except Memo Pad and Note Pad, you can attach a note to a record. 
A note can be up to several thousand characters long. For example, for an 
appointment in Date Book, you can attach a note with directions to the location.
To attach a note to a record:
1.Display the entry to which you want to add a note. 
2.In Address Book only: Tap Edit. 
						

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3.Ta p  D e t a i l s .  
4.Ta p  N o t e .
5.Enter your note.
6.Ta p  D o n e .
A small note icon appears at the right side of any item that has a note.
To review or edit a note:
nTap the Note icon  .
To delete a note:
1.Tap the Note icon  .
2.Tap Delete.
3.Tap Yes.
Choosing fonts
In many applications, you can change the font style to make text easier to read. You 
can choose a different font style for each application.
Note icon
Small fontLarge font
Bold font 
						

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To change the font style:
1.Open an application.
2.Tap the Menu icon  . 
3.Tap Options, and then tap Font.
4.Tap the font style you want to use.
5.Ta p  O K .
Reviewing Reminders
You can set alarms to notify you of appointments, notes, and alarms in Date Book, 
Note Pad, and Clock. When an alarm occurs, your handheld displays a reminder 
message. If you tap Snooze in response to an alarm message, your handheld 
reminds you of the alarm again in five minutes. The Reminder screen displays 
alarms that await attention.
To respond to reminders, do one of the following:
nSelect an item’s check box to clear the item.
nTap an item (either the icon or the text description) to open the application 
where the alarm was set. The application opens to the entry associated with the 
alarm.
nTap Done to close the reminder list and return to the current screen. An 
attention indicator will blink in the upper-left corner of the screen; tap it to view 
the reminder list again.
nTap Snooze to see the list again in five minutes.
nTap Clear All to dismiss all reminders in the list.
NOTEIf you tap Done or Snooze and view the reminder list later, the current time 
displays in the Reminder bar and the original alarm time displays with each list item. 
Tap here for small fontTap here for large fontTap here for bold font 
						

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Receiving reminders from Palm Desktop software
You can also set an option to receive Date Book event alerts from Palm Desktop 
software. The feature is disabled by default, so you must enable it within 
Palm Desktop software.
To enable an event alert from Palm Desktop software:
1.Double-click the Palm Desktop icon.
2.From the Tools menu, select Options, and then select Alarms.
3.Set Alarm Configuration options, either Always Available or Available only 
when the Palm Desktop is running.
4.(Optional) To hear an alert sound as well as receiving an alert message, select 
the check box to Play audible notification with alarm dialog.
5.Click OK.
Hiding or masking private records
You can use the Security application to set a password and select whether to mask 
your private records or hide them completely. See Chapter 12 for details.
Installing and removing applications
This section explains how to install and remove applications on your handheld, 
and how to remove Palm Desktop software from your computer.
Installing add-on applications
Your handheld comes with the Date Book, Address Book, To Do List, Note Pad, 
Memo Pad, Calculator, and Expense applications installed and ready to use.
You can also install additional applications on your handheld such as games and 
other software. The Install Tool makes it easy to install software during a HotSync 
operation. There are a variety of third-party applications available for your 
handheld. To learn more about these applications, visit the web site 
www.palm.com.
Any game or application that you install on your handheld resides in memory; you 
can delete them at any time.
NOTESome add-on applications may not be compatible with the two-button 
handheld model. 
						

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To install add-on software on your handheld using a Windows computer:
1.On your computer, copy or download the application you want to install into 
the Add-on folder in your Palm Desktop directory on your computer.
NOTEIf the software you download is compressed, you need to decompress 
it into this folder. If you prefer to place the application into another folder, you 
need to navigate to that folder before you complete step 5.
2.Double-click the Palm Desktop icon on your desktop.
3.Click Install.
TIPYou can also access the Install Tool dialog box by selecting Install Tool 
from the Palm Desktop program group or by double-clicking any file with a 
PRC, PDB, PQA, PNC, or SCP file extension.
4.In the User selector, select the name that corresponds to your handheld.
5.Click Add.
6.Select the application(s) that you want to install on your handheld.
7.Click Open. 
						

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NOTEReview the list of applications you selected in the Install Tool dialog box. 
If you do not want to install an application, select it, and then click Remove. 
(This does not remove the application from your computer; it simply removes 
it from the list of applications to install.)
8.Click Done to close the Install Tool window.
9.Perform a HotSync operation to install the selected application(s). 
See“Performing HotSync
® Operations” in Chapter 14 for details.
NOTEFiles that remain in the list after you perform a HotSync operation did 
not install. This can happen if the file type was not recognized during the 
HotSync operation.
To install add-on software on your handheld using a Mac:
1.On your computer, copy or download the application you want to install into 
the Add-on folder in your Palm folder.
NOTEIf the software you download is compressed, you need to decompress 
it into this folder. 
2.Double-click the HotSync Manager icon in the Palm folder.
3.From the HotSync menu, choose Install Handheld Files.
4.From the User pop-up menu, select the name that corresponds to your 
handheld.
5.Click Add to List. 
						

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6.Select the Add-on folder from the pop-up menu.
7.Select the application you want to install.
If the file you want to install is not listed in the dialog box, go to the folder where 
you copied the file. Most Palm™ application files have the extension PRC, PDB, 
PQA, or SCP.
8.Click Add File to add the selected application to the Install Handheld Files list.
TIPYou can also drag files or folders to the list in the Install Handheld Files 
dialog box. The files are copied to the Files To Install folder.
9.Close the Install Handheld Files window.
10 .Perform a HotSync operation to install the selected application(s) on your 
handheld. See“Performing HotSync
® Operations” in Chapter 14 for details.
NOTEFiles that remain in the list after you perform a HotSync operation did 
not install. This can happen if the file type was not recognized during the 
HotSync operation.
Removing applications
In the event that you run out of memory or decide that you no longer need an 
application you installed, you can remove applications from your handheld. You 
can remove only add-on applications, patches, and extensions that you install; you 
cannot remove the applications that were pre-installed on your handheld.
To remove an add-on application: 
1.Tap the Home icon  . 
2.Tap the Menu icon  . 
3.Tap Delete on the App menu.