Palm Zire Handheld Instructions Manual

							Using Note Pad
31
might create a ShortCut for your name, or for the header of a memo. 
See“ShortCuts preferences” in Chapter 15 to learn about creating your own 
ShortCuts.
To use a ShortCut, draw the ShortCut stroke followed by the ShortCut characters. 
When you draw the ShortCut stroke, the ShortCut symbol appears at the insertion 
point to show that you are in ShortCut mode.
Your handheld includes the following predefined Graffiti ShortCuts:
Using Note Pad
In addition to using the onscreen keyboard and Graffiti characters, you can enter 
data on your handheld using the Note Pad application. When you use Note Pad, 
you write quick notes directly on the handheld screen in your own handwriting. 
Later, you can enter this information into another application, or delete it. 
See“Using Note Pad” in Chapter 11 for more information and instructions.
To use Note Pad:
1.Tap the Home icon  .
2.Tap the Note Pad icon  .
3.Write the information directly on the handheld screen.
4.Ta p  D o n e .
ShortCut
 
Entry ShortCut
Date stamp ds
Time stamp ts
Date/time stamp dts
Meeting me
Breakfast br
Lunch lu
Dinner di 
						

							Chapter 3 Entering Data in Your Handheld
32
Beaming data
Your handheld is equipped with an IR port that is located at the top of the 
handheld, behind the dark shield. The IR port supports the IrCOMM 
implementation of the standards for infrared communication established by the 
Infrared Data Association (IrDA). This means that not only can you beam data to 
another Palm OS
® handheld that is close by and equipped with an IR port, but you 
can also beam data to a mobile phone or any other device that supports the 
IrCOMM implementation of the IrDA standards and can read the type of data 
youre beaming.
You can beam the following information between devices with an IR port:
nThe record currently displayed in Date Book, Address Book, To Do List, 
Note Pad, or Memo Pad
nAll records of the category currently displayed in Address Book, To Do List, 
Note Pad, or Memo Pad
nA special Address Book record that you designate as your business card, 
containing information you want to exchange with business contacts
nAn application installed in memory
NOTEYou can also perform HotSync® operations using the IR port. See“IR HotSync 
operations” in Chapter 14 for more details.
To select a business card:
1.Create an Address Book record that contains the information you want on your 
business card.
2.Tap the Menu icon  .
3.Tap Select Business Card on the Record menu.
4.Tap Yes.
To beam a record, business card, or category of records:
1.Locate the record, business card, or category you want to beam.
2.Tap the Menu icon  .
3.Tap one of the following on the Record menu:
– The Beam command for an individual record
– In Address Book only: Beam Business Card
– Beam Category
TIPYou can also beam a business card by holding down the Address Book 
application button   until the Beam Status dialog box appears.
4.When the Beam Status dialog box appears, point the IR port directly at the IR 
port of the receiving device. 
						

							Beaming data
33
TIPFor best results, Palm handhelds should be between 10 centimeters 
(approximately 4 inches) and 1 meter (approximately 39 inches) apart, and the 
path between the two handhelds must be clear of obstacles. Beaming distance 
to other devices may be different.
5.Wait for the Beam Status dialog box to indicate that the transfer is complete 
before you continue working on your handheld.
To beam an application:
1.Tap the Home icon  .
2.Tap the Menu icon  .
3.Tap Beam on the App menu.
4.Tap the application you want to transfer.
NOTESome applications are copy-protected and cannot be beamed. These 
are listed with a lock icon next to them.
5.Tap Beam.
6.When the Beam Status dialog box appears, point the IR port directly at the IR 
port of the receiving device.
7.Wait for the Beam Status dialog box to indicate that the transfer is complete 
before you continue working on your handheld.
To receive beamed information:
1.Turn on your handheld.
2.Point the IR port directly at the IR port of the transmitting device to open the 
Beam dialog box.
3.Once you have received the file, select a category for the incoming information, 
create a new category, or leave the information unfiled.
4.Tap Yes.  
						

							Chapter 3 Entering Data in Your Handheld
34
Tips on beaming information
nYou can set the full-screen pen stroke to beam the current entry.
See“Pen preferences” in Chapter 15 for more information. 
nYou can draw the Graffiti Command stroke to activate the Command toolbar, 
and then tap the beam icon. 
nYou can use the Graffiti Command stroke “/ B” to beam the current entry.
Using your computer keyboard
If you have a lot of data to enter, or prefer to use the computer keyboard, you can 
use Palm Desktop software or any supported PIM to enter information. You can 
then perform a HotSync operation to synchronize the information on your 
computer with the information on your handheld. For more information on 
entering data on your computer, refer to the online Help in Palm Desktop 
software, the Quick Tour in Palm Desktop software (for Windows users), and the 
Palm Desktop Software for the Macintosh User’s Guide on the Palm Desktop software 
CD-ROM.
Importing data
If you have data stored in computer applications such as spreadsheets and 
databases, or if you want to import data from another handheld, you can transfer 
the data to your handheld without having to key it in manually. Save the data in 
one of the file formats listed below, import it into Palm Desktop software, and then 
perform a HotSync operation to transfer the data to your handheld.
Importing data from a Windows computer
Palm Desktop software can import data in the following file formats: 
nComma delimited (.csv, .txt): Address Book and Memo Pad only
nTab delimited (.tab, .tsv, .txt): Address Book and Memo Pad only
nCSV (Lotus Organizer 2.x/97 Mapping): Address Book only
nvCal (.vcs): Date Book only 
nvCard (.vcf): Address Book only
nDate Book archive (.dba)
nAddress Book archive (.aba)
nTo Do List archive (.tda)
nMemo Pad archive (.mpa)
Archive formats can only be used with Palm Desktop software. Use the archive file 
formats to share information with other people who use a Palm OS handheld or to 
create a copy of your important Palm Desktop information. 
						

							Importing data
35
To import data from a Windows computer:
1.Open Palm Desktop software.
2.Click the application into which you want to import data.
3.If you are importing records that contain a field with category names, do the 
following:
– Select All in the Category box.
– Be sure that the same categories that appear in the imported file also exist in 
the application. If the categories do not exist, create them now; otherwise, the 
records are imported into the Unfiled category.
4.From the File menu, select Import.
5.Select the file you want to import.
6.Click Open.
NOTEIf you are importing a vCal or vCard file, skip to step 10. You do not have 
to specify which fields correspond to the imported data.
7.To import data into the correct Palm Desktop fields, drag fields in the left-hand 
column so that they are opposite the corresponding imported field on the right.
8.If you do not want to import a field, deselect the check box for that field.
9.Click OK.
The imported data is highlighted in the application.
10 .To add the imported data to your handheld, perform a HotSync operation.
See Palm Desktop online Help for more information on importing and exporting 
data.
Importing data from a Mac
Palm Desktop software can import data from any of the following applications 
when you export the data in the appropriate file format: 
nAddress Book Plus (text file)
nClaris Organizer (Palm Desktop software can open these files directly)
nClarisWorks (save under new name as ASCII text file)
nDateBook Pro (text file)
nDayMaker (text file)
nDynodex (text file)
nFileMaker Pro (tab separated text file)
nMeeting Maker (text file) 
						

							Chapter 3 Entering Data in Your Handheld
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nNewton running OS 1.0 with Newton Connection Kit:
Names; Date Book Calendar; and Notepad (text file)
nNow Contact (text file)
nNow Up-to-Date (text file)
nQuickDex (text file)
nTouchBase Pro (text file)
Palm Desktop software can also import data in the following file formats:
nTab delimited (.tab, .tsv, .txt)
nvCal (.vcs): Date Book only 
nvCard (.vcf): Address Book only
To import data from a Mac:
1.Open Palm Desktop software.
2.From the File menu, select Import.
3.Select the file you want to import.
4.Click Import.
5.If you want to change the order of the fields you’re importing, point to a field, 
wait for the cursor to change to a double arrow, and then drag the field to a new 
location.
6.If you do not want to import a field, click the arrow between the field names.
7.From the Fields pop-up menu, select the appropriate field.
8.From the Delimiters pop-up menu, select the appropriate delimiter.
9.Click OK.
10 .To add the imported data to your handheld, perform a HotSync operation.
See Palm Desktop online Help for more information on importing and exporting 
data. 
						

							37
CHAPTER 4
Working with Applications
This chapter explains how to open and switch between applications on your 
handheld, how to change application settings so they are personalized to your 
work methods, and how to categorize applications so you view them in related 
groups.
Opening applications
Tapping the Home icon opens the Applications Launcher, which allows you to 
open any application installed on your handheld. You can also open Date Book 
and Address Book with the application buttons on the front panel of your 
handheld.
In addition to providing a way for you to open applications, the Applications 
Launcher displays the current time, battery level, and application category.
Home icon
Date BookAddress 
Book 
						

							Chapter 4 Working with Applications
38
To open an application on your handheld:
1.Tap the Home icon  .
2.Tap the icon of the application that you want to open. If you have many 
applications installed on your handheld, tap the scroll bar to see all of your 
applications.
TIPTo find an application quickly, you can write the Graffiti® character for the first 
letter of its name. The Applications Launcher scrolls to the first application with a 
name that begins with that letter.
Switching between applications
When working in any application, tap the Home icon   or press an application 
button on the front panel of your handheld to switch to another application. Your 
handheld automatically saves your work in the current application and displays it 
when you return to that application.
Categorizing applications
The category feature enables you to manage the number of application icons that 
appear onscreen in the Applications Launcher. You can assign an application to a 
category and then display a single category or all your applications. 
To categorize an application: 
1.Tap the Home icon  . 
2.Tap the Menu icon  . 
3.Tap Category on the App menu. 
						

							Changing the Applications Launcher display
39
4.Tap the pick list next to each application to select a category.
TIPTo create a new category, tap Edit Categories from the pick list. Tap New, 
enter the category name, and then tap OK to add the category. Tap OK.
5.Ta p  D o n e .
To display applications by category: 
1.Tap the Home icon  . 
2.Do one of the following:
– Tap the Home icon repeatedly to cycle through all your categories.
– Tap the pick list in the upper-right corner of the screen and select the 
category you want to display.
Changing the Applications Launcher display
By default, the Applications Launcher displays each application as an icon. As an 
alternative, you can choose to show a list of applications. You can also choose to 
view the same category of applications each time you open the Applications 
Launcher.
To change the Applications Launcher display:
1.Tap the Home icon  .
2.Tap the Menu icon  . 
3.Tap Options, and then tap Preferences. 
						

							Chapter 4 Working with Applications
40
4.Tap the View By pick list and select List.
5.Ta p  O K .
To open the Applications Launcher to the last opened category:
1.Tap the Home icon  .
2.Tap the Menu icon  . 
3.Tap Options, and then tap Preferences.
4.Tap the Remember Last Category check box to select it.
5.Ta p  O K .
Using menus
Menus on your handheld are easy to use. Once you have mastered them in one 
application, you can use them the same way in all other applications.
The menus of each application are illustrated in the chapter on that application.