Palm M130 Handheld Instructions Manual

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CHAPTER 5
Using Your Basic Applications
Your handheld includes these basic applications:
nDate Book
nAddress Book
nTo  D o  L i s t
nNote Pad
nMemo Pad
nClock
nCalculator
This chapter is divided into three sections:
n“Overview of basic applications” briefly describes each application and 
explains how to open it.
n“Common tasks”gives instructions on how to do tasks that you can do in most 
or all of the basic applications. It’s easy to transfer what you learn in one 
application to the others because the structure and behavior of all the 
applications are quite similar.
n“Application-specific tasks” is organized by application and gives instructions 
on how to perform tasks that are specific to each application.
Overview of basic applications
Date Book
Date Book lets you quickly and easily schedule appointments or any kind of 
activity associated with a time and date.
In Date Book, you can do the following:
nEnter a description of your appointment and assign it to a specific time and 
date.
nDisplay a chart of your appointments for an entire week. The Week View makes 
it easy to spot available times and any potential scheduling overlaps or 
conflicts. 
						

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nDisplay a monthly calendar to quickly spot days where you have morning, 
lunch, or afternoon appointments.
nDisplay an agenda showing appointments, untimed events, and your To Do 
items for the day.
nSet an alarm to notify you of the scheduled activity. 
nCreate reminders for events that are based on a particular date, rather than time 
of day. Birthdays and anniversaries are easy to track with your handheld.
nAttach notes to individual events for a description or clarification of the entry 
in your Date Book.
To open Date Book:
nPress the Date Book application button on the front panel of your handheld. 
Date Book opens to today’s schedule.
NOTEPress the Date Book application button repeatedly to cycle through the Day, 
Week, Month and Agenda views.
Address Book
Address Book enables you to keep names, addresses, phone numbers, and 
other information about your personal or business contacts.
In Address Book, you can do the following:
nQuickly look up or enter names, addresses, phone numbers, and other 
information.
nEnter up to five phone numbers (home, work, fax, mobile, etc.) or 
e-mail addresses for each name.
nDefine which phone number appears in the Address list for each Address Book 
entry. 
nAttach a note to each Address Book entry, in which you can enter additional 
information about the entry.
nAssign Address Book entries to categories so that you can organize and view 
them in logical groups.
nCreate your own digital business card that you can beam to other Palm OS® 
handhelds.
Date Book button 
						

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To open Address Book: 
nPress the Address Book application button on the front panel of your handheld. 
Address Book opens to display the list of all your records.
NOTEPress the Address Book application button repeatedly to cycle through the 
categories in which you have records. Press and hold the Address Book application 
button to instantly beam your business card to another Palm OS
 handheld.
To  D o  L i s t
To Do List is a convenient place to create reminders and prioritize the things 
that you have to do.
In To Do List, you can do the following:
nMake a quick and convenient list of things to do.
nAssign a priority level to each task.
nAssign a due date for any or all of your To Do List items. 
nAssign To Do List items to categories so that you can organize and view them 
in logical groups.
nSort your To Do List items either by due date, priority level, or category.
nAttach notes to individual To Do List items for a description or clarification of 
the task.
To open To Do List:
nPress the To Do List application button on the front panel of your handheld. To 
Do List opens to display the category of items you last viewed.
Address Book button
 To Do List button 
						

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NOTEPress the To Do List application button repeatedly to cycle through the 
categories in which you have items.
Note Pad
Note Pad provides a place to take notes in your own handwriting. You can 
use Note Pad to do everything you might do with a piece of paper and a 
pencil.
In Note Pad, you can do the following:
nTake notes, draw a sketch, or write any kind of message directly on your 
handheld screen. Later, you can enter this information into other applications. 
nSet an alarm to use your notes as reminder messages. 
nAssign notes to categories so that you can organize and view them in logical 
groups.
nCopy and paste notes into popular computer applications like Microsoft Word 
from Palm™ Desktop software after synchronizing data with HotSync
® 
technology.
nChoose the pen and paper color for your notes.
To open Note Pad:
nPress the Note Pad application button on the front panel of your handheld. Note 
Pad opens a new note so that you can begin writing immediately.
NOTEPress the Note Pad application button repeatedly to cycle through the 
categories in which you have items.
Memo Pad
Memo Pad provides a place to take notes that are not associated with records 
in Date Book, Address Book, or To Do List.
In Memo Pad, you can do the following:
nUse Graffiti® characters to store memos, lists, or any other text message on your 
handheld. 
nDrag and drop memos into popular computer applications like Microsoft Word 
when you synchronize using Palm Desktop software and HotSync technology.
 Note Pad button 
						

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67
nAssign memos to categories so that you can organize and view them in logical 
groups.
nWrite down phone numbers and other types of information. Later, you can copy 
and paste this information to other applications. 
To open Memo Pad:
1.Tap the Applications icon  . 
2.Tap the Memo Pad icon  . 
Calculator
Calculator enables you to perform addition, subtraction, multiplication, 
division, and square root operations.
In Calculator, you can do the following:
nPerform basic calculations.
nStore and retrieve values.
nDisplay the last series of calculations, which is useful for confirming a series of 
“chain” calculations.
To open Calculator:
nTap the Calculator icon   next to the Graffiti writing area.
Clock
Clock enables you to view the current time and date and to set an alarm.
In Clock, you can do the following:
nView the current time and date.
nOpen a preferences screen where you can set the time and date for all the 
applications on your handheld.
nSet an alarm.
Calculator 
icon 
						

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To open Clock:
1.Tap the Applications icon  . 
2.Tap the Clock icon  .
TIPYou can also tap the clock icon   in the upper-left corner of the Graffiti writing 
area to open clock.
Common tasks
The tasks described in this section use the term “records” to refer to an individual 
item in any of the applications: a single Date Book event, Address Book entry, To 
Do List item, Note Pad note, or Memo Pad memo.
Creating records
You can use the following procedure to create a new record in Date Book, Address 
Book, To Do List, Note Pad, and Memo Pad.
To create a record:
1.Select the application in which you want to create a record.
2.Ta p  N e w.
3.In Date Book only: Select start and end times for your appointment and tap OK.
4.Enter text for the record.
5.(Optional) To select attributes for the record:
– In Date Book, Address Book, To Do List, and Memo Pad, tap Details. 
– In Note Pad, tap the Menu icon  , and then tap Options and Details.
6.In Address Book, Note Pad, and Memo Pad only: Tap Done.
There’s no need to save the record because your handheld saves it automatically.
Editing records
After you create a record, you can change, delete, or enter new text at any time. 
Two screen features tell you when your handheld is in editing mode:
nA blinking cursor 
nOne or more dotted edit lines 
						

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NOTEIn Note Pad you can write anywhere on the screen. So, you will not see an edit 
line or blinking cursor. 
Entering text
For information on how to enter text using Graffiti writing, the onscreen keyboard, 
or the keyboard attached to your computer, see Chapter 2. For information on 
entering text in Note Pad, see “Note Pad” later in this chapter.
Edit menu
The Edit menu is available with any screen where you enter or edit text. In general, 
commands available in the Edit menu apply to text that you 
select in an application.
To select text in an application:
1.Tap the beginning of the text that you want to select.
2.Drag the stylus over the text to highlight it (in black). 
NOTEYou can also double tap to select a word, or triple tap to select a line of 
text.
You can also drag 
across the text to select additional words, or drag 
down to 
select a group of lines.
The following commands may appear in an Edit menu:
UndoReverses the action of the 
last edit command. For example, if you 
used Cut to remove text, Undo restores the text you removed. 
Undo also reverses deletions done by using backspace. When the 
drawing area is selected in Note Pad, Undo erases the last line 
drawn.
Clear NoteErases the drawing from a note in Note Pad. Clear Note appears in 
the Edit menu only when the drawing area is selected.
CutRemoves the selected text and stores it temporarily in the memory 
of your handheld. You can paste the text you cut into another area 
of the current application or into a different application. 
Edit line 
 Blinking cursor 
						

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Deleting records
To delete a record:
1.Select the record you want to delete.
2.Tap the Menu icon  . 
3.Tap Record, and then tap the Delete command:
Date Book: Delete Event
Address Book: Delete Address
To  D o  L i s t : Delete Item
Note Pad: Delete Note
Memo Pad: Delete Memo
A confirmation dialog box appears. If you want to save a copy of the deleted 
item to an archive file in Palm Desktop software, be sure that the check box is 
checked. If you don’t want to save a copy, tap the check box to remove the check. 
(The archive check box does not appear in Note Pad because you can’t archive 
Note Pad notes.)
4.Ta p  O K .
If you choose to save a copy of the selected item, your handheld transfers it to the 
archive file on your desktop the next time you perform a HotSync operation.
CopyCopies the selected text and stores it temporarily in the memory 
of your handheld. You can paste the text that you copy into 
another area of the current application or into a different 
application.
Pa steInserts the text that you cut or copied at the selected point in a 
record. The text you paste replaces any selected text. If you did not 
previously cut or copy text, Paste does nothing.
Select AllSelects all of the text in the current record or screen. This enables 
you to cut or copy all of the text and paste it elsewhere.
KeyboardOpens the onscreen keyboard. When you finish with the onscreen 
keyboard, tap Done.
Graffiti HelpOpens screens that show all the Graffiti character strokes. Use this 
command anytime you forget a stroke for a character. 
						

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Other ways to delete records
You can also delete records in the following ways:
nIn Date Book, Address Book, To Do List, and Memo Pad, open the Details dialog 
box for the record, tap Delete, and then tap OK.
nIn Note Pad, open the note you want to delete, and then tap Delete.
nDelete the text of the record.
NOTEIn Date Book, you can choose to delete the text of the current repeating event, 
current and future events, or all instances of that event. 
Purging records
Over time, as you use Date Book and To Do List, you’ll accumulate records in these 
applications that have outlived their usefulness. For example, events that occurred 
months ago remain in the Date Book, and To Do List items that you marked as 
completed remain in the list.
All these outdated records take up memory on your handheld, so it’s a good idea 
to remove them by using Purge. If you think Date Book or To Do List records might 
prove useful later, you can purge them from your handheld and save them in an 
archive file on your computer.
Purging is not available in Address Book, Note Pad, or Memo Pad; you must delete 
outdated records manually from these applications.
To purge records:
1.Open the application.
2.Tap the Menu icon  . 
3.Tap Record, and then tap Purge. 
A confirmation dialog box appears.
Date Book: Tap the pick list and select how old a record must be to be purged. 
Purge deletes repeating events if the last of the series ends before the date that 
you purge records.
Date Book, To Do List: If you want to save a copy of the purged records to an 
archive file on your desktop, be sure that the check box is checked. If you don’t 
want to save a copy, tap the check box to remove the check box.
4.Ta p  O K .
If you chose to save a copy of the purged records, your handheld transfers them to 
an archive file on your desktop the next time you perform a HotSync operation.
NOTEPurging does not happen automatically. You must tap the command to make 
it happen. 
						

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Exchanging and updating data: HotSync operations
The HotSync process automatically synchronizes — that is, exchanges and updates 
— data between your handheld and Palm Desktop software. Changes you make 
on your handheld or Palm Desktop software appear in both places after a HotSync 
operation. HotSync technology synchronizes only the needed portions of files, 
thus reducing synchronization time. 
You can synchronize your data either directly or indirectly. Direct methods include 
connecting your handheld to the cradle/cable attached to your computer, or using 
infrared communications. An indirect method is using a modem. See Chapter 6 for 
information about performing HotSync operations via a modem or IR port.
Performing a HotSync operation for the first time: 
Windows
The first time you synchronize your data, you need to enter user information on 
Palm Desktop software. After you enter this information and synchronize, the 
HotSync Manager recognizes your handheld and doesn’t ask for this information 
again.
If you are a System Administrator preparing several handhelds for a group of 
users, you may want to create a user profile. See “Creating a user profile” in 
Chapter 6 before performing the following steps.
IMPORTANTYou must perform your 
first HotSync operation with a local, direct 
connection, or with infrared communication, rather than using a modem.
The following steps assume that you have already installed Palm Desktop 
software. If you have not installed this software,  see “Installing Palm Desktop 
software” in Chapter 1 for instructions.