Palm M130 Handheld Instructions Manual

							Common tasks
83
example, writing an “s” scrolls to “Sands,” and writing “sm” scrolls further to 
“Smith.” If you sort the list by company name, the Look Up feature scrolls to the 
first letter of the company name.
3.Tap the record to view its contents.
Using Find
You can use Find to locate any text that you specify, in any application that resides 
on your handheld. Find does not search applications that reside on an expansion 
card.
To use Find:
1.Tap the Find icon  .
TIPIf you select text in an application before you tap Find, the selected text 
automatically appears in the Find dialog box.
2.Enter the text that you want to find. 
Find is 
not case-sensitive. For example, searching for the name “davidson” also 
finds “Davidson.”
Find locates any words that begin with the text you enter. For example, 
searching for “plane” finds “planet,” but not “airplane.”
3.Ta p  O K .  
Find searches for the text in all records and all notes.
As your handheld searches for the text, you can tap Stop at any time. You may 
want to do this if the entry you want appears before your handheld finishes the 
search. To continue the search after you tap Stop, tap Find More.
4.Tap the text that you want to review.
Using Phone Lookup
Phone Lookup displays the Address list screen and lets you add the information 
that appears in this list to a record. 
						

							Chapter 5 Using Your Basic Applications
84
To use Phone Lookup:
1.Display the record in which you want to insert a phone number. The record can 
be in Date Book, To Do List, or Memo Pad.
2.Tap the Menu icon  .
3.Tap Options, and then tap Phone Lookup.
4.Begin to spell the last name of the name you want to find. 
The list scrolls to the first record in the list that starts with the first letter you 
enter. Continue to spell the name you’re looking for, or when you see the name, 
tap it. 
5.Tap Add.
The name you selected, along with the other information associated with it, is 
pasted into the record you selected in step 1.
Phone Lookup tips
Write the Graffiti Command stroke “/L” to activate the Phone Lookup feature. You 
can also activate it in the following circumstances:
nWhile entering text: For example, to insert the full name and phone number for 
someone with the last name “Williams,” write the Graffiti characters for “Wi” 
and then the Phone Lookup Command stroke “/L.”
Assuming you have only one Address Book record that begins with “Wi,” your 
handheld inserts the full name “Fred Williams” (and its associated 
information). If you have more than one name that begins with “Wi,” the Phone 
Lookup screen appears and highlights the first record that begins with “Wi.”
nFor selected text: Drag to highlight the text, and then write the Phone Lookup 
Command stroke “/L.” Your handheld replaces the selected text and adds the 
name and its associated information.
Sorting lists of records
You can sort lists of records in various ways, depending on the application. Sorting 
is available in applications that have list screens: Address Book, To Do List, and 
Memo Pad. 
						

							Common tasks
85
NOTEYou can also assign records to categories. See “Categorizing records”earlier 
in this chapter.
To sort records in To Do List:
1.Open the application to display the list screen.
2.Ta p  S h o w.
3.Tap the Sort by pick list and select an option.
4.Ta p  O K .
To sort records in Address Book, Note Pad, and Memo Pad:
1.Open the application.
2.In Note Pad only: Tap Done to display the list screen.
3.Tap the Menu icon  .
4.Tap Options, and then tap Preferences.
Address Book:
Note Pad:
Memo Pad:
5.
Do one of the following:
Address Book: Tap the setting you want.
Note Pad: Tap the Sort by pick list and select Alphabetic, Date, or Manual.
Memo Pad: Tap the Sort by pick list and select Alphabetic or Manual.
6.Ta p  O K . 
						

							Chapter 5 Using Your Basic Applications
86
To sort the Note Pad or Memo list manually, tap and drag a memo or note to a new 
location in the list. 
NOTETo make the list of your memos appear in Palm Desktop software as you 
manually sorted it on your handheld, open Memo Pad in Palm Desktop software and 
click List by. Then select Order on handheld.
Making records private
You can make individual records private. Private records remain visible and 
accessible, however, until you select the Security setting to hide or mask all private 
records. See “Security” in Chapter 3 for more information.
Hiding or masking private records
You can hide or mask all records that you mark as private. Masked records appear 
as grey placeholders in the same position they would appear if they were not 
masked, and are marked with a lock icon. Hidden records disappear completely 
from the screen. If you define a password for your handheld, you must enter it to 
display private records.
To hide all private records:
1.Tap the Applications icon  .
2.Tap Security.
3.Tap the Current Privacy pick list and select Hide Records.
4.Tap OK to confirm that you want to hide private records. 
Tap Hide 
Records 
						

							Common tasks
87
To mask all private records:
1.Tap the Applications icon  .
2.Tap Security.
3.Tap the Current Privacy pick list and select Mask Records.
4.Tap OK to confirm that you want to mask private records. 
To display all private records:
1.Do one of the following:
Tap the Applications icon  , tap Security, then tap the Current Privacy pick list 
and select Show Records.
If you do not have a password, hidden and masked records become visible. 
If you have a password, the Show Private Records dialog box appears. Go to 
step 2.
2.Enter your password, and then tap OK.
To unmask individual records:
1.Ta p  a  m a s k e d  r e c o r d .
2.Do one of the following:
If you do not have a password, a masked record becomes visible. 
If you have a password, the Show Private Records dialog box appears. Go to 
step 3.
3.Enter your password, and then tap OK.
Ta p  M a s k  
Records
Ta p  
Show 
Records 
						

							Chapter 5 Using Your Basic Applications
88
To make a record private:
1.Display the entry that you want to make private.
2.In Note Pad only: Tap the Menu icon  , and then tap Options.
3.Tap Details. 
4.Tap the Private check box to select it.
5.Ta p  O K .
Attaching notes
In applications except Memo Pad and Note Pad, you can attach a note to a record. 
A note can be up to several thousand characters long. For example, for an 
appointment in Date Book, you can attach a note with directions to the location.
To attach a note to a record:
1.Display the entry to which you want to add a note. 
2.In Address Book only: Tap Edit.
3.Tap Details. 
4.Ta p  N o t e .
5.Enter your note.
6.Ta p  D o n e .
A small note icon appears at the right side of any item that has a note.
To review or edit a note:
nTap the Note icon  .
To delete a note:
1.Tap the Note icon  .
2.Ta p  D e l e t e .
3.Ta p  Ye s .
Note icon 
						

							Common tasks
89
Choosing fonts
In all basic applications, you can change the font style to make text easier to read. 
You can choose a different font style for each application.
To change the font style:
1.Open an application.
2.Tap the Menu icon  . 
3.Tap Options, and then tap Font.
4.Tap the font style you want to use.
5.Ta p  O K .
Reviewing Reminders
You can set alarms to notify you of appointments, notes, and alarms in Date Book, 
Note Pad, and Clock. When an alarm occurs, your handheld displays a reminder 
message. If you tap Snooze in response to an alarm message, your handheld 
Small fontLarge font
Bold font
Tap here for small fontTap here for large fontTap here for bold font 
						

							Chapter 5 Using Your Basic Applications
90
reminds you of the alarm again in five minutes. The Reminder screen displays 
alarms that await attention.
 To respond to reminders, do one of the following:
1.Select an item’s check box to clear the item.
2.Tap an item (either the icon or the text description) to open the application 
where the alarm was set. The application opens to the entry associated with the 
alarm.
3.Tap Done to close the reminder list and return to the current screen. An 
attention indicator will blink in the upper-left corner of the screen; tap it to view 
the reminder list again.
4.Tap Snooze to see the list again in five minutes.
5.Tap Clear All to dismiss all reminders in the list.
NOTEIf you tap Done or Snooze and view the reminder list later, the current time 
displays in the Reminder bar and the original alarm time displays with each list item. 
Application-specific tasks
Date Book
When you open Date Book, the screen shows the current date and a list of times for 
a normal business day. 
Scheduling an event
A record in Date Book is called an “event.” An event can be any kind of activity that you 
associate with a day. You can enter a new event on any of the available time lines. 
When you schedule an event, its description appears on the time line, and its 
duration is automatically set to one hour. You can easily change the start time and 
duration for any event.
NOTEIt’s possible to schedule events that overlap, but Date Book makes it easy to 
find such conflicts. See “Spotting event conflicts” later in this chapter. 
						

							Application-specific tasks
91
You can also schedule events in your Date Book that occur on a particular date but 
have no specific start or end times, such as birthdays, holidays, and anniversaries. 
These are referred to as “untimed events.” Untimed events appear at the top of the 
list of times, marked with a diamond. You can have more than one untimed event 
on a particular date.
You can also schedule a repeating event, such as a weekly meeting, and continuous 
events, such as a three-day conference or a vacation.
To schedule an event for the current day:
1.Tap the time line that corresponds to the beginning of the event.
2.Enter a description of the event. You can enter up to 255 characters.
3.If the event is one hour long, skip to step 5. If the event is longer or shorter than 
an hour, tap the time of the event to open the Set Time dialog box. 
TIPYou can also open the Set Time dialog (to select a start time) by making 
sure no event is selected, and then writing a number on the number side of the 
Graffiti writing area.
4.Do one of the following:
Tap the time columns on the right side of the Set Time dialog to set the Start 
Time, then tap the End Time box and tap the time columns to set the End Time.
Ta p  a  t i m e  
line
Enter event  Time bar 
shows 
duration
Ta p  t h e  
time of an 
event 
						

							Chapter 5 Using Your Basic Applications
92
Tap All Day to automatically insert the start and end time of the event as 
defined in your Date Book preferences.
5.Ta p  O K .
6.Tap a blank area of the screen to deselect the event. A vertical line appears next 
to the time, indicating the duration of the event.
NOTEIf an event has the same start and end time, the time is only displayed 
once.
To schedule an event for another day:
1.Select the date you want for the event by doing one of the following: 
– Tap the day of the week that you want in the date bar at the top of the screen. 
If necessary, tap the Previous week or Next week scroll arrows to move to 
another week.
TIPYou can also use the scroll button on the front panel of your handheld to 
move forward or backward one day at a time.
Start Time 
highlightedTap to scroll to 
earlier hours
Tap to scroll to 
later hours
Tap to change 
hours
Tap to change 
minutesTap to automatically 
fill the start and end 
times
Previous 
weekNext 
week
Tap to select a day of 
the current week