OKI MB480 User Manual

							
81 • Operation
8.Set the destination address(s) from either:
• Address Book - select from the address book entries
• Screen Entry - enter directly using the keypad
• Number - enter an address or group address number
• LDAP - select from a Lightweight Directory Access Protocol (LDAP) server
If prompted, select More and add additi onal addresses, otherwise select Done.
9. Using the Down arrow key, scroll to Subject and press Enter.
10. Set the subject from either:
• Subject List
•Screen Entry
11. Using the Down arrow key, scroll to File Name and press Enter.
12. Using the keypad or arrow keys and the on -screen keypad, type in the file name.
13. Highlight Done and press Enter.
14. If required, adjust the density setting:
a. Using the Down arrow key, scroll to Density and press Enter.
b. Highlight the required setting and press Enter.
15. If required, adjust the document size:
a. Using the Down arrow key, scroll to *A4 and press Enter.
b. Highlight the required setting and press Enter.
16. If required, adjust the file format:
• If you are sending a color file; (i) Using the Down arrow key, scroll to Color Select (Color) and press Enter.
(ii) Highlight the required setting and press Enter.
• If you are sending a black and white file; (i) Using the Down arrow key, scroll to Color Select (B/W) and press Enter.
(ii) Highlight the required setting and press Enter.
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82 • Operation
Scan to Network PC
Before sending your document to a file server, profiles should be setup first to speed 
up the process. A profile contains a list of filing parameters such as your filing 
protocol, directory, file name and other  scanning parameters. Add a new profile by 
either entering the machine’s web page or  installing and starting the Network Setup 
Tool on the CD-ROM supplied.
1. Place your document(s) with text face Up  in the ADF or face Down on the glass.
2. Using the Down arrow key, scroll to Scan and press Enter.
3. Using the Down arrow key, scroll to Network PC and press Enter.
4. The file server profile list is displayed. If  no profiles exist, the profile list is blank.
5. Using the arrow keys, scroll to the requir ed profile (filing destination) and press 
Enter.
6. Press the Start button.
Scan to PC
The scanner function can be controlled from  either the MFP (Push Scan) or from the 
PC (Pull Scan).
Push Scan
1. Place your document(s) with text face Up  in the ADF or face Down on the glass.
2. Using the Down arrow key, scroll to Scan and press Enter.
3. Using the Down arrow key, scroll to PC and press Enter.
4. The Push Scan screen displays four opti ons. Using the arrow keys, scroll to the 
required function and press Enter:
a. Email
When the Email function is selected, th e ActKey Utility executes PC scan in 
accordance with your settings for “Scan to Email”. The scanned image data 
Note
You can create up to 20 profiles.
Note
Ensure that the Actkey Utility is installed and set up first. Refer to 
“Actkey Utility: Windows Only, USB Only” on page 25. 
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83 • Operation
is saved in the specified folder and is ready for the software to send as an 
attachment. Complete the data on screen and send. 
b. Folder When the Folder function is selected th e Actkey Utility executes PC scan in 
accordance with your settings for “Scan to Folder”. The scanned image data 
is saved in the specified folder.
c. Application
When the Application function is se lected the Actkey Utility executes PC 
scan in accordance with your settings for “Scan to Application1”. The 
scanned image data is saved in the  application specified by the Actkey 
Utility.
d. Fax (MB470 MFP & MB480 MFP)
When the Fax function is selected, the  Actkey Utility executes PC scan in 
accordance with your settings for Scan  to PCFax. The scanned image data 
is saved in the specified folder and is ready for the software to send as an 
attachment. Complete the data on screen and send.
5. Press the Start button.
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84 • Operation
Pull Scan 
Double click the Actkey Icon on your desktop. The Actkey console (below) will display.
The functions below, can now  be controlled from the PC:
• Scan to Application1
• Scan to Application2
• Scan to Email
• Scan to Folder
• Scan to Fax (MB470 MFP & MB480 MFP)
Scan to “Application2” works exactly the  same as scan to Application1, simply 
allowing an alternative application to be selected.
As the cursor passes over an icon, the para meters set for that icon appear in a text 
box, a single click will select that option.
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85 • Operation
Faxing (MB470 MFP & MB480 MFP):
Basic operation
Searching the phone book
To search the contents of the phone book, you can either:
•Use the arrow keys to scroll through th e list and highlight the required entry.
• Using the keypad to type in a search character, for example the first letters of the 
name. Destinations whose initial character matches the entered character 
appears on the screen.Note
Lists of Speed Dials and Group Dials that have been added to the Phone 
Book are displayed in the order Group Dial (G00~ G09) and Speed Dial/
One Touch Dial (#00~#99).
Note
You can switch between numbers, upper-case/lower-case letters, and 
symbols by pressing the same key multiple times. When pressing 
multiple times, you must re-press the key within 2 seconds of the 
previous press.
Refer to Character switching see “Character Switching” on page 16.
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86 • Operation
Sending a Fax
1.Place your document(s) with text face Up  in the ADF or face Down on the glass.
2. Using the Down arrow key, scroll to Fax and press Enter.
3. Enter the destination fax number by either:
a. Selecting Fax No. and typing in the number using the numeric keypad.
(i) Press Enter.
(ii) At the continue prompt, select More to add additional numbers or Done to confirm.
b. Selecting Phone Book and selecting the number from the phone book entries. (i) Search the phone book entries, refer to “Searching the phone book” on page 85.
(ii) Repeat until all required entries are selected.
(iii) Press the Left arrow key to exit the list.
4. If required, press the Up arrow key and scroll to Check Dest. to view /edit the list 
of fax numbers:
• Press Enter to remove any entry from the list (no longer displays * next to  the entry).
• Press the Left arrow key to exit the list.
5. Press the Start button to send your document(s).Note
You can type in a destination number in full or type in a speed dial or 
group dial number:
To enter a speed dial; press the “#” 
key and then enter the two-digit 
speed dial number, for example “#29”.
To enter a group dial; press the “*” key and then enter the one-digit 
group dial number, for example “*3”.
Fax number and ID registered in the selected dial number are 
displayed.
Note
If you wish to cancel faxing, press Stop to abort the operation.
Fax transmissions are sent  in black and white only.
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87 • Operation
Faxing (MB470 MFP & MB480 MFP):
Advanced operation
Changing the Fax Quality (Mode)
The machine is preset to “Standard”. If required, you can select Fine, ExtraFine, or 
Photo to improve fax quality.
To change fax quality:
1. Follow “Sending a Fax” process steps 1 to 4.
2. Using the Down arrow key, scroll to Standard and press Enter.
3. Using the Down arrow key, scroll to the required quality setting and press Enter.
4. Press the Start button to send your document(s).
Adjusting Density
The machine is preset to the “Normal” leve l of Density. If your original document 
comes with a lighter or darker contrast, yo u can improve the quality by adjusting the 
density setting.
To change density:
1. Follow “Sending a Fax” process steps 1 to 4.
2. Using the Down arrow key, scroll to Density:0 and press Enter.
3. Using the Down arrow key, scroll to the required density setting and press Enter.
4. Press the Start button to send your document(s).
Document Size
The machine is preset to “Letter” size.
To change the document size:
1.Follow “Sending a Fax” process steps 1 to 4.
2. Using the Down arrow key, scroll to Letter and press Enter.
3. Using the Down arrow key, scroll to the  required document size and press Enter.
Note
After you have completed your fax operation, the machine will 
automatically return to the preset value.
Note
After you have completed your fax operation, the machine will 
automatically return to the preset value.
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88 • Operation
4.Press the Start button to send your document(s).
Fax Receiving
Your MFP is set to receive faxes automatically, if you wish to change the reception 
mode, refer to “Reception Mode” on page 68 for details.
Automatic fax receive (default mode)
When the MFP is in automatic fax receive mode:
•When ringing - Receiving start is displayed on Screen.
• While it is receiving a Fax - Fax Receiving, sender’s Fax. No., and the number of 
pages are displayed until the reception of data from all pages is complete.
• Upon completion of Fax Receiving - Sender’s Fax no., the total number of received 
pages and Receiving OK are displayed for  3 seconds, and the display changes to 
the Mode Selection screen.
• When the machine is printing Fixed images , the screen displays are the same as 
those for printing.
If fax receiving fails, an error message displays until you press the Stop button:
• If an error occurs while a fax is being received, fax communication-related errors 
are displayed.
• If an error occurs while a fax is printi ng, error messages displayed are the same 
as those in print mode.
Manual Receive
Upon receiving an incoming call, the MFP  will ring until you press the Start button to 
receive the fax.
Refer to “Reception Mode” on page 68 for details on enabling manual receive mode.
Tel/Fax automatic switching
Telephone/Fax Mode (T/F): When incoming ca lls are a mixture of fax and telephone 
calls, your best choice is the Telephone/Fa x Mode. In this mode, the machine detects 
whether the incoming call is a fax or voice call.
When the call is from another Fax machine,  your machine will switch to fax mode and 
receive the message. When the call is a voice call, your machine will ring like a  Note
After you have completed your fax operation, the machine will 
automatically return to the preset value.
Note
Cancelling is disabled while the machine is receiving a fax.
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89 • Operation
telephone. If you do not answer, your machine will switch back to fax mode to allow 
the calling party to manually send a fax.
Refer to “Reception Mode” on page 68 for details on enabling Tel/Fax mode.
TAD interface
Telephone Answering Device Mode (TAD): Use this mode if you want the machine and 
telephone answering machine to share the same phone line. Like Telephone/fax 
mode, the TAD mode detects whether an incoming call is fax or voice call. Refer to 
“Adding a telephone handset” on page 68 for more information.
To set up TAD mode:
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Admin Setup and press Enter.
3. Using the arrow keys and on-screen keypad, enter the Administrator password. 
Highlight Done and press Enter.
4. Using the Down arrow key, scroll to Fax Setup and press Enter.
5. Using the Down arrow key, scroll to Basic Setup and press Enter.
6. Using the Down arrow key, scroll to TAD Mode and press Enter.
7. Select the appropriate setting; Type1, Type2, Type3.
8. Press the Left arrow key to exit the menu.
Refer to “Reception Mode” on page 68 for details on enabling TAD mode.
DRD interface
Distinctive Ring Detection Mode (DRD): This mode is programmed for the fax to 
answer only on a distinctive ring. You can have a single phone line to have two 
numbers with distinct rings, one for regular phone calls and one for fax. If the phone 
line is in use, and there is an incoming  fax, the sender will receive a busy signal. 
To set up DRD mode:
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Admin Setup and press Enter.
3. Using the arrow keys and on-screen keypad, enter the Administrator password. 
Highlight Done and press Enter.
4. Using the Down arrow key, scroll to Fax Setup and press Enter.
5. Using the Down arrow key, scroll to Basic Setup and press Enter.
6. Using the Down arrow key, scroll to DRD Type and press Enter.
7. Select the appropriate setting; Type1, Type2, Type3, Type4.
8. Press the Left arrow key to exit the menu.
Refer to “Reception Mode” on page 68 for details on enabling DRD mode.
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90 • Operation
Remote receiving
If you have an external telephone handset connected to your fax machine, you can 
instruct your fax machine to begin receivin g by entering a three-digit code on your 
telephone keypad. This feature is useful  when you answer a call on the external 
phone, but need to switch the line over to your fax machine.
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Admin Setup and press Enter.
3. Using the arrow keys and on-screen keypad, enter the Administrator password. 
Highlight Done and press Enter.
4. Using the Down arrow key, scroll to Fax Setup and press Enter.
5. Using the Down arrow key, scroll to Basic Setup and press Enter.
6. Using the Down arrow key, scroll to Remote Receive No. and press Enter.
7. Select the appropriate setting; Off, 000, 111, 222, 333, 444, 555, 666, 777, 888, 
999, ***, ###.
8. Press the Left arrow key to exit the menu.
Refer to “Reception Mode” on page 68.
Faxing (MB470 MFP & MB480 MFP):
Printing Reports
Printing a fax activity report
1. Using the Down arrow key, scroll to Menu and press Enter.
2. Using the Down arrow key, scroll to Admin Setup and press Enter.
3. Using the arrow keys and on-screen keypad, enter the Administrator password. 
Highlight Done and press Enter.
4. Press Enter to select System Setup.
5. Using the Down arrow key, scroll to  Report Full Print and press Enter.
6. Using the Up arrow key, scroll to On and press Enter.
7. Press the Left arrow key twice to exit the menu.
8. Using the arrow keys, scroll to Print Information and press Enter.
9. Using the Down arrow key, scroll to  Fax Activity Report and press Enter.
10. Press Enter to execute.
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