OKI MB480 User Manual

							
User’s Guide
59319901 my.okidata.com
RT322MB460 MFP, MB470 MFP, MB480 MFP
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2•Preface
Copyright Information _____________
Copyright © 2009 by Oki Data.  All Rights Reserved
Document Information
MB460 MFP, MB470 MFP, MB480 MFP User’s Guide
P/N 59318901
Revision 1.1
O
ctober, 2009
Disclaimer
Every effort has been made to ensure that the information in this document is 
complete, accurate, and up-to-date. The manufacturer assumes no responsibility for 
the results of errors beyond its control. The manufacturer also cannot guarantee that 
changes in software and equipment made by  other manufacturers and referred to in 
this guide will not affect the applicability of the information in it. Mention of software 
products manufactured by other companies does not necessarily constitute 
endorsement by the manufacturer .
While all reasonable efforts have been made to make this document as accurate and 
helpful as possible, we make no warranty of  any kind, expressed or implied, as to the 
accuracy or completeness of the information contained herein.
The most up-to-date drivers and manuals are available from the web site: http://
www.okiprintingsolutions.com
Trademark Information
Oki is a trademark of Oki Electric Industry Company Ltd. 
Apple, Macintosh and Mac OS are register ed trademarks of Apple Computers Inc. 
Hewlett-Packard, HP, and LaserJet are regi stered trademarks of Hewlett-Packard 
Company. 
Microsoft, MS-DOS and Windows are either  registered trademarks or trademarks of 
Microsoft Corporation in the United States and/or other countries.
Other product names and brand names are r egistered trademarks or trademarks of 
their proprietors.
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3•Preface
Emergency first aid
Take care with toner powder:If swallowed, give small amounts of cold water and seek medical 
attention. DO NOT attempt to induce vomiting.
If inhaled, move the person to an o pen area for fresh air. Seek medical 
attention.
If it gets into the eyes, flush with  large amounts of water for at least 15 
minutes keeping eyelids open. Seek medical attention.
Spillages should be treated with cold water and soap to help reduce risk 
of staining skin or clothing.
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4
Contents _________________________
About this Guide  . . . . . . . . . . . . . . . . . . . . . .  6
Notes, Cautions and Warnings  . . . . . . . . . . .  7
Introduction  . . . . . . . . . . . . . . . . . . . . . . . . .  8
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . .  10
Front View   . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Rear View  . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Control Panel    . . . . . . . . . . . . . . . . . . . . . . . . 13
Character Switching  . . . . . . . . . . . . . . . . . . . . 16
Changing the Display Language  . . . . . . . . . . . . 17
Getting Started  . . . . . . . . . . . . . . . . . . . . . .  18
Releasing the Scanner Lock  . . . . . . . . . . . . . . . 18
Power Save Mode . . . . . . . . . . . . . . . . . . . . . . 18
Switching Off  . . . . . . . . . . . . . . . . . . . . . . . . . 19
Installing Drivers and Utilities . . . . . . . . . . . . . . 20Windows: Installing the  Twain (Scanner) Driver 
and Printer Drivers  . . . . . . . . . . . . . . . . . . 20
Mac OS X: Installing the Printer Driver . . . . . . 23
Fax Driver: Windows Only  . . . . . . . . . . . . . . 24
MFP Setup Tool: Windows Only . . . . . . . . . . . 25
Actkey Utility: Windows Only, USB Only   . . . . 25
Paper Recommendations . . . . . . . . . . . . . . . . . 28
Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Multi Purpose Tray  . . . . . . . . . . . . . . . . . . . . . 29 Face Down Stacker  . . . . . . . . . . . . . . . . . . . 30
Face Up Stacker  . . . . . . . . . . . . . . . . . . . . . 30
Duplex Unit  . . . . . . . . . . . . . . . . . . . . . . . . 30
Loading Paper  . . . . . . . . . . . . . . . . . . . . . . . . 31 Cassette Trays  . . . . . . . . . . . . . . . . . . . . . . 31
Loading Paper: Manual Feed Tray (MB460 MFP) . 35
Loading Paper: Multi Purpose Tray (MB470 MFP &  MB480 MFP) . . . . . . . . . . . . . . . . . . . . . . . . . 37
Configuring your machine . . . . . . . . . . . . . .  40
Minimum configuration requirements  . . . . . . . . 40
To send faxes (MB470 MFP & MB480 MFP):  . . 40
To send e-mails: . . . . . . . . . . . . . . . . . . . . . 40
To file document(s) via intranet  . . . . . . . . . . 40
Pre-configuration information . . . . . . . . . . . . . . 40 General  . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Fax set up (MB470 MFP & MB480 MFP)  . . . . . 41
Network set up . . . . . . . . . . . . . . . . . . . . . . 41
Internet communication features. . . . . . . . . . 43
Configuration . . . . . . . . . . . . . . . . . . . . . . . . . 45 . . . from the web page  . . . . . . . . . . . . . . . . 46
. . . from the setup tool  . . . . . . . . . . . . . . . . 47
. . . from the control panel   . . . . . . . . . . . . . 48
The Printer Menu . . . . . . . . . . . . . . . . . . . . . 49
Setting the fax facility  (MB470 MFP & MB480 MFP) . . . . . . . . . . . . . . 64Initial set up . . . . . . . . . . . . . . . . . . . . . . . . 64
Advanced set up . . . . . . . . . . . . . . . . . . . . . 65 Managing the address book . . . . . . . . . . . . . . . 69
Adding an email address entry  . . . . . . . . . . . 69
Deleting an email address entry  . . . . . . . . . . 70
Modifying an email address entry  . . . . . . . . . 70
Adding a group entry . . . . . . . . . . . . . . . . . . 71
Deleting a group address entry . . . . . . . . . . . 71
Modifying a group address entry . . . . . . . . . . 72
Access Control . . . . . . . . . . . . . . . . . . . . . . . 73
Enabling Access Control . . . . . . . . . . . . . . . . . . 73
Logging in  . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Logging out  . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Operation time-out . . . . . . . . . . . . . . . . . . . . . 74
Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Loading document(s)  . . . . . . . . . . . . . . . . . . . 75Placing document(s) in the ADF  . . . . . . . . . . 75
Placing document(s) on the glass  . . . . . . . . . 77
Copying   . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 Basic operation . . . . . . . . . . . . . . . . . . . . . . 78
Advanced operation . . . . . . . . . . . . . . . . . . . 78
Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 Basic Operation . . . . . . . . . . . . . . . . . . . . . . 80
Scan To Email . . . . . . . . . . . . . . . . . . . . . . . 80
Scan to Network PC . . . . . . . . . . . . . . . . . . . 82
Scan to PC . . . . . . . . . . . . . . . . . . . . . . . . . 82
Faxing (MB470 MFP & MB480 MFP): Basic operation . . . . . . . . . . . . . . . . . . . . . . . 85Searching the phone book  . . . . . . . . . . . . . . 85
Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . 86
Faxing (MB470 MFP & MB480 MFP): Advanced operation. . . . . . . . . . . . . . . . . . . . 87Changing the Fax Quality (Mode)  . . . . . . . . . 87
Adjusting Density  . . . . . . . . . . . . . . . . . . . . 87
Document Size . . . . . . . . . . . . . . . . . . . . . . 87
Fax Receiving . . . . . . . . . . . . . . . . . . . . . . . 88
Faxing (MB470 MFP & MB480 MFP): Printing Reports  . . . . . . . . . . . . . . . . . . . . . . 90Printing a fax activity report . . . . . . . . . . . . . 90
Printing transmission reports  . . . . . . . . . . . . 91
Faxing (MB470 MFP & MB480 MFP): Sending a Fax from your PC . . . . . . . . . . . . . . 92Using the Phone Book  . . . . . . . . . . . . . . . . . 94
Printer Settings in Windows  . . . . . . . . . . . . 97
Printing preferences in Wi ndows applications . . . 97
PCL emulation. . . . . . . . . . . . . . . . . . . . . . . 98
Setting from Windows control panel  . . . . . .  102
PS emulation (MB470 MFP & MB480 MFP)  . . . .  106 Settings from the Control Panel  . . . . . . . . .  110
2-sided (duplex) printing   . . . . . . . . . . . . . . .  111 To carry out Duplex Printing:  . . . . . . . . . . .  111
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Printer settings in Mac OS X . . . . . . . . . . .  112
PCL emulation  . . . . . . . . . . . . . . . . . . . . . . . 112Setting printing options  . . . . . . . . . . . . . . . 112
Saving driver settings  . . . . . . . . . . . . . . . . 113
Changing the Default Printer and Paper Size . 114
Page setup options  . . . . . . . . . . . . . . . . . . 114
Print Options. . . . . . . . . . . . . . . . . . . . . . . 115
Paper Handling . . . . . . . . . . . . . . . . . . . . . 118
Cover page . . . . . . . . . . . . . . . . . . . . . . . . 119
Duplex . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Effects   . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Printer setup options . . . . . . . . . . . . . . . . . . . 122 Printer options    . . . . . . . . . . . . . . . . . . . . 122
Print control  . . . . . . . . . . . . . . . . . . . . . . . 123
Summary   . . . . . . . . . . . . . . . . . . . . . . . . 123
PS emulation (MB470 MFP & MB480 MFP)  . . . . 124 Copies & pages . . . . . . . . . . . . . . . . . . . . . 124
Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Scheduler . . . . . . . . . . . . . . . . . . . . . . . . . 124
Paper handling  . . . . . . . . . . . . . . . . . . . . . 124
Cover page . . . . . . . . . . . . . . . . . . . . . . . . 124
Error Handling  . . . . . . . . . . . . . . . . . . . . . 125
Paper Feed . . . . . . . . . . . . . . . . . . . . . . . . 125
Printer Features  . . . . . . . . . . . . . . . . . . . . 126
Cancelling a print job  . . . . . . . . . . . . . . . . . . 128
Overlays and Macros (Win dows only). . . .  129
What are overlays and macros?  . . . . . . . . . . . 129
Creating PostScript overlays . . . . . . . . . . . . . . 129
Creating the overlay image. . . . . . . . . . . . . 129
Create and download the project . . . . . . . . . 130
Test printing the overlay  . . . . . . . . . . . . . . 130
Defining overlays  . . . . . . . . . . . . . . . . . . . 131
Printing with PostScript overlays . . . . . . . . . 131
Creating PCL Overlays . . . . . . . . . . . . . . . . . . 132 Creating the overlay image. . . . . . . . . . . . . 132
Create and download macros  . . . . . . . . . . . 133
Test printing the macro  . . . . . . . . . . . . . . . 133
Defining overlays  . . . . . . . . . . . . . . . . . . . 134
Printing with PCL overlays  . . . . . . . . . . . . . 134
Maintenance  . . . . . . . . . . . . . . . . . . . . . . .  136
Consumables  . . . . . . . . . . . . . . . . . . . . . . . . 136
Replacing consumable items  . . . . . . . . . . . . . 137Toner cartridge replacement . . . . . . . . . . . . 137
Image drum replacement . . . . . . . . . . . . . . 142
Cleaning  . . . . . . . . . . . . . . . . . . . . . . . . . . . 147 ...the unit casing . . . . . . . . . . . . . . . . . . . . 147
...the paper path in the ADF . . . . . . . . . . . . 147
... the underside of the ADF  . . . . . . . . . . . . 148
...the document glass  . . . . . . . . . . . . . . . . 149
...the LED head . . . . . . . . . . . . . . . . . . . . . 150
Installing options  . . . . . . . . . . . . . . . . . . .  152
Installing options order numbers  . . . . . . . . . . 152
Installation procedure . . . . . . . . . . . . . . . . . . 152
Troubleshooting . . . . . . . . . . . . . . . . . . . . . 153
Clearing paper jams  . . . . . . . . . . . . . . . . . . .  153In the scanner ADF section...  . . . . . . . . . . .  153
In the printer section...  . . . . . . . . . . . . . . .  154
Dealing with unsatisfactory printing  . . . . . . . .  163
Dealing with unsatisfactory copying  . . . . . . . .  164
Fax problem checklist  (MB470 MFP & MB480 MFP) . . . . . . . . . . . . .  165
Specifications. . . . . . . . . . . . . . . . . . . . . . . 167
General   . . . . . . . . . . . . . . . . . . . . . . . . . . .  167
Appendix A - Moving and transporting  . . . 176
Moving your MFP  . . . . . . . . . . . . . . . . . . . . .  176
Transporting your MFP. . . . . . . . . . . . . . . . . .  176
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6 • About this Guide
About this Guide__________________
This guide is part of a suite of printed and online documentation provided to help you 
become familiar with your unit and to make the best use of its many features.  Note
Images used in this manual may include optional features that your product 
does not have installed.
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7 • Notes, Cautions and Warnings
Notes, Cautions and Warnings _______
For the protection of your unit, and in order to ensure that you benefit from its full 
functionality, this model has been designed to operate only with genuine original 
toner cartridges. Any other toner cartridge ma y not operate at all, even if it is 
described as “compatible”, and if it does  work, your products performance and print 
quality may be degraded.
Specifications are subject to change without notice. Note
A note provides additional information to supplement the main text.
Caution!
A caution provides additional info
rmation which, if ignored, may 
result in equipment ma lfunction or damage.
Warning!
A warning provides additional info rmation which, if ignored, may 
result in a risk of personal injury.
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8•Introduction
Introduction _____________________
Congratulations on choosing this Multi Function Product (MFP). It is designed with 
advanced features, to give you clear and  crisp black and white pages at high speed 
on a range of office print media.
With this MFP, you can instantly scan paper-based documents and deliver the 
electronic image to various destinations  including e-mail addresses, printers, ftp 
servers, fax machines or someone  elses computer on the network. 
Your MFP includes  these features:
• Digital copying  
An intuitive control panel, makes digital copying fast and easy.
•Fast Copy Speed  
Up to 22 copies per minute Letter (21  copies per minute A4 SEF) in black and 
white for fast and efficient copying.
• Up to 600 x 600 dpi (dots  per inch) copy resolution.
• Actkey utility  (Windows only) 
Enables the MFP to receive one key touch commands from a locally connected 
computer (“pull scan”).
• Scan to E-mail Connected to an Ethernet network and a SMTP server, this MFP allows you to 
transmit document(s) over the internet via e-mail. With a touch of the e-mail 
button and the selection of your recipients e-mail addresses, the document(s) is/
are first scanned and converted into an image file, and then transmitted to 
remote recipients within minutes.
• Scan to Network PC Allows you to send scanned documents (PDF, TIFF and JPEG file formats) to a 
server or a personal computers  file folder over an intranet with FTP (File Transfer 
Protocol), CIFS (Common Internet File System) protocol. The scan to filing 
feature removes the need for the mail server to handle large attachments.
• Network/PC Printing When connected to a Network, the MFP is able to perform network or PC printing.
• Multiple Pages Sending With the Auto Document Feeder (ADF), the MFP allows a stack of up to 50 page 
document(s) to be continuously scanned.
• Faxing (MB470 MFP & MB480 MFP)  An intuitive control panel, makes direct faxing fast and easy.
• Advanced Fax Transmission and Reception Includes delayed transmissions and sending to multiple locations.
• Address Book/Profiles Managing This provides a convenient way to mana ge all the e-mail addresses and profiles 
(filing destinations). 
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9•Introduction
• MFP Setup Tool UtilityAllows you to create up to 100 e-mail addresses and several filing destinations to 
manage your document.
•Print Resolution - 600 x 2400dpi (dots per inch) for MB460 MFP.
- 1200 x 1200dpi for MB470 MFP and MB480 MFP .
• Duplex Printing Automatic two-sided (duplex) printing fo r economical use of paper and compact 
printing of larger documents.
• High speed USB 2.0 interface
• Emulations Standard PCL6, PCL5e and PostScript 3 for MB470 MFP and MB480 MFP.
• Paper Handling 250 sheets (75 g/m
2) for MB460 MFP and MB470 MFP and 530 sheets (75 g/m2) 
for MB480 MFP.
• Template Manager Utility for Windows Enables the design and print of busine ss cards, banners, labels with ease.
The following optional features are available:
• Additional memory, to allow printing of more complex pages.
• One additional paper tray for loading a further 530 sheets.
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10 • Overview
Overview _______________________
Front View  
1. Output stacker, face down
Standard printed copy delivery point.  Holds up to 150 sheets of 20-lb. US 
Bond (75 g/m²) paper.
2.  Top cover release button
Press to open.
3.  Multi purpose tray release handle
Pull to open.
4.  Multi purpose tray  
Used for feeding heavier paper stocks , envelopes and other special media. 
MB460 MFP: Manual feeding of single sheets. 
MB470 MFP & MB480 MFP: Holds up to 50 sheets of 20-lb. US Bond (75 g/
m²) paper. Also has an extendable paper support.
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