OKI B4545 User Manual

							81 Operation
TRANSMISSION OVER THE INTERNET
Sending a black and white document to an 
E-Mail address
+Position the document (refer to paragraph Document 
depositing, page -74).
+Press the   key and enter the recipient’s E-mail address 
or choose your dialing mode (refer to paragraph Dialing, 
page -76).
+Adjust the contrast and the resolution if necessary (refer to 
paragraph Choosing the resolution/contrast, page -75).
+Press the   key.
If your contact has a PC, he will receive an E-mail to which your fax 
is attached in monochrome PDF or TIFF format, depending on the 
format choice you made.
If your subscriber has an Internet fax, he will receive a paper fax.
Sending a color document to an E-mail 
address
+Position the document (refer to paragraph Document 
depositing, page -74).
+Press the   key and enter the addressee’s E-mail address 
or choose your dialing mode (refer to paragraph Dialing, 
page -76).
+Adjust the contrast and the resolution if necessary (refer to 
paragraph Choosing the resolution/contrast, page -75).
+Press the   key. 
The document is scanned and memorised, it will be sent at the 
time of Internet connection.
If your contact has a PC, he will receive an E-mail to which your fax 
is attached in color PDF or TIFF format, depending on the format 
choice you made.
If your subscriber has an Internet fax, he will receive a paper fax.
Sending a typed message to an E-Mail address
You can send a typed message to an E-mail mailbox. You can also 
add an attachment to this keypad message (the attachment is a 
scanned paper document).
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							Operation
82
Access through the menu.
95 OK - INTERNET / E-MAIL 
Direct access.
+Press key  .
Then, to send to E-mail address.
+Enter the addressee’s E-mail address or choose your dialing mode (refer 
to paragraph Dialing, page -76).
+Enter the address of who you want to receive a copy of the document 
(CC:), and press OK to confirm.
+Enter the subject (80 characters max.) and press OK.
+Enter the text with the alphabetical keypad (100 lines of 80 characters) 
and confirm with OK.
+To go to the next line, use key  .
Then, you can choose between two options:
+Send the typed mail directly. Press OK, the mail is memorised and will 
be sent at the next Internet connection,  validate by pressing the    
key. 
Your subscriber will receive an E-mail.
Add an attachment (scanned document) to your mail:
+Select the scanner to use to scan your document. SCANNER ADF 
(scroll scanner) or FLAT SCANNER (refer to paragraph Description, 
page -14).
+Validate with OK key.
+Select B&W SCAN to send a black and white document or COLOR 
SCAN to send a color document, and validate with OK key (this setting 
can be changed at any time during the send procedure, using the color 
key).
+Enter the name of the attachment and validate with OK key.
+If necessary, change the attachment format: PDF or IMAGE and 
validate with OK key.
+If you have started to scan with the flat scanner, the unit will scan the 
other pages.  Put your second page to scan, select NEXT and validate 
with OK.
+Press key @.
+Set contrast and resolution if necessary (refer to paragraph Choosing 
the resolution/contrast, page -75).
+Press key .
The document is scanned and the mail sent to memory. It will be sent during 
the next connection to the Internet.
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							83 Operation
Your contact will receive an E-mail with an attachment.
Scan to FTP
The scan to FTP function enables you to put your TIFF, JPEG and PDF 
files in an FTP server, for example, for archiving. 
To connect to the FTP server, you must know the name of the FTP 
user and the PASSWORD.
When sending files, the terminal connects to the FTP server using 
the defined connection parameters.
Simply put the file in an FTP server :
+Put the document in one of the scanners (refer to paragraph 
Document depositing, page -74).
+Press key PC. A choice screen is displayed. 
+Select Scan to FTP with keys or  then press OK key.
+Enter the FTP address of the server or select it from the 
directory by pressing the   key.
+Enter the name of the  FTP user (operation not necessary when 
the address is in the directory).
+Enter the password  of the FTP user (operation not necessary 
when the address is selected in the directory).
+Select the scanner to use to scan the document, SCANNER 
ADF (scroll scanner) or FLAT SCANNER (refer to paragraph 
Description, page -14).
+Validate with OK key.
+Select B&W SCAN to send a document in black and white or 
COLOR SCAN to send a document in color. Validate with OK 
key (this setting may be changed at any time during the send 
procedure with the color key).
+Enter the name of the attachment and validate with OK key.
+If necessary, change the attachment format: PDF or IMAGE 
and validate with OK key.
+If you have started to scan with the flat scanner, the unit will 
scan the other pages. Put your second page to scan, select 
NEXT and validate with OK. 
Multi-contact sending.
Multi-contact sending is not possible with the key dedicated to this 
function. 
To make this type of send, you have to create a group containing 
exclusively the FTP addresses.
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							Operation
84
Then carry out the same operations as for sending to one address, except 
that you select an FTP address group in the directory, and not a single 
address.
Scan to Disk
The Scan to Disk function allows you to place your TIFF, JPEG and PDF files 
in a shared directory, on your PC for instance.
To access the shared folder you have to supply a user name and password 
for login on the network.
When files are to be sent, the machine connects itself to the terminal on 
which the directory is shared (for instance your PC) using the defined login 
parameters.
Basic recording of a file in the shared directory:
+Place a document in one of the scanners (refer to paragraph Document 
depositing, page -74).
+Press the PC key. A selection screen is displayed.
+Select SCAN TO DISK with the  or   key, then press the OK key.
+Enter the network sharing address, i.e., the address of the terminal on 
which the directory is shared and the name of the shared directory (for 
instance 134.1.22.10\DirectoryName), or select an entry in the 
directory by pressing the   key.
+Enter the network login user name (this operation is not necessary if the 
address is in the directory).
+Enter the network login password (this operation is not necessary if the 
address is selected in the directory).
+Select B&W SCAN to send a black-and-white document or COLOR 
SCAN to send a color document, then validate with the OK key (this 
setting can be changed at any time during the send procedure with the 
color key). 
+Enter the name of the attachment and validate with the OK key. 
Remark  : To avoid name collisions, a suffix is automatically added to the name that was 
entered, and incremented as necessary. If you entered DOCUMENT as the file name, 
you will find the file archived as, for instance, DOCUMENT000016.pdf.
+If necessary, change the attachment format (PDF or  IMAGE) and 
validate with the OK key.
+If you are using the flat-bed scanner, you can scan more than one page. 
Place the next page on the scanner, select NEXT and validate with OK.
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							85 Operation
TRANSMISSION WAITING QUEUE
This function lets you obtain a recap of all documents queuing, for 
transmission, including those in deposit or in delayed transmission, 
etc.
It allows you to:
•consult or modify the waiting queue. In this waiting queue the docu-
ments are coded the following way: 
Order number in the queue / document status / subscriber’s telephone 
number. 
Documents may have the following status:
-TX: transmission
-REL: relay
-DOC: in deposit
-POL: polling
-MBX: send to mailbox
-PMB: mailbox polling
-TR: ongoing commands
-CNX: Internet connection
-NET: Internet transmission
-SMS: SMS transmission (not available)
•immediately perform a transmission from the waiting queue
•print a document in storage, waiting to be transmitted or in deposit
•print the waiting queue, to get the status of each document in the 
queue, by either:
- queue order number
- document name or number
- scheduled transmission time (fax)
- operation type regarding the document: transmission from memory, 
delayed transmission, deposit
- number of pages of the document
- document size (percentage of space stored in memory)
•cancel a transmission request in the waiting queue.
Immediately perform transmission from the 
waiting queue
61 OK - COMMANDS / PERFORM
+Select the document in the waiting queue and confirm your 
choice with OK or   to immediately perform the selected 
transmission.
Consult or modify the waiting queue
62 OK - COMMANDS / MODIFY
+In the waiting queue select the required document and confirm 
your choice with OK.
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							Operation
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+You may now modify the parameters of the given document then 
confirm your modifications by pressing key  .
Deleting a transmission on hold
63 OK - COMMANDS / CANCEL
+In the waiting queue select the desired document and confirm your 
choice with OK.
Printing a document in waiting or in deposit
64 OK - COMMANDS / PRINT
+In the waiting queue select the desired document and confirm your 
choice with OK.
Print the waiting queue
65 OK - COMMANDS / PRINT LIST
A document called ** COMMAND LIST ** is printed.
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							87 Operation
CANCELLING A TRANSMISSION IN PROGRESS
Cancelling a transmission in progress is possible whatever the type 
of transmission but varies depending on whether the transmission is 
a single call number or a multi-call number.
• For a single call number from the memory, the document is erased from 
the memory.
• For a multi-call number, only the call number in progress at the time of 
the cancellation is erased from the transmission queue.
To cancel transmission in progress
+Press key . 
A message will ask you to confirm cancellation by pressing the 
key   a second time.
+Press key   to confirm cancellation in progress.
If your terminal is set to print a transmission report (refer to 
paragraph Transmission report, page -42), it will print that the 
communication was cancelled by the user.
RECEPTION
Document reception over the Internet is automatic at each 
Internet connection.
Reception of all documents over the telephone network is done 
one at a time at fax reception.
RECEPTION OVER THE
PUBLIC SWITCHED TELEPHONE NETWORK (PSTN)
Fax reception depends on the parameter settings of your terminal.
RECEPTION OVER THE INTERNET
Whatever the document received, reception is automatic at each 
Internet connection.
Incoming documents other than fax files (word processed file, CAD, 
etc.) may not be opened by your fax. However, you may keep this 
(or these) document(s) in your Internet mailbox until it is 
automatically converted by the F@X to Fax service, if you have a 
subscription or until computer use or automatic transfer (refer to 
paragraph Mail sorting, page -59).
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							Operation
88
COPYING
Your fax offers to print out one more copies of one or more pages.
If the duplex module (depends on model) is installed on your terminal, you 
can make duplex mode photocopies.
LOCAL COPY
Standard copy
+Position the document  (refer to paragraph Document depositing, 
page -74).
+Press key  twice.
Duplex photocopies (With optional) duplex unit 
installed)
+This function is available for photocopying if you have previously 
installed the duplex module and an additional paper tray at the rear of 
your terminal. 
Remark  : This duplex module only works with A4 (210 x 297 mm) format paper.
+Press once,the   key .
+When the duplex mode is activated, a pictogram is shown on the screen.
Remark  :  The internal memories of your terminal can be printed one side only, except in 
PAPER SAVE mode.
+The features available are described in the following table :
ORIGINAL FORMATÎFINAL FORMAT
DUPLEX/DUPLEX
ÎDUPLEX/DUPLEX
ONE SIDE
ÎDUPLEX/DUPLEX
DUPLEX/DUPLEX
ÎONE SIDE
ONE SIDE
ÎONE SIDE
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							89 Operation
Sophisticated copy
+Position the document (refer to paragraph Document 
depositing, page -74).
+Press key .
+Enter the required number of copies and confirm with the OK 
key.
+Using the keys  or  select the scan modes1 
DUPLEX->DUPLEX (Front/Rear) or SIDE->DUPLEX or 
DUPLEX->SIDE or SIDE->SIDE and confirm with the OK key.
+If you have selected for printing the mode DUPLEX, select with 
the keys 
 or  LONG BORDER or SHORT BORDER and confirm 
with the OK key.
+Using the keys  or  select the resolution: ULTRA FAST, 
FAST, QUALITY or PHOTO and confirm with the OK key.
+Using the keys  or  select the degree of contrast and 
confirm with the OK key.
+Using the keys  or  select the degree of brightness and 
confirm with the OK key.
+Select the collation mode COPY ASSEMBLED or NOT ASSEMBLED 
and confirm with the OK key.
+Using the keys  or  or the numeric key pad or eventually 
the key dedicated for zoom set up the degree of zoom between 
25% TO 400% and confirm with the OK key.
+Using the keys  or  or the numerical key pad select the 
required base values and confirm with the OK key.
+Using the keys  or  select the type of paper NORMAL PAPER 
or 
THICK and confirm with the OK key.
+Using the keys  or  select the required paper tray, 
AUTOMATIC TRAY, UPPER TRAY or LOWER TRAY and confirm 
with the OK key.
SPECIFIC COPY SETTINGS
When the copy quality is no longer satisfactory, you can perform a 
calibration. To do so, refer to paragraph Scanner calibration, 
page -138.
Moreover, a high number of controls let you improve the copy 
quality.
1. If you have previously installed the duplex module at the back of your terminal.
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							Operation
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Scanner and printer settings
841 OK - ADVANCED FCT / COPY / RESOLUTION 
+The RESOLUTION parameter adjusts the photocopying resolution. Select 
HIGH SPEED, QUALITY or PHOTO RESOLUTION  using keys  or , then 
validate the choice with the OK key.
842 OK - ADVANCED FCT / COPY / ZOOMING
+The ZOOM setting is used to reduce or enlarge part of the document by 
choosing the original and the zoom value to apply to the document, 25 
to 400 %. Enter the zoom value required using the keys of the digital 
key pad. Validate the choice with the OK key.
+The special zoom values (141, 97, 94, 78, 71) are displayed with 
explanatory text (xx->yy).
+You can enter any zoom value at any time via the numeric keypad; if 
the value entered does not correspond to a special value, the 
explanatory text disappears.
+If a special zoom value is entered again, the explanatory text should 
reappear.
+Validating a choice with the OK key will cause this choice to be set as 
the default value and a 10-second time delay to be set for the 
photocopier; if activated before the end of this time delay, the next local 
copy will have this same zoom value applied as a default.
+Validating a choice with the COPY key will cause the local copy slip to 
be entered with the selected zoom value.
843 OK - ADVANCED FCT / COPY / ASSEMBLED
+The ASSEMBLED parameter is used to define the choice of your printer 
outputs; either assembled or not assembled. Validate the choice with 
the OK key.
844 OK - ADVANCED FCT / COPY / ORIGIN
If you wish, you can change the origin of the scanner.
By entering new values of X and Y given in mm (X < 210 and Y < 286), you 
will move the scanning zone as shown on the figure below.
+Select the X and Y coordinates with keys  or .
END OF SHEET TOP OF SHEET
scanned area
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