OKI B4545 User Manual

							101 Operation
Default tray for PC printing
In PC printing mode, the printer drivers tray setting will override the 
terminal’s tray setting.
The PC driver will indicate the following to the terminal:
• which tray to use for printing: upper, lower, auto,
• the format of each page: A4, Letter, A5, B5, ...
Your terminal will select the tray requested by the PC, except if the 
Auto tray option is requested: in that case, your terminal will select 
the default tray by itself according to the Default tray parameter 
setting, i.e. upper, lower or auto, which will come to select the last 
tray used on the previous printing session.
The format transmitted for each page by the PC is not taken into 
account for tray selection; this information is only used for setting 
the printer parameters (should the requested format and the format 
physically available be conflicting, the printer will display the error).
Tray selection 
on PC sideDefault trayon 
terminal sideTray selected
UPPER indifferent UPPER
LOWER indifferent LOWER
AUTOUPPER UPPER
LOWER LOWER
AUTO tray selected last
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							Operation
102
OTHER FUNCTIONS
LOGS
The incoming and outgoing logs list the last 30 transmissions (incoming and 
outgoing) made by your terminal.
An automatic print out will take place after every 30 transmissions. However, 
you may request a print out at any time.
Each log (incoming or outgoing) contains a table with the following 
information:
• date and time of the incoming or outgoing document
• subscriber’s number or E-mail address
• transmission mode (Norm, Fine, SFine or Photo)
• number of pages sent or received
• call duration
• incoming or outgoing results: noted 
 CORRECT if properly transmitted 
or 
information codes for special calls (polling, manual subscribers, etc.)
• reason for call error (example: your subscriber does not answer)
To print the logs:
52 OK - PRINT / LOGS 
The incoming and outgoing logs are printed on the same page.
PRINTING THE FUNCTIONS LIST
You may print the functions list of your fax machine at any time.
To print the functions list:
51 OK - PRINT / FUNCTIONS LIST 
PRINTING THE TERMINAL SETTINGS
At any moment, you may print the list of your terminal’s parameter settings 
to control any changes possibly made to the default parameters.
Printing the terminal settings:
54 OK - PRINT / SETUP
Your terminal prints the list of stored parameters.
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							103 Operation
FONT PRINTING
You can print the list of fonts installed on your terminal at any time.
To print PCL fonts:                                                 
57 OK - PRINT / PCL FONTS
To print SG Script fonts:      
58 OK - PRINT / SGSCRIPT FONTS
Your fax prints the list of fonts.
COUNTERS
At any time, you may consult the activity counters of your terminal. 
To get access to the counters of the terminal:
82 OK - ADVANCED FCT / COUNTERS
These counters indicate the number of:
• transmitted pages
821 OK - ADVANCED FCT / COUNTERS / SENT PAGES
• received pages
822 OK - ADVANCED FCT / COUNTERS / RECEIVED 
PG
• scanned pages
823 OK - ADVANCED FCT / COUNTERS / SCANNED 
PAGE
• scanned sheets
824 OK - ADVANCED FCT / COUNTERS / DUPLEX 
SCAN 
•printed pages
825 OK - ADVANCED FCT / COUNTERS / PRINTED PG
• printed sheets 
826 OK - ADVANCED FCT / COUNTERS / PRINTED 
SHT
DEPOSIT AND POLLING
You may deposit a document in your fax and keep it available to one 
or more subscribers who can obtain a fax of this document by calling 
your fax with the 
POLL function.
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							Operation
104
Setting the terminal for document deposits,
you must define the type:
•SIMPLE- it may be polled only once from the memory or feeder
•MULTIPLE-  it may be polled as many times as necessary from the memory
Setting the terminal for polled documents,
you must define the poll number, then depending on the type of poll you 
may:
• launch an immediate poll
•program a delayed poll with a chosen time
• launch a multi-poll, either immediately or later.
Placing a document in deposit
+Insert the document to deposit in the feeder.
+Select 34 OK - FAX / POLLING TX and confirm with OK.
+Choose the type, according to the table below:
+Confirm deposit by pressing the OK key.
Polling a deposited document
33 OK - FAX / POLLING RX
+Enter the number of the party whose document you want to poll or 
choose your dialing mode (refer to paragraph Dialing, page -76).
Remark  : you can poll several documents using the  key.
Menu Procedure
SIMPLE
+Select FEEDER or MEMORY
+If necessary, adjust the contrast and confirm with OK
+Enter the number of pages that you wish to deposit
MULTIPLE+If necessary, adjust the contrast and confirm with OK
+Enter the number of pages that you wish to deposit
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							105 Operation
+Depending on the type of poll you should:
Choice Procedure
Immediate poll+Press 
Delayed poll
+Press OK
+Next to the current time, enter the time you 
wish to poll the document and press 
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							Operation
106
LOCK
There are restrictions to the use of your fax:
• To lock the printing of received documents (refer to paragraph Fax answering 
machine, page -43),
• locking the keyboard,
• locking the numbers,
• locking the Internet settings,
• locking the access to the SMS transmission function.
Entering the locking code
The operator access parameters are confidential; they are protected by a 
four-digit interlock code that the authorised operators must know.
To access the locking code:
811 OK - ADVANCED FCT / LOCK / LOCKING CODE
+Enter your four-digit interlock code on the keypad.
+Confirm by pressing OK.
+Confirm the interlock code by entering the code one more time.
+Press OK to confirm.
Remark  : when a code is already registered, the terminal asks you to give the former code 
before allowing you to modify it.
Locking the keyboard
This function allows you to prevent access to non-authorised persons. An 
access code must be entered each time a person wants to use the terminal.
To access the keypad unlocking menu:
812 OK - ADVANCED FCT / LOCK / LOCK KEYBD.
+Enter the four-digit interlock code.
+Press key OK to confirm.
+With keys  or of the navigator, select the option WITH.
+Press key OK to confirm.
Remark  : after each operation, the terminal interlocks automatically.
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							107 Operation
Locking the numbers
This function locks dialing and the numerical keypad is disabled. 
Transmissions are only possible from numbers included in the 
directory.
You can still send mails by typing in the addressee’s address (if this 
has no numbers in it).
To access the number interlocking option:
813 OK - ADVANCED FCT / LOCK / LOCK NUMBER
+Enter the four-digit interlock code with the keypad.
+Press key OK to confirm.
+With keys  or of the navigator, select the option DIRECT 
ONLY
.
+Press key OK to confirm.
Locking the Internet settings
This function prevents access to all the Internet settings of menu 9.
As a matter of fact, any untoward change to these settings might 
result in repeated connection failures. You can still send documents 
to an E-mail address (
 95) and get connected ( 93).
To access the Internet settings locking menu:
814 OK - ADVANCED FCT / LOCK / LOCK PARAME-
TERS
+Enter the four-digit locking code with the numerical keypad.
+Press OK to confirm.
+With keys  or , select the option WITH.
+Press OK to confirm.
Locking the Media
This function prevents access to the Media (USB memory key).
To access the Media locking menu:
816 OK - ADVANCED FCT / LOCK / LOCK MEDIA
+Enter the four-digit locking code with the numerical keypad.
+Press key OK to confirm.
+With keys  or , select the option WITH.
+Press key OK to confirm.
Remark  : When a code is already saved, the unit first asks you for the old code 
before allowing you to change it.
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							Operation
108
SCAN TO PC 
Remark  : your terminal is provided with a Scan to PC key. This key activates, first of all, the  
SCAN -TO - PC function, which when associated with Companion Suite Pro, makes it 
possible to send an opening notice of a scan function of a PC connected to your ter-
minal. For more information, refer to the Companion Suite Pro software.
DEPARTMENT CODE
Use of the terminal can be limited to authorized personnel within each 
department by setting up a master department code and individual 
department codes. You can assign one master code and up to 98 department 
codes. You can then monitor the usage for each department. The master 
department code is used to setup and modify the department code 
information.
During the setup procedure, you are prompted to enter a 4-digit master 
department code. This code is required to perform any modifications; it is 
used as a supervisory master key. The master code department number is 
preset to 00.
The individual department codes are used to access and operate the terminal. 
During the setup procedure, you can assign department numbers from 1-98. 
You are also prompted to enter a 4-digit department code for each 
department. As each department enters their assigned department code to 
access and operate the terminal, the usage for each department is recorded 
on the department code report.
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							109 Operation
FUNCTION MANAGEMENT BY THE ADMINISTRATOR
By default, the Department Code function is deactivated when the 
terminal is first put into service.
Activating the department code
 881 OK - ADVANCED FCT / DEPT. CODE / ACTIVA-
TION
+Using the browser’s  or  keys, select WITH.
+Press OK to confirm; the function is activated.
Deactivating the department code
 881 OK - ADVANCED FCT / DEPT. CODE / ACTIVA-
TION
+Using the browser’s  or  keys, select  WITHOUT.
+Press OK to confirm; the function is deactivated.
Setting the department codes
The administrator must enter the department number to be created, 
between 01 and 98; the number 00 is reserved for the administrator 
to enter his or her own department code and department name 
before being able to record other codes for different users. 
• Entering the master1 code.
 882 OK - ADVANCED FCT / DEPT. CODE / NEW 
DEPT.
The screen displays: 
+Using the browser’s  key, select 00.
+Confirm by pressing OK.
The screen displays: 
1. Code only attributed to the administrator.
NEW DEPT..
00> FREE
8821>DEPT. CODE
8822  DEPT. NAME
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							Operation
110
+Press OK to confirm the line 8821>DEPT. CODE.
+The screen displays MASTERCODE and ****.
+Using the  key, go to the **** line and enter your 4-digit department 
code (remember this  code).
+Confirm the code by pressing OK.
+Using the browser’s  key, select  8822 DEPT. NAME and press OK.
+Using the alphabetical keypad, enter the name you want to give to your 
department (maximum 20 characters).
+Confirm your department name by pressing OK.
Creating a department code
Only the administrator, using the Mastercode is able to set other department 
codes.
+Enter your mastercode and confirm by OK.
 882 OK - ADVANCED FCT / DEPT. CODE / NEW DEPT.
+Enter a number between 01 and 98 or select a free number using the 
 or  keys, as shown on the terminal’s display.
+Confirm your selection by pressing OK.
The screen displays: 
+Press OK; the screen displays:
+Enter a 4-digit code (remember it); if this code is already used by 
another service, the terminal displays CODE ALREADY USED. In this 
case, enter another code.
+Confirm your selection by pressing OK.
The terminal also asks you if you want to be able to modify the department 
name. Press OK then the 
 key to return to the main menu.
Deleting a department code
The administrator can also delete a department code to prevent the 
department associated with it having any access to the terminal functions.
8821>DEPT. CODE
8822  DEPT. NAME
DEPT. CODE
 * * * *
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