OKI B2540 MFP User Manual

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The send memory (items sent)
The sent memory is used to keep all faxes you have sent.
The information in the send memory is:
-
the recipient of the fax,
-
the date the fax was created,
-
the date the fax was sent,
-
the size of the fax.
The outbox log
The outbox log is used to keep a history of all fax 
communications (successful or rejected) that your 
Terminal processes. The log is printed automatically as 
soon as an A4 page is filled.
The information held in the log is:
- the...

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Description of the tab FAX PARAMETERS
Cover sheet
The cover sheet is part of a fax document automatically 
generated by your terminal, on which there is information 
concerning the sender, the recipient, the date, the time 
sent, comments, etc... 
 
This page may be sent alone or in front of a fax document, 
but always at the same time as the document. A 
document may be sent with a cover sheet from the 
multifunction terminal or from the central processing unit. 
In the latter case,...

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To add a field, proceed as follows: 
- Select the field you want to insert by clicking the 
field palette. A stamp replaces the cursor of your 
mouse. 
- Click the location where you want to put the 
field on the model. 
- You can move or enlarge the field as you like.
 
4
As soon as fields are inserted, save the cover 
sheet
.
This cover sheet can be selected in the tab COVER PAGEof the fax send window.
Description of the tab COVER PAGE
Creating a cover page template
Creating a...

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• Option (A): Draw this background image in your preferred 
application (such as Word, Excel,...),
OR
• Option (B): Scan a sheet of paper containing the layout of the 
cover page.
Details about Option A and B:
• Option (A): Open the application that you want to use to edit 
the background (Word, Wordpad...). Draw the background 
image then print this document in the printer named 
Companion Suite Fax. At that point the MFSendFax dialog is 
displayed:
Add any recipient to the...

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(c)Press the button OPEN in the toolbar, change the file 
filter to *.fax and browse to the directory C:\Program 
Files\Companion Suite Pro LM\Documents\FAX\Temporary 
that contains the background image that you have created 
in the 
First step.(d)Click on the button FIELDS in the toolbar, a window 
pops up allowing you to add the fields on top of the 
background image.
(e)Click on the button S
AVE  to save the Cover Page 
template and exit this window.
(f)The window NEW FAX is...

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Maintenance
Service
General information
To ensure that your machine is kept in the best 
condition, it is recommended that you periodically 
clean the inner parts.
Please respect the following rules while using this 
machine:
- Do not leave the scanner cover open.
- Do not try to lubricate the device.
- Do not close the scanner cover violently or do 
not apply vibrations to the machine.
- Do not open the cartridge access cover while 
printing.
- Do not try to disassemble the machine...

B2520 / B2540
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display:
then,
If the C button is pressed while the smart card is 
being read, the machine displays:
Cleaning
Scanner reading system cleaning
When one or more vertical lines appear on the 
copies, clean the glass of the scanner.
1Open the scanner cover until it is standing in 
vertical position.
2Wipe the glass with a soft lint-free cloth 
soaked with mild alcohol.
3Close the scanner cover. 
4Make a copy to check that the symptoms...

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Paper jam
When printing, a sheet of paper may get stuck in 
the printer or the paper tray and cause a paper 
jam.
If a paper jam occurs in the machine,  and the 
following message appears:
1Open the paper jam cover located at the 
back of the machine. 
2Remove the jammed sheet of paper and 
close the cover. 
3Open and close the consumable cover. 
The printer starts again automatically.If a paper jam occurs in the machine, and the 
following message appears: 
1Remove the toner...

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Scanner issues
When a paper jam occurs, the following message 
appears:
1Open the scanner cover.
2Remove the jammed paper without tearing 
it. 
The following message appears:
3Close the scanner cover.
Miscellaneous issues
When turning on the terminal, nothing is 
displayed on the screen.
Check the connection between the power cord and 
the outlet.
The terminal does not detect the presence of 
the document inserted in the scanner 
document feeder. 
The message R
EADY does not appear...

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Communication error codes
The communication error codes appear in the logs 
and transmission reports.
General codes
Code 01 - Busy or no fax answer
This code appears after 6 unsatisfactory attempts. 
Call later.
Code 03 - User break
A communication has been stopped by the user 
pressing the key  .
Code 04 - Non programmed number
A number saved as a one-touch key or 
abbreviated number is not valid, check it. 
(Example: a delayed transmission was 
programmed with a one-touch key and...