Lucent Technologies DEFINITY Enterprise Communication Server Release 8.2 Administrators Guide

DEFINITY ECS Release 8.2
Administrator’s Guide  555-233-506  Issue 1
April 2000
Managing announcements 
367 Adding announcement extensions 
13
Adding announcement extensions
You need to assign an extension for each announcement that you want to record. 
After you define an announcement extension, you use it to record and access the 
announcement.
Instructions
Let’s use extension 1234 for an announcement about business hours. We’ll use the 
integrated announcement circuit pack located on 01B18. 
To add an...

DEFINITY ECS Release 8.2
Administrator’s Guide  555-233-506  Issue 1
April 2000
Managing announcements 
368 Recording announcements 
13
8. In the Port field, type 01B18.
9. Press 
ENTER to save your work.
Recording announcements
You can record an announcement for callers to hear when they dial a specific 
extension. You can use the same steps to change an existing announcement.
If you want to change an announcement that is recorded on a circuit pack without 
memory, you have to delete the original...

DEFINITY ECS Release 8.2
Administrator’s Guide  555-233-506  Issue 1
April 2000
Managing announcements 
369 Saving announcements 
13
To listen to the announcement you just recorded:
1. Dial the extension from any phone or console.
In our example, dial 
1234.
NOTE:
You have to wait 15 seconds after you record the announcement before you 
can dial the extension to hear your announcement.
Saving announcements
You can save and back-up announcements from an announcement circuit pack to 
system memory. Your...

DEFINITY ECS Release 8.2
Administrator’s Guide  555-233-506  Issue 1
April 2000
Managing announcements 
370 Copying announcements 
13
For example to save the announcements from the circuit pack at 01B18:
1. Type 
save announcements from 01B18 and press RETURN.
NOTE:
If you have announcement circuit packs with and without built-in 
memory, save the circuit pack without built-in memory. 
If you have a duplicated system with an active processor and a stand-by processor, 
you can save announcements from the...

DEFINITY ECS Release 8.2
Administrator’s Guide  555-233-506  Issue 1
April 2000
Managing announcements 
371 Restoring announcements 
13
Restoring announcements
You can restore announcements from system memory to an announcement circuit 
pack. Your system memory is a tape, disk, or memory card, depending on your 
system.
If you have a duplicated system, you system always restores the announcements 
located on the active processor.
Instructions
Let’s restore announcements from our system memory (stored on...

DEFINITY ECS Release 8.2
Administrator’s Guide  555-233-506  Issue 1
April 2000
Managing announcements 
372 Deleting and erasing announcements 
13
More information
When someone powers up the system or inserts or resets an announcement circuit 
pack, the system checks the circuit pack for announcements. If the system finds no 
announcements on the circuit pack, and there are recorded announcements stored 
in system memory, the system restores the announcements from system memory 
to the announcement...

DEFINITY ECS Release 8.2
Administrator’s Guide  555-233-506  Issue 1
April 2000
Managing announcements 
373 Setting up continuous-play announcements 
13
You may also want to remove the announcement extension from the system. To 
remove the extension, use your system administration terminal to complete the 
following steps:
1. Type 
change announcements and press RETURN.
The Announcements/Audio Sources
 screen appears.
2. Delete the information in the Ext and Type fields.
3. Press 
ENTER to save your...

DEFINITY ECS Release 8.2
Administrator’s Guide  555-233-506  Issue 1
April 2000
Managing announcements 
374 Setting up continuous-play announcements 
13
2. Type b in the Q field on the same line as extension 1234.
3. Leave 
business hours in the name field, or enter a new description for the 
announcement.
4. Press 
ENTER to save your work.
ANNOUNCEMENTS/AUDIO SOURCES
    Ext.   Type      COR  TN Name           Q  QLen Pro Rate Port
1: 1234_   integ-rep  1_  1_ business hours  b N/A n 32 01B18
2: _____...

Managing group communication 
375 Setting up voice paging over loudspeakers 
14
DEFINITY ECS Release 8.2
Administrator’s Guide  555-233-506  Issue 1
April 2000
14
Managing group communication
Group communication features allow coworkers to communicate with each other 
more efficiently. This chapter shows you how to administer your system so users 
can place a variety of pages from their phones or use their phones as intercoms. 
You can also give specific users permission to monitor other users’ calls or...

DEFINITY ECS Release 8.2
Administrator’s Guide  555-233-506  Issue 1
April 2000
Managing group communication 
376 Setting up voice paging over loudspeakers 
14
Instructions
As an example, let’s set up voice paging for an office with 5 zones. We’ll allow 
users to page all 5 zones at once, and we’ll assign a class of restriction of 1 to all 
zones.
1. Type 
change paging loudspeaker and press RETURN.
The Loudspeaker Paging
 screen appears. 
2. In the Voice Paging Timeout field, type 
30.
This field sets...