Lexmark X654de MFP User Manual

							Printing
This chapter covers printing, printer reports, and job cancelation. Selection and handling of paper and specialty media
can affect how reliably documents print. For more information, see “Avoiding jams” on page 140 and “Storing paper”
on page 88.
Printing a document
1Load paper into a tray or feeder.
2From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper.
3Do one of the following:
For Windows users
aWith a document open, click File > Print.
bClick Properties, Preferences, Options, or Setup, and then adjust the settings as needed.
Note: To print on a specific size or type of paper, adjust the paper size or type settings to match the loaded
paper, or select the appropriate tray or feeder.
cClick OK, and then click Print.
For Macintosh users
aCustomize the settings as needed in the Page Setup dialog:
1With a document open, choose File > Page Setup.
2Choose a paper size or create a custom size to match the loaded paper.
3Click OK.
bCustomize the settings as needed in the Print dialog:
1With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more options.
2From the Print dialog and pop‑up menus, adjust the settings as needed.
Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or
select the appropriate tray or feeder.
3Click Print.
Printing on specialty media
Tips on using letterhead
Use letterhead designed specifically for laser printers.
Print samples on the letterhead being considered for use before buying large quantities.
Before loading letterhead, fan the stack to prevent sheets from sticking together. Printing131
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							Page orientation is important when printing on letterhead. For information on how to load letterhead, see:
–“Loading the standard or optional 250‑sheet or 550‑sheet tray” on page 72
–“Loading the 2000‑sheet tray” on page 75
–“Loading the multipurpose feeder” on page 79
Tips on using transparencies
Print samples on the transparencies being considered for use before buying large quantities.
When printing on transparencies:
Feed transparencies from a 250‑sheet tray, a 550‑sheet tray, or the multipurpose feeder.
Use transparencies designed specifically for laser printers. Check with the manufacturer or vendor to ensure
transparencies are able to withstand temperatures up to 230°C (446°F) without melting, discoloring, offsetting, or
releasing hazardous emissions.
Use transparencies that are 138–146 g/m2 (37–39 lb. bond) in weight.
To prevent print quality problems, avoid getting fingerprints on the transparencies.
Before loading transparencies, fan the stack to prevent sheets from sticking together.
We recommend Lexmark part number 12A5010 for A4‑size transparencies and Lexmark part number 70X7240 for
letter‑size transparencies.
Tips on using envelopes
Print samples on the envelopes being considered for use before buying large quantities.
When printing on envelopes:
Feed envelopes from the multipurpose feeder or the optional envelope feeder.
Set the Paper Type to Envelope, and select the envelope size.
Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure the
envelopes can withstand temperatures up to 230°C (446°F) without sealing, wrinkling, curling excessively, or
releasing hazardous emissions.
For the best performance, use envelopes made from 90 g/m2 (24 lb bond) paper. Use up to 105 g/m2 (28 lb bond)
weight for envelopes as long as the cotton content is 25% or less. All‑cotton envelopes must not exceed 90 g/m
2
(24 lb bond) weight.
Use only new envelopes.
To optimize performance and minimize jams, do not use envelopes that:
–Have excessive curl or twist
–Are stuck together or damaged in any way
–Have windows, holes, perforations, cutouts, or embossing
–Have metal clasps, string ties, or folding bars
–Have an interlocking design
–Have postage stamps attached
–Have any exposed adhesive when the flap is in the sealed or closed position Printing132
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							–Have bent corners
–Have rough, cockle, or laid finishes
Adjust the width guide to fit the width of the envelopes.
Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.
Tips on using labels
Print samples on the labels being considered for use before buying large quantities.
Notes:
Paper, dual‑web paper, polyester, and vinyl labels are supported.
When using the duplex unit, specially‑designed, integrated, and dual‑web paper labels are supported.
Printing labels requires a special label fuser cleaner which is included with the special cartridge required for
label applications. For more information, see “Ordering supplies” on page 255.
For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on
the Lexmark Web site at www.lexmark.com/publications.
When printing on labels:
Feed labels from a 250‑sheet tray, a 550‑sheet tray, or the multipurpose feeder.
Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that:
–The labels can withstand temperatures up to 230°C (446°F) without sealing, excessive curling, wrinkling, or
releasing hazardous emissions.
–Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25 psi (172 kPa) pressure without
delaminating, oozing around the edges, or releasing hazardous fumes.
Do not use labels with slick backing material.
Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets
also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.
Do not use labels with exposed adhesive.
Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die‑cuts of the label.
Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)
away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.
If zone coating of the adhesive is not possible, remove a 1.6‑mm (0.06‑in.) strip on the leading and driver edge, and
use a non‑oozing adhesive.
Portrait orientation works best, especially when printing bar codes.
Tips on using card stock
Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness,
and texture, can significantly impact print quality. Print samples on the card stock being considered for use before
buying large quantities.
When printing on card stock:
Feed card stock from a 250‑sheet tray, a 550‑sheet tray, or the multipurpose feeder.
Make sure the Paper Type is Card Stock.
Select the appropriate Paper Texture setting. Printing133
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							Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or
other paper handling problems.
Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 230°C (446°F)
without releasing hazardous emissions.
Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting
introduces semi‑liquid and volatile components into the printer.
Use grain short card stock when possible.
Printing confidential and other held jobs
Holding jobs in the printer
When sending a job to the printer, you can specify that you want the printer to hold the job in memory until you start
the job from the printer control panel. All print jobs that can be initiated by the user at the printer are called held jobs.
Note: Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to
process additional held jobs.
Job typeDescription
Confidential When you send a Confidential print job to the printer, you must create a PIN from
the computer. The PIN must be four digits using the numbers 0–9. The job is held
in printer memory until you enter the PIN from the printer control panel and
choose to print or delete the job.
Verify When you send a Verify print job, the printer prints one copy and holds the
remaining copies in printer memory. Verify lets you examine the first copy to see
if it is satisfactory before printing the remaining copies. Once all copies are printed,
the job is automatically deleted from printer memory.
Reserve When you send a Reserve print job, the printer does not print the job immediately.
It stores the job in memory so you can print the job later. The job is held in memory
until you delete it from the Held Jobs menu.
Repeat When you send a Repeat print job, the printer prints all requested copies of the
job and stores the job in memory so you can print additional copies later. You can
print additional copies as long as the job remains stored in memory.
Other types of held jobs include:
Profiles from various sources including Lexmark Document Solutions Suite (LDSS)
Forms from a kiosk
Bookmarks
Jobs not printed, which are called parked jobs Printing134
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							Printing confidential and other held jobs from Windows
Note: Confidential and Verify print jobs are automatically deleted from memory after they print. Repeat and Reserve
jobs continue to be held in the printer until you choose to delete them.
1With a document open, click File > Print.
2Click Properties, Preferences, Options, or Setup.
3Click Other Options, and then click Print and Hold.
4Select your job type (Confidential, Reserve, Repeat, or Verify), and then assign a user name. For a confidential job,
also enter a four‑digit PIN.
5Click OK or Print, and then go to the printer to release the job.
6On the home screen, touch Held jobs.
7Touch your user name.
Note: A maximum of 500 results can be displayed for held jobs. If your name does not appear, touch the down
arrow until your name appears, or touch Search Held Jobs if there are a large number of held jobs in the printer.
8Touch Confidential Jobs.
9Enter your PIN.
10Touch the job you want to print.
11Touch Print, or touch the arrows to increase or decrease the number of copies, and then touch Print.
Printing confidential and other held jobs from a Macintosh computer
Note: Confidential and Verify print jobs are automatically deleted from memory after they print. Repeat and Reserve
jobs continue to be held in the printer until you choose to delete them.
1With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more options.
2From the print options or Copies & Pages pop‑up menu, choose Job Routing.
3Select your job type (Confidential, Reserve, Repeat, or Verify), and then assign a user name. For a confidential job,
also enter a four‑digit PIN.
4Click OK or Print, and then go to the printer to release the job.
5On the home screen, touch Held jobs.
6Touch your user name.
Note: A maximum of 500 results can be displayed for held jobs. If your name does not appear, touch the down
arrow until your name appears, or touch Search Held Jobs if there are a large number of held jobs in the printer.
7Touch Confidential Jobs.
8Enter your PIN.
9Touch the job you want to print.
10Touch Print, or touch the arrows to increase or decrease the number of copies, and then touch Print. Printing135
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							Printing from a flash drive
A USB port is located on the printer control panel. Insert a flash drive to print supported file types. Supported file types
include: .pdf, .gif, .jpeg, .jpg, .bmp, .png, .tiff, .tif, .pcx, and .dcx.
Many flash drives are tested and approved for use with the printer. For more information, visit the Lexmark Web site
at www.lexmark.com.
Notes:
Hi‑Speed flash drives must support the Full‑speed standard. Flash drives supporting only USB Low‑speed
capabilities are not supported.
USB devices must support the FAT (File Allocation Tables) system. Devices formatted with NTFS (New
Technology File System) or any other file system are not supported.
If selecting an encrypted .pdf file, then enter the file password from the printer control panel.
Before printing an encrypted .pdf file, enter the file password from the printer control panel.
You cannot print files for which you do not have printing permissions.
To print from a flash drive:
1Make sure the printer is on and Ready appears.
2Insert a flash drive into the USB port.
Notes:
If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the
printer ignores the flash drive.
If you insert the flash drive while the printer is printing other jobs, then Printer Busy appears. After the
other jobs are processed, you may need to view the held jobs list to print documents from the flash drive.
3Touch the document you want to print.
Note: Folders found on the flash drive appear as folders. File names are appended by the extension type (for
example, .jpg). Printing136
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							4Touch the arrows if you want to increase the number of printed copies.
5Touch Print.
Note: Do not remove the flash drive from the USB port until the document has finished printing.
If you leave the flash drive in the printer after leaving the initial USB menu screen, then you can still print .pdf files
from the flash drive as held jobs.
Printing information pages
Printing a directory list
A directory list shows the resources stored in flash memory or on the printer hard disk.
1Make sure the printer is on and Ready appears.
2On the home screen, touch .
3Touch Reports.
4Touch the down arrow until Print Directory appears.
5Touch Print Directory.
Printing the print quality test pages
Print the print quality test pages to isolate print quality problems.
1Turn the printer off.
2Hold down 2ABC and 6MNO while turning the printer on.
3Release the buttons when the screen with the progress bar appears.
The printer performs a power‑on sequence, and then the Configuration menu appears.
4Touch the down arrow until Print Quality Pages appears.
5Touch Print Quality Pages.
The print quality test pages print.
6Touch Back.
7Touch Exit Configuration.
Canceling a print job
Canceling a print job from the printer control panel
1Touch Cancel Jobs on the touch screen, or press  on the keypad.
2Touch the job you want to cancel.
3Touch Delete Selected Jobs. Printing137
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							Canceling a print job from the computer
To cancel a print job, do one of the following:
For Windows users
In Windows Vista:
1Click .
2Click Control Panel.
3Click Hardware and Sound.
4Click Printers.
5Double‑click the printer icon.
6Select the job to cancel.
7From the keyboard, press Delete.
In Windows XP:
1Click Start.
2From Printers and Faxes, double‑click the printer icon.
3Select the job to cancel.
4From the keyboard, press Delete.
From the Windows taskbar:
When you send a job to print, a small printer icon appears in the right corner of the taskbar.
1Double‑click the printer icon.
A list of print jobs appears in the printer window.
2Select a job to cancel.
3From the keyboard, press Delete.
For Macintosh users
In Mac OS X version 10.5:
1From the Apple menu, choose System Preferences.
2Click Print & Fax, and then double‑click the printer icon.
3From the printer window, select the job to cancel.
4From the icon bar at the top of the window, click the Delete icon.
In Mac OS X version 10.4 and earlier:
1From the Go menu, choose Applications.
2Double‑click Utilities, and then double‑click Print Center or Printer Setup Utility.
3Double‑click the printer icon. Printing138
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							4From the printer window, select the job to cancel.
5From the icon bar at the top of the window, click the Delete icon. Printing139
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							Clearing jams
Jam error messages appear on the control panel display and include the area of the printer where the jam occurred.
When there is more than one jam, the number of jammed pages is displayed.
Avoiding jams
The following hints can help you avoid jams.
Paper tray recommendations
Make sure the paper lies flat in the tray.
Do not remove trays while the printer is printing.
Do not load trays, the multipurpose feeder, or the envelope feeder while the printer is printing. Load them prior
to printing, or wait for a prompt to load them.
Do not load too much paper. Make sure the stack height does not exceed the indicated maximum height.
Make sure the guides in the paper trays, multipurpose feeder, or envelope feeder are properly positioned and are
not pressing too tightly against the paper or envelopes.
Push all trays in firmly after loading paper.
Paper recommendations
Use only recommended paper or specialty media. For more information, see “Paper types and weights supported
by the printer” on page 90.
Do not load wrinkled, creased, damp, bent, or curled paper.
Flex, fan, and straighten paper before loading it.
Do not use paper that has been cut or trimmed by hand.
Do not mix paper sizes, weights, or types in the same stack.
Make sure all sizes and types are set correctly in the printer control panel menus.
Store paper per the manufacturers recommendations.
Envelope recommendations
To reduce wrinkling, use the Envelope Enhance menu in the Paper menu.
Do not feed envelopes that:
–Have excessive curl or twist
–Have windows, holes, perforations, cutouts, or embossing
–Have metal clasps, string ties, or folding bars
–Have an interlocking design
–Have postage stamps attached
–Have any exposed adhesive when the flap is in the sealed or closed position
–Have bent corners
–Have rough, cockle, or laid finishes
–Are stuck together or damaged in any way Clearing jams140
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