Lexmark X463de User Manual

							X46x Series
Users Guide
March 2012 www.lexmark.com
Machine type(s):
7014, 4569, 4570
Model(s):
431, 636, 63W, n01, n02, g01, g02, n11, n12, g11, g12, hn1, hn2, wh1, wh2
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							Contents
Safety information.....................................................................................14
Learning about the printer.........................................................................16
Thank you for choosing this printer!.......................................................................................................16
Finding information about the printer....................................................................................................16
Printer configurations.............................................................................................................................17
Selecting a location for the printer..........................................................................................................19
Basic functions of the scanner.................................................................................................................20
Understanding the ADF and scanner glass..............................................................................................21
Understanding the printer control panel................................................................................................22
Understanding the home screen.............................................................................................................23
Using the touch-screen buttons..............................................................................................................24
Additional printer setup.............................................................................28
Installing internal options........................................................................................................................28
Available internal options ................................................................................................................................. 28
Accessing the system board to install internal options .................................................................................... 29
Installing a memory card .................................................................................................................................. 31
Installing a flash memory or firmware card ...................................................................................................... 33
Installing an Internal Solutions Port.................................................................................................................. 35
Installing a printer hard disk ............................................................................................................................. 42
Installing a fax card ........................................................................................................................................... 46
Installing hardware options.....................................................................................................................49
Installing a 250‑ or 550‑sheet drawer .............................................................................................................. 49
Attaching cables......................................................................................................................................50
Verifying printer setup............................................................................................................................51
Printing a menu settings page .......................................................................................................................... 51
Printing a network setup page.......................................................................................................................... 52
Setting up the printer software...............................................................................................................52
Installing printer software ................................................................................................................................ 52
Updating available options in the printer driver .............................................................................................. 53
Setting up wireless printing.....................................................................................................................54
Follow these steps to set up your printer ......................................................................................................... 54
Information you will need to set up the printer on a wireless network ...........................................................54
Installing the printer on a wireless network (Windows)................................................................................... 55
Installing the printer on a wireless network (Macintosh) ................................................................................. 58
Installing the printer on a wired network...............................................................................................61
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							Changing port settings after installing a new network Internal Solutions Port......................................64
Setting up serial printing.........................................................................................................................66
Minimizing your printers environmental impact........................................68
Saving paper and toner...........................................................................................................................68
Using recycled paper ........................................................................................................................................ 68
Conserving supplies .......................................................................................................................................... 68
Saving energy..........................................................................................................................................69
Using Eco‑Mode................................................................................................................................................ 69
Adjusting Power Saver ...................................................................................................................................... 70
Adjusting the brightness of the display ............................................................................................................ 70
Setting the standard exit bin light..................................................................................................................... 71
Recycling..................................................................................................................................................72
Recycling Lexmark products ............................................................................................................................. 72
Recycling Lexmark packaging............................................................................................................................ 72
Returning Lexmark cartridges for reuse or recycling ........................................................................................ 72
Reducing printer noise............................................................................................................................73
Loading paper and specialty media............................................................74
Setting the Paper Size and Paper Type....................................................................................................74
Configuring Universal paper settings......................................................................................................74
Avoiding jams..........................................................................................................................................75
Loading trays...........................................................................................................................................75
Using the multipurpose feeder...............................................................................................................79
Linking and unlinking trays......................................................................................................................84
Linking trays ...................................................................................................................................................... 84
Unlinking trays .................................................................................................................................................. 84
Assigning a custom paper type name ............................................................................................................... 85
Changing a Custom Type  name .................................................................................................................. 85
Paper and specialty media guidelines.........................................................87
Paper guidelines......................................................................................................................................87
Paper characteristics......................................................................................................................................... 87
Unacceptable paper.......................................................................................................................................... 88
Selecting paper ................................................................................................................................................. 88
Using recycled paper and other office papers .................................................................................................. 88
Selecting preprinted forms and letterhead ...................................................................................................... 89
Storing paper .................................................................................................................................................... 89
Supported paper sizes, types, and weights.............................................................................................90
Paper sizes supported by the printer................................................................................................................ 90
Paper types and weights supported by the printer .......................................................................................... 91 Contents3
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							Paper capacities ................................................................................................................................................ 92
Printing......................................................................................................93
Printing a document................................................................................................................................93
Printing on both sides of the paper (duplexing)......................................................................................93
Printing on specialty media.....................................................................................................................94
Tips on using letterhead ................................................................................................................................... 94
Tips on using transparencies ............................................................................................................................ 94
Tips on using envelopes .................................................................................................................................... 94
Tips on using labels ........................................................................................................................................... 95
Tips on using card stock .................................................................................................................................... 96
Printing confidential and other held jobs................................................................................................96
Holding jobs in the printer ................................................................................................................................ 96
Printing confidential and other held jobs from Windows................................................................................. 97
Printing confidential and other held jobs from a Macintosh computer ........................................................... 97
Printing from a flash drive.......................................................................................................................98
Printing information pages......................................................................................................................99
Printing a font sample list ................................................................................................................................. 99
Printing a directory list...................................................................................................................................... 99
Printing the print quality test pages ............................................................................................................... 100
Canceling a print job..............................................................................................................................100
Canceling a print job from the printer control panel ...................................................................................... 100
Canceling a print job from the computer ....................................................................................................... 100
Copying....................................................................................................102
Making copies.......................................................................................................................................102
Making a quick copy ....................................................................................................................................... 102
Copying using the ADF .................................................................................................................................... 102
Copying using the scanner glass ..................................................................................................................... 103
Copying photos......................................................................................................................................103
Copying on specialty media...................................................................................................................103
Making transparencies ................................................................................................................................... 103
Copying to letterhead ..................................................................................................................................... 104
Customizing copy settings.....................................................................................................................104
Copying from one size to another .................................................................................................................. 104
Making copies using paper from a selected tray ............................................................................................ 104
Copying on both sides of the paper (duplexing) ............................................................................................. 105
Reducing or enlarging copies .......................................................................................................................... 105
Adjusting copy quality .................................................................................................................................... 105
Collating copies ............................................................................................................................................... 106
Placing separator sheets between copies....................................................................................................... 106
Copying multiple pages onto a single sheet ................................................................................................... 107 Contents4
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							Creating a custom job (job build).................................................................................................................... 107
Pausing the current print job to make copies.......................................................................................108
Placing information on copies...............................................................................................................109
Placing the date and time at the top of each page ......................................................................................... 109
Placing an overlay message on each page ...................................................................................................... 109
Canceling a copy job..............................................................................................................................109
Canceling a copy job while the document is in the ADF ................................................................................. 109
Canceling a copy job while copying pages using the scanner glass ................................................................110
Canceling a copy job while the pages are being printed ................................................................................ 110
Understanding the copy screens and options.......................................................................................110
Copy from ....................................................................................................................................................... 110
Copy to............................................................................................................................................................ 110
Scale ................................................................................................................................................................ 110
Darkness ......................................................................................................................................................... 111
Content ........................................................................................................................................................... 111
Sides (Duplex) ................................................................................................................................................. 111
Collate ............................................................................................................................................................. 111
Options ........................................................................................................................................................... 111
Improving copy quality..........................................................................................................................113
E-mailing..................................................................................................114
Getting ready to e-mail.........................................................................................................................114
Enabling the e‑mail function........................................................................................................................... 114
Setting up the e-mail function ........................................................................................................................ 115
Configuring the e‑mail settings....................................................................................................................... 115
Creating an e-mail shortcut...................................................................................................................115
Creating an e-mail shortcut using the Embedded Web Server .......................................................................115
Creating an e-mail shortcut using the touch screen ....................................................................................... 116
E-mailing a document............................................................................................................................116
Sending an e-mail using the touch screen ...................................................................................................... 116
Sending an e‑mail using a shortcut number ...................................................................................................116
Sending an e-mail using the address book ..................................................................................................... 117
Customizing e-mail settings...................................................................................................................117
Adding e-mail subject and message information ........................................................................................... 117
Changing the output file type ......................................................................................................................... 118
Canceling an e-mail...............................................................................................................................118
Understanding e-mail options...............................................................................................................118
Original Size .................................................................................................................................................... 118
Sides (Duplex) ................................................................................................................................................. 118
Orientation ..................................................................................................................................................... 119
Binding ............................................................................................................................................................ 119
E-mail Subject ................................................................................................................................................. 119 Contents5
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							E-mail File Name ............................................................................................................................................. 119
E-mail Message ............................................................................................................................................... 119
Resolution ....................................................................................................................................................... 119
Send As ........................................................................................................................................................... 119
Content ........................................................................................................................................................... 119
Advanced Options........................................................................................................................................... 120
Faxing......................................................................................................121
Getting the printer ready to fax............................................................................................................121
Setting up the printer to fax ........................................................................................................................... 121
Choosing a fax connection .............................................................................................................................. 121
Connecting to an analog telephone line ......................................................................................................... 122
Connecting to a DSL service ............................................................................................................................ 122
Connecting to a PBX or ISDN system .............................................................................................................. 123
Connecting to a distinctive ring service .......................................................................................................... 124
Connecting the printer and a telephone or answering machine to the same telephone line ........................ 124
Connecting to an adapter for your country or region .................................................................................... 126
Connecting to a computer with a modem ...................................................................................................... 131
Enabling the fax function ................................................................................................................................ 132
Using the Embedded Web Server for fax setup.............................................................................................. 133
Setting the date and time ............................................................................................................................... 133
Turning daylight saving time on or off ............................................................................................................ 134
Sending a fax.........................................................................................................................................134
Sending a fax using the printer control panel ................................................................................................. 134
Getting ready to send a fax using the computer ............................................................................................ 134
Installing a PostScript driver ........................................................................................................................... 135
Sending a fax using the computer .................................................................................................................. 136
Creating shortcuts.................................................................................................................................137
Creating a fax destination shortcut using the Embedded Web Server ........................................................... 137
Creating a fax destination shortcut using the touch screen ........................................................................... 137
Using shortcuts and the address book..................................................................................................138
Using fax shortcuts ......................................................................................................................................... 138
Using the address book .................................................................................................................................. 138
Customizing fax settings........................................................................................................................139
Changing the fax resolution ............................................................................................................................ 139
Making a fax lighter or darker ........................................................................................................................ 139
Sending a fax at a scheduled time .................................................................................................................. 139
Printing an incoming fax on both sides of the paper (duplexing) ................................................................... 140
Viewing a fax log ............................................................................................................................................. 140
Blocking junk faxes.......................................................................................................................................... 140
Canceling an outgoing fax.....................................................................................................................141
Canceling a fax while the original documents are still scanning ..................................................................... 141
Canceling a fax after the original documents have been scanned to memory............................................... 141 Contents6
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							Understanding fax options....................................................................................................................141
Original Size .................................................................................................................................................... 141
Content ........................................................................................................................................................... 141
Sides (Duplex) ................................................................................................................................................. 142
Resolution ....................................................................................................................................................... 142
Darkness ......................................................................................................................................................... 142
Advanced Options........................................................................................................................................... 142
Improving fax quality.............................................................................................................................143
Holding and forwarding faxes...............................................................................................................143
Holding faxes .................................................................................................................................................. 143
Forwarding a fax ............................................................................................................................................. 144
Scanning to an FTP address......................................................................145
Scanning to an FTP address...................................................................................................................145
Scanning to an FTP address using the keypad ................................................................................................ 145
Scanning to an FTP address using a shortcut number .................................................................................... 145
Scanning to an FTP address using the address book ...................................................................................... 146
Creating shortcuts.................................................................................................................................146
Creating an FTP shortcut using the Embedded Web Server ........................................................................... 146
Creating an FTP shortcut using the touch screen ........................................................................................... 147
Understanding FTP options...................................................................................................................147
Original Size .................................................................................................................................................... 147
Sides (Duplex) ................................................................................................................................................. 147
Orientation ..................................................................................................................................................... 147
Binding ............................................................................................................................................................ 147
Resolution ....................................................................................................................................................... 147
Send As ........................................................................................................................................................... 148
Content ........................................................................................................................................................... 148
Advanced Options........................................................................................................................................... 148
Improving FTP quality............................................................................................................................149
Scanning to a computer or flash drive......................................................150
Scanning to a computer........................................................................................................................150
Understanding scan profile options......................................................................................................151
Quick Setup ..................................................................................................................................................... 151
Format Type.................................................................................................................................................... 151
Compression ................................................................................................................................................... 151
Default Content .............................................................................................................................................. 151
Color ............................................................................................................................................................... 152
Original Size .................................................................................................................................................... 152
Orientation ..................................................................................................................................................... 152
Duplex ............................................................................................................................................................. 152 Contents7
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							JPEG Quality .................................................................................................................................................... 152
Darkness ......................................................................................................................................................... 152
Resolution ....................................................................................................................................................... 152
Advanced Imaging........................................................................................................................................... 152
Scanning to a flash drive........................................................................................................................153
Improving scan quality..........................................................................................................................153
Understanding printer menus...................................................................154
Menus list..............................................................................................................................................154
Paper menu...........................................................................................................................................155
Default Source menu ...................................................................................................................................... 155
Paper Size/Type menu .................................................................................................................................... 155
Configure MP menu ........................................................................................................................................ 158
Substitute Size menu ...................................................................................................................................... 158
Paper Texture menu ....................................................................................................................................... 159
Paper Weight menu ........................................................................................................................................ 159
Paper Loading menu ....................................................................................................................................... 160
Custom Types menu ....................................................................................................................................... 162
Custom Names menu ..................................................................................................................................... 162
Custom Scan Sizes menu ................................................................................................................................ 162
Universal Setup menu..................................................................................................................................... 163
Reports menu........................................................................................................................................164
Network/Ports menu.............................................................................................................................165
Active NIC menu ............................................................................................................................................. 165
Standard Network or Network  menus ..................................................................................................... 165
SMTP Setup menu .......................................................................................................................................... 167
Network Reports menu .................................................................................................................................. 168
Network Card menu........................................................................................................................................ 168
TCP/IP menu ................................................................................................................................................... 169
IPv6 menu ....................................................................................................................................................... 170
Wireless menu ................................................................................................................................................ 171
AppleTalk menu .............................................................................................................................................. 171
NetWare menu ............................................................................................................................................... 171
LexLink menu .................................................................................................................................................. 172
Standard USB menu ........................................................................................................................................ 173
Parallel  menu ........................................................................................................................................... 174
Serial  menu .............................................................................................................................................. 176
Security menu.......................................................................................................................................179
Miscellaneous menu ....................................................................................................................................... 179
Confidential Print menu.................................................................................................................................. 179
Disk Wiping menu ........................................................................................................................................... 180
Security Audit Log menu ................................................................................................................................. 181
Set Date/Time menu ....................................................................................................................................... 182 Contents8
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							Settings menu........................................................................................................................................183
General Settings menu ................................................................................................................................... 183
Copy Settings menu ........................................................................................................................................ 189
Fax Settings menu........................................................................................................................................... 195
E‑mail Settings menu ...................................................................................................................................... 204
FTP Settings menu .......................................................................................................................................... 209
Flash Drive menu ............................................................................................................................................ 212
Print Settings................................................................................................................................................... 217
Help menu.............................................................................................................................................228
Maintaining the printer............................................................................229
Cleaning the exterior of the printer......................................................................................................229
Cleaning the scanner glass....................................................................................................................229
Cleaning the ADF separator rollers.......................................................................................................230
Adjusting scanner registration..............................................................................................................231
Storing supplies.....................................................................................................................................232
Checking the status of supplies.............................................................................................................233
Checking the status of supplies from the printer control panel ..................................................................... 233
Checking the status of supplies from a network computer ............................................................................ 233
Ordering supplies..................................................................................................................................234
Ordering toner cartridges ............................................................................................................................... 234
Ordering a photoconductor kit ....................................................................................................................... 234
Ordering ADF replacement parts .................................................................................................................... 235
Moving the printer to another location................................................................................................235
Shipping the printer..............................................................................................................................236
Administrative support............................................................................237
Finding advanced networking and administrator information.............................................................237
Using the Embedded Web Server.........................................................................................................237
Checking the device status....................................................................................................................237
Setting up e‑mail alerts.........................................................................................................................237
Viewing reports.....................................................................................................................................238
Restoring the factory default settings...................................................................................................238
Clearing jams............................................................................................239
Clearing jams.........................................................................................................................................239
Understanding jam messages and locations................................................................................................... 239
200 and 201 paper jams ................................................................................................................................. 241
202 paper jam ................................................................................................................................................. 243
231 paper jam ................................................................................................................................................. 244 Contents9
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							233 paper jam ................................................................................................................................................. 245
234 paper jam ................................................................................................................................................. 246
235 paper jam ................................................................................................................................................. 246
240–249 paper jams ....................................................................................................................................... 246
250 paper jam ................................................................................................................................................. 247
251 paper jam ................................................................................................................................................. 248
290–294 paper jams ....................................................................................................................................... 250
Troubleshooting.......................................................................................254
Solving basic printer problems..............................................................................................................254
Printer control panel display is blank or displays only diamonds..........................................................254
Indicator light blinks red........................................................................................................................254
Check the display for error messages ............................................................................................................. 254
Make sure the fax function is set up properly ................................................................................................ 254
Understanding printer messages..........................................................................................................254
Answering ....................................................................................................................................................... 254
Change  to  ........................................................................................................................................ 255
Check tray  connection.............................................................................................................................. 255
Close front door .............................................................................................................................................. 255
Close door or insert cartridge ......................................................................................................................... 255
Connect bps .............................................................................................................................................. 255
Disk corrupted ................................................................................................................................................ 256
Disk Full ‑ Scan Job Canceled .......................................................................................................................... 256
Fax failed ......................................................................................................................................................... 256
Fax memory full .............................................................................................................................................. 256
Fax partition inoperative. Contact system administrator. .............................................................................. 256
Fax server To Format not set up. Contact system administrator.................................................................. 256
Fax Station Name not set up........................................................................................................................... 256
Fax Station Number not set up ....................................................................................................................... 257
Insert Tray  ................................................................................................................................................ 257
Install Tray  ................................................................................................................................................ 257
Invalid PIN ....................................................................................................................................................... 257
Load  with  ........................................................................................................................................ 257
Load manual feeder with  ......................................................................................................................... 258
Memory full, cannot print faxes ..................................................................................................................... 258
Network/Network  .................................................................................................................................... 258
No analog phone line connected to modem, fax is disabled. ......................................................................... 258
No answer ....................................................................................................................................................... 258
No dial tone .................................................................................................................................................... 258
Paper Change: Load Tray  .................................................................................................... 258
Queued for sending ........................................................................................................................................ 258
Remove originals from the scanner ADF ........................................................................................................ 259
Remove packaging material, check  .......................................................................................................... 259
Remove paper from standard output bin ....................................................................................................... 259 Contents10
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