Lexmark C782n XL User Manual

							Linking output bins
41
Printing
Linking output bins
If you attach an optional finisher or mailbox to your printer, you can link output bins, or otherwise specify how the printer 
sends jobs to the bins, by changing the Configure Bins settings in the Paper Menu.
To change the Configure Bins setting:
1Press   until you see   Paper Menu.
2Press 
3Press   until you see Bin Setup
4Press
5Press   until you see   Configure Bins, and then press  . Mailbox appears on the second line of the 
display.
6Press   until you see the value you want, and then press  to save the value as the bin configuration default.
7Press   until you get to the Ready state.
Holding a job in the printer
When sending a job to the printer, you can specify in the driver that you want the printer to hold the job in memory. When 
you are ready to print the job, you must go to the printer and use the operator panel menus to identify which held job you 
want to print.
Note:Print and Hold functions require a minimum of 128MB available printer memory. We recommend a 
minimum of 256MB available printer memory and a hard disk.
Printing and deleting held jobs
Once held jobs are stored in printer memory, you can use the printer operator panel to specify what you want to do with one 
or more of the jobs. You can select either Confidential Job or Held Jobs (Repeat Print, Reserve Print, and Verify Print jobs) 
from the Job Menu. If you select Confidential Job, you must enter the personal identification number (PIN) you specified in 
the driver when you sent the job. For more information, see Printing confidential jobs.
ValueDescription
Mailbox* Lets you select an output bin when you send a job to print. (If you prefer, you can select a 
default output bin for all print jobs to go to.) The printer alerts you when the bin you selected 
becomes full, and stops printing until you empty the bin.
Link Links all available bins so that when one bin becomes full, the printer sends jobs to the next 
linked bin.
Mail Overflow* Sends jobs automatically to a preassigned overflow bin when the current bin becomes full.
Link Optional Configures the printer to treat all the optional bins as one large output bin and treat the stan-
dard bin as an individually addressable bin.
Type Assignment Lets you assign different types of media to specific output bins or a set of linked bins. The 
printer then sends all printed media to the bin or set of linked bins that you designated to 
receive each type of paper or specialty media.
* Only available if you have attached an optional mailbox.
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							Printing confidential jobs
42
Printing
From either the Confidential Job or the Held Jobs menu items, you have several choices:
•
Print All
•JobName1
•JobName2
•Delete All
Note: Confidential jobs will also be an option if confidential jobs are present.
Printing confidential jobs
The term held job refers to any type of print job that can be initiated by the user at the printer. This includes a confidential 
job, a verify print job, a reserve print job, a repeat print job, a bookmark, a profile, or a file on a USB flash memory device.
When sending a job to the printer, you can specify in the driver that you want the printer to hold the job in memory. Once 
your job is stored in printer memory, go to the printer and use the printer operator panel to specify what you want to do with 
your print job.
All confidential jobs have a user name associated with them. To access confidential jobs, you must first select the type of 
job (confidential or held), and then select your user name from the user name list. Once you select your user name, you 
can print all your confidential jobs or select an individual print job. You can then choose the number of copies for the print 
job or you can delete the print job.
When you send a confidential job to the printer, you must enter a personal identification number (PIN) from the driver. The 
PIN must be four digits using the numbers 0–9. The job is held in printer memory until you enter the same four-digit PIN 
from the operator panel and choose to print or delete the job. This ensures the job does not print until you are there to 
retrieve it. No one else using the printer can print the job without the PIN.
Windows
1From a word processor, spreadsheet, browser, or other application, select FileÆ  Print.
2Click Properties. (or Options, Printer, or Setup, depending on the application) to view the printer driver settings.
3Depending on the operating system, you may have to click the Other Options tab, and then click Print and Hold.
Note:If you have difficulty finding Print and Hold
Æ Confidential Print, click Help and see the topic 
“Confidential Print” or “Print and Hold”, and then follow the driver instructions.
4Enter a User Name and PIN.
5Send your job to the printer.
Go to the printer when you are ready to retrieve your confidential print job, and follow the At the printer steps.
Macintosh
1From a word processor, spreadsheet, browser, or other application, select FileÆ  Print.
2In the “Copies & Pages” or “General” pop-up menu, choose Job Routing.
aWhen using Mac OS 9, if Job Routing is not a choice on the pop-up menu, select Plug-in Preferences
Æ 
Print Time Filters.
bTurn down the disclosure triangle to the left of Print Time Filters, and select Job Routing.
cIn the pop-up menu, choose Job Routing.
3In the radio group, select Confidential Print.
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							Printing confidential jobs
43
Printing
4Enter a User Name and PIN.
5Send your job to the printer.
Go to the printer when you are ready to retrieve your confidential print job, and follow the At the printer steps.
At the printer
1Press  until  Held jobs appears, and then press  .
2Press  until  Confidential jobs appears, and then press  .
3Press   until the   appears next to your user name, and then press  .
4Enter your PIN.
For more information, see Entering a personal identification number (PIN).
5Press   until   appears next to the job you want to print, and then press  .
After your job prints, it is deleted from printer memory.
Entering a personal identification number (PIN)
When you select Confidential Job from the Held job menu, the following prompt appears on the display after you 
select your user name:
1Use the numeric pad to enter the four-digit PIN associated with your confidential job.
Note:As you enter the PIN, asterisks appear on the display to ensure confidentiality.
If you enter an invalid PIN, the Invalid PIN screen appears.
•To reenter the PIN, make sure   Try again appears, and then press  .
•To cancel, press   until   Cancel appears, and then press  .
2Press   until   appears next to the job you want to print, and then press  .
After your job prints, it is deleted from printer memory.
Enter PIN
*
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							Printing confidential jobs
44
Printing
Printing and deleting held jobs
Held jobs such as Verify Print, Reserve Print, Repeat Print, Bookmarks, and USB flash memory files differ in function and 
do not require a PIN to print the job. These jobs are printed or deleted from the printer operator panel.
Verify Print
If you send a Verify Print job, the printer prints one copy and holds the remaining copies you requested in printer memory. 
Use Verify Print to examine the first copy to see if it is satisfactory before printing the remaining copies. Once all copies are 
printed, the Verify Print job is automatically deleted from printer memory.
Reserve Print
If you send a Reserve Print job, the printer does not print the job immediately. It stores the job in memory so you can print 
the job later. The job is held in memory until you delete it from the “Held Jobs” menu. Reserve Print jobs may be deleted if 
the printer requires extra memory to process additional held jobs.
Repeat Print
If you send a Repeat Print job, the printer prints all requested copies of the job and stores the job in memory so you can 
print additional copies later. You can print additional copies as long as the job remains stored in memory. 
Note:Repeat Print jobs are automatically deleted from printer memory when the printer requires extra 
memory to process additional held jobs.
Windows
1From a word processor, spreadsheet, browser, or other application, select FileÆ  Print.
2Click Properties. (or Options, Printer, or Setup, depending on the application) to view the printer driver settings.
3Depending on the operating system, you may have to click the Other Options tab, and then click Print and Hold.
Note:If you have difficulty finding Print and Hold
Æ  Held Jobs, click Help, and see the topic Held Jobs or 
Print and Hold, then follow the driver instructions.
4Select the type of held job you want, and then send your job to the printer.
Go to the printer when you are ready to retrieve your confidential print job, and follow the At the printer steps.
Macintosh
1From a word processor, spreadsheet, browser, or other application, select FileÆ  Print.
2In the Copies & Pages or General pop-up menu, choose Job Routing.
aWhen using Mac OS 9, if Job Routing is not a choice on the pop-up menu, choose Plug-in Preferences
Æ 
Print Time Filters.
bTurn down the disclosure triangle to the left of Print Time Filters, and select Job Routing.
cIn the pop-up menu, choose Job Routing.
3In the radio group, select the type of held job you want, enter a user name, and then send your job to the printer.
Go to the printer when you are ready to retrieve your confidential print job, and follow the At the printer steps.
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							Printing confidential jobs
45
Printing
At the printer
1Press  until  Held jobs appears, and then press  .
2Press   until   appears next to your user name, and then press  .
3Press   until   appears next to the type of action you want to perform:
• Confidential jobs will also be an option if confidential jobs are present.
4Press .
5Press   until   appears next to the job you want, and then press  .
The job will print or be deleted according to the type of print job and action you selected.Print All Delete All
JobName1
JobName2
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							Tips for successful printing
46
Printing
Tips for successful printing
Storing paper
Use the following guidelines to avoid paper feeding problems and uneven print quality.
•
Store paper in an environment where the temperature is approximately 21°C (70°F) and the relative 
humidity is 40%.
•Store cartons of paper on a pallet or shelf rather than directly on the floor.
•If you store individual packages of paper out of the original carton, make sure they rest on a flat 
surface so the edges do not buckle or curl.
•Do not place anything on top of paper packages.
•Store paper in its original wrapper until you load it into the printer.
Storing supplies
Choose a cool, clean storage area for your printer supplies. Store supplies right side up in their original packaging until you 
are ready to use them.
Do not expose supplies to:
•Direct sunlight
•Temperatures above 35°C (95°F)
•High humidity (above 80%)
•Salty air
•Corrosive gases
•Heavy dust
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							Tips for successful printing
47
Printing
Avoiding jams
You can avoid most paper jams by correctly loading paper and specialty media in the printer.
See the following for loading instructions:
•
Loading 500-sheet trays
•Loading the 2000-sheet tray
•Loading the multipurpose feeder
The following hints can help you avoid paper jams:
•Use only recommended paper. Refer to the Card Stock & Label Guide available on the Lexmark Web site at 
www.lexmark.com/publications for more information about which paper provides optimum results for your 
printing environment.
•Do not remove paper trays while a job is printing. Wait for a Load Tray  or Ready message before you 
remove the tray.
•If you need detailed information before purchasing large quantities of customized paper, refer to the Card Stock & 
Label Guide.
•Do not load wrinkled, creased, or damp paper.
•Never mix media types within a tray.
•Flex, fan, and straighten paper before you load it.
•Do not overload the trays or the multipurpose feeder. Make sure the stack height does not exceed the maximum 
height indicated.
•Push all trays firmly into the printer after loading them.
•Make sure the guides in the trays are properly positioned for the size paper you have loaded.
•Do not send jobs to staple, hole punch, or offset for transparencies, labels, or card stock.
•We recommend that transparencies, labels, card stock, and envelopes not be sent to the optional mailbox or 
optional finisher. These specialty media types should be sent to the standard bin.
•If an optional finisher or mailbox is attached, make sure the printer and option are correctly aligned. For alignment 
instructions, see the instruction sheet that came with your option.
•Make sure all cables that connect the high capacity feeder or finisher to the printer are correctly attached. For 
more information, see the instruction sheet that came with your option.
•If a jam should occur, clear the entire paper path. For more information, see Clearing the entire paper path. 
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							Media specifications
48
3
Media specifications
Media is paper, card stock, transparencies, labels, and envelopes. The last four are sometimes referred to as specialty 
media. The printer provides high quality printing on a variety of media. A number of things must be considered concerning 
media before printing. This chapter provides information to help make media selections and how to care for media.
Media guidelines
Selecting the appropriate media for the printer helps avoid printing problems.
The following sections contain guidelines for choosing the correct media for the printer.
For detailed information about media characteristics, see the Card Stock & Label Guide available on the Lexmark Web site 
at www.lexmark.com/publications.
Paper
To ensure the best print quality and feed reliability, use 90 g/m2 (24 lb) xerographic, grain long paper. Business papers 
designed for general business use may also provide acceptable print quality.
The default Paper Weight setting in the Paper Menu is Normal. For paper less than 20 lb bond (75 g/m
2 ), choose the 
Light setting. For 28 lb bond to 47 lb bond (105 g/m2 to 175 g/m2 ), choose the Heavy setting.
We recommend Lexmark part number 12A5950 letter size glossy paper and Lexmark part number 12A5951 A4 size glossy 
paper.
Always print several samples before buying large quantities of any type of media. When choosing any media, consider the 
weight, fiber content, and color.
The Laser printing process heats paper to high temperatures of 230°C (446°F) for non-MICR applications. Use only paper 
able to withstand these temperatures without discoloring, bleeding, or releasing hazardous emissions. Check with the 
manufacturer or vendor to determine whether the paper chosen is acceptable for laser printers.
When loading paper, note the recommended print side on the paper package, and load paper accordingly. For more 
information, see Loading the trays.
Paper characteristics
The following paper characteristics affect print quality and reliability. It is recommended that these guidelines are followed 
when evaluating new paper stock.
For detailed information, see the Card Stock & Label Guide available on the Lexmark Web site at www.lexmark.com/
publications.
Weight
The printer can automatically feed paper weights from 60 to 176 g/m
2 (16 to 47 lb bond) grain long. Paper lighter than
60 g/m2 (16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 90 g/m2 (24 lb bond) 
grain long paper. To use paper narrower than 182 x 257 mm (7.2 x 10.1 in.), it is recommended that the weight be greater 
than or equal to 90 g/m
2 (24 lb bond).
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							Media guidelines
49
Media specifications
Curl
Curl is the tendency of media to curve at its edges. Excessive curl can cause paper feeding problems. Curl can occur after 
the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, 
cold and dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.
Smoothness
The degree of smoothness of paper directly affects print quality. If the paper is too rough, the toner does not fuse to the 
paper properly, resulting in poor print quality. If the paper is too smooth, it can cause paper feeding or print quality issues. 
Smoothness needs to be between 100 and 300 Sheffield points; however, smoothness between 150 and 250 Sheffield 
points produces the best print quality.
Moisture content
The amount of moisture in the paper affects both print quality and the ability of the printer to feed the paper properly. Leave 
the paper in its original wrapper until it is time to use it. This limits the exposure of the paper to moisture changes that can 
degrade its performance. 
Condition paper while it is still in the original wrapper. To condition it, store it in the same environment as the printer for 24 
to 48 hours before printing to let the paper stabilize in the new conditions. Extend the time several days if the storage or 
transportation environment is very different from the printer environment. Thick paper may also require a longer 
conditioning period because of the mass of material.
Grain direction
Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the 
paper, or grain short, running the width of the paper.
For 60 to 90 g/m
2 (16 to 24 lb bond) paper, grain long fibers are recommended.
Fiber content
Most high-quality xerographic paper is made from 100% chemically pulped wood. This content provides the paper with a 
high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as 
cotton possesses characteristics that can result in degraded paper handling.
Unacceptable paper
The following papers are not recommended for use with the printer:
•Chemically treated papers used to make copies without carbon paper, also known as carbonless papers, 
carbonless copy paper (CCP), or no carbon required (NCR) paper
•Preprinted papers with chemicals that may contaminate the printer
•Preprinted papers that can be affected by the temperature in the printer fuser
•Preprinted papers that require a registration (the precise print location on the page) greater than ±0.09 in., such as 
optical character recognition (OCR) forms
In some cases, registration can be adjusted with the software application to successfully print on these forms.
•Coated papers (erasable bond), synthetic papers, or thermal papers
•Rough-edged, rough or heavily textured surface papers or curled papers
•Recycled papers containing more than 25% post-consumer waste that do not meet
DIN 19 309
•Paper having a weight less than 60 g/m
2 (16 lb)
•Multiple-part forms or documents
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							Storing paper
50
Media specifications
Selecting paper
Proper paper loading helps prevent jams and ensures trouble-free printing.
To help avoid jams or poor print quality:
•Always use new, undamaged paper.
•Before loading paper, know the recommended print side of the paper. This information is usually indicated on the 
paper package.
•Do not use paper that has been cut or trimmed by hand.
•Do not mix media sizes, weights, or types in the same source; mixing results in jams.
•Do not use coated papers unless they are specifically designed for electrophotographic printing.
•Do not forget to change the Paper Size setting when using a source that does not support auto size sensing.
•Do not remove trays while a job is printing or Busy appears on the operator panel.
•Make sure the Paper Type and Paper Weight settings are correct. (See “Paper Menu” in the Menus and 
Messages Guide on the publications CD for detailed information about these settings.)
•Make sure the paper is properly loaded in the source.
•Flex paper back and forth. Do not fold or crease the paper. Straighten the edges on a level surface.
Storing paper
Use the following guidelines to avoid paper feeding problems and uneven print quality.
•Store paper in an environment where the temperature is approximately 21°C (70°F) and the relative humidity is 
40%.
•Store cartons of paper on a pallet or shelf rather than directly on the floor.
•If you store individual packages of paper out of the original carton, make sure they rest on a flat surface so the 
edges do not buckle or curl.
•Do not place anything on top of paper packages.
•Store paper in its original wrapper until you load it into the printer.
Selecting preprinted forms and letterhead
Use the following guidelines when selecting preprinted forms and letterhead paper for the printer:
•Use grain long papers for best results for 60 to 90 g/m
2 weights.
•Use only forms and letterhead printed using an offset lithographic or engraved printing process.
•Avoid papers with rough or heavily textured surfaces.
Use papers printed with heat-resistant inks designed for use in xerographic copiers. The ink must withstand temperatures 
of 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not affected by the resin in toner. 
Inks that are oxidation-set or oil-based should meet these requirements; latex inks might not. When in doubt, contact the 
paper supplier. 
Preprinted papers such as letterhead must be able to withstand temperatures up to 230°C (446°F) without melting or 
releasing hazardous emissions.
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