Konica Minolta bizhub 223 User Manual

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2.3 Setting the External Server2
2.3 Setting the External Server
When access to the machine by the Administrator of the machine through the Administrator Settings is au-
thenticated, the machine enables setting of the External Server.
The External Server that can be used for authentication is Active Directory only. Operate the machine in Ac-
tive Directory.
Setting the External Server
0For the procedure to call the Administrator Settings screen on the display, see page 2-2.
0Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If 
it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.
1Call the Administrator Settings screen on the display from the control panel.
2Touch [User Authentication/Account Track].
3Touch [External Sever Settings].
4Touch the specific Sever Registration key, in which no sever has been registered.
5Touch [New].
%To change or delete a previously registered server, touch [Edit] or [Delete].
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2.3 Setting the External Server2
6Touch [Server Type].
7Touch [Active Directory].
8From the keyboard or keypad, enter the Domain Name and touch [OK].
9Touch [OK].
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2.3 Setting the External Server2
10Make the necessary settings.
%If the Sever Name is yet to be entered, [OK] cannot be touched. Be sure to enter the Sever Name.
%A Sever Name that already exists cannot be redundantly registered.
11Touch [OK].
12Touch [Close].
%If two or more External Servers have been registered, select any desired server and touch [Set as 
Default].
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2.4 System Auto Reset Function2
2.4 System Auto Reset Function
When access to the machine by the Administrator of the machine through the Administrator Settings is au-
thenticated, the machine enables setting of the operation of the System Auto Reset function.
If no operations are performed for a predetermined period of time during access to the Administrator Settings 
or user mode (during setting of User Authentication) from the control panel, the System Auto Reset function 
automatically causes the user to log off from the mode.
The predetermined period of time, after which the System Auto Reset function is activated, can be selected 
from among nine values between 1 min. and 9 min. System Auto Reset can also be set to [OFF]. If no oper-
ations are performed for 1 min. even with System Auto Reset set to [OFF], the function causes the user to log 
off from the mode automatically.
Reference
-Processing of a specific job, however, takes precedence over the System Auto Reset function. That is, 
even if a predetermined period of time elapses during which no operations are performed, once the pro-
cessing of the specific job has been started, the System Auto Reset function does not cause the user 
to log off from the mode. The user logs off from the mode after the lapse of a predetermined period of 
time after the processing of the specific job is completed.
Setting the System Auto Reset function
0For the procedure to call the Administrator Settings screen on the display, see page 2-2.
0Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If 
it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.
1Call the Administrator Settings screen on the display from the control panel.
2Touch [System Settings].
3Touch [Reset Settings].
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2.4 System Auto Reset Function2
4Touch [System Auto Reset].
5Press the [C] key and enter the period of time (1 min. to 9 min.) after which System Auto Reset is acti-
vated from the keypad.
%The time for System Auto Reset can be set to a value between 1 min. and 9 min., variable in 1-min. 
increments. An input data error message appears when any value falling outside the range of 1 to 9 
min. is set. Enter the correct System Auto Reset Time.
%If no operations are performed for 1 min. even with System Auto Reset set to [OFF], the function is 
activated to cause the user to log off from the mode automatically.
%Press the [C] key to clear all characters.
6Touch [OK].
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2.5 Changing the Administrator Password2
2.5 Changing the Administrator Password
When access to the machine by the Administrator of the machine through the Administrator Settings panel 
is authenticated, the machine enables the operation of changing the Administrator Password required for ac-
cessing the Administrator Settings.
The Administrator Password entered for the authentication purpose appears as * on the display.
NOTICE
The newly set Administrator Password should consist of 8 to 16 digits.
Changing the Administrator Password
0For the procedure to call the Security Settings screen on the display, see steps 1 and 2 of page 2-6.
0Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If 
it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.
1Call the Security Settings screen on the display from the control panel.
2Touch [Administrator Password].
3Enter the currently set 8-to-16-digit Administrator Password from the keyboard or keypad.
%Press the [C] key to clear all characters.
%Touch [Delete] to delete the last character entered.
%Touch [Shift] to show the upper case/symbol screen.
%Touch [Cancel] to go back to the Security Settings screen.
4Touch [OK].
%If a wrong Administrator Password is entered, a message that tells that the Administrator Password 
does not match appears. Enter the correct Administrator Password.
%If Prohibited Functions When Authentication Error is set to [Mode 2], entry of a wrong password is 
counted as unauthorized access. If a wrong Administrator Password is entered a predetermined 
number of times (once to five times) or more set by the Administrator of the machine, a message 
appears saying that the machine accepts no more Administrator Passwords because of unautho-
rized access for any subsequent entry of the Administrator Password. The machine is then set into 
an access lock state. To cancel the access lock state, settings must be made by the Service Engi-
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2.5 Changing the Administrator Password2
neer; or, turn off, and then turn on, the main power switch of the machine. If the main power switch 
is turned off and on, the access lock state is canceled after the lapse of time set for [Release Time 
Settings]. When the main power switch is turned off, then on again, wait at least 10 seconds to turn 
it on after turning it off. If there is no wait period between turning the main power switch off, then on 
again, the machine may not function properly. 
Here is the sequence, through which the main power switch and sub power switch are turned on 
and off: 
Turn off the sub power switch → Turn off the main power switch → Turn on the main power switch 
→ Turn on the sub power switch
5Enter the new 8-to-16-digit Administrator Password from the keyboard or keypad.
To prevent entry of a wrong password, enter the password again in [Password Confirmation].
%Press the [C] key to clear all characters.
%Touch [Delete] to delete the last character entered.
%Touch [Shift] to show the upper case/symbol screen.
%Touch [Cancel] to go back to the Security Settings screen.
6Touch [OK].
%If the entered Administrator Password does not match, a message that tells that the Administrator 
Password does not match appears. Enter the correct Administrator Password.
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2.6 Protecting Data in the HDD2
2.6 Protecting Data in the HDD
When access to the machine by the Administrator of the machine through the Administrator Settings is au-
thenticated, the machine enables the operation for setting and changing the Encryption Key.
By setting the Encryption Key, the data saved in the HDD is encrypted, thereby protecting the data in the 
HDD. The Encryption Key entered is displayed as *.
To protect data in the HDD, be sure to set the Encryption Key.
Reference
-When an Encryption Key (encryption word) is set using HDD Encryption Setting, an Encryption Key with 
a key length of 128 bits is generated. The generated encryption key is used to encrypt or decrypt data 
through AES encryption algorithm.
2.6.1 Setting the Encryption Key (encryption word)
0Do not set any number that can easily be guessed from birthdays, employee identification numbers, 
and the like for the Encryption Key. Try to change the Encryption Key at regular intervals.
0To prevent data from leaking as a result of reinstallation of the HDD on another machine, a unique value 
that varies from one machine to another must be set for the encryption key.
0Make sure that nobody but the Administrator of the machine comes to know the Encryption Key.
0If only the Encryption Key is to be set while the machine is being used without setting the Encryption 
Key, the Service Engineer must perform some setting procedures in advance. For details, contact your 
Service Representative.
0HDD Format should be performed before setting the Encryption Key. Performing HDD Format deletes 
the currently set External Server. Set the External Server again. For the procedure to set the External 
Server, see page page 2-9.
0For the procedure to call the Security Settings screen on the display, see steps 1 and 2 of page 2-6.
0Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If 
it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.
1Call the Security Settings screen on the display from the control panel.
2Touch [HDD Settings].
3Touch [HDD Encryption Setting].
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2.6 Protecting Data in the HDD2
4A confirmation message appears. Select [Yes] and touch [OK].
%Executing HDD Format erases data in the HDD. It is recommended that important data should be 
saved in a backup medium in advance. Execution of HDD Format will also reset the setting values 
of different functions to the default values. For the functions whose settings are reset to the default 
values, see page 1-8.
5Enter the new 20-digit Encryption Key from the keyboard or keypad.
To prevent entry of a wrong Encryption Key, enter the Encryption Key again in [Encryption Passphrase 
Confirmation].
%Press the [C] key to clear all characters.
%Touch [Delete] to delete the last character entered.
%Touch [Shift] to show the upper case/symbol screen.
%Touch [Cancel] to go back to the HDD Settings screen.
6Touch [OK].
%If the entered Encryption Key does not meet the requirements of the Password Rules, a message 
that tells that the entered Encryption Key cannot be used appears. Enter the correct Encryption Key. 
For details of the Password Rules, see page 1-8.
%If the entered Encryption Key does not match, a message that tells that the Encryption Key does not 
match appears. Enter the correct Encryption Key.
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2.6 Protecting Data in the HDD2
7Make sure that a message appears prompting you to turn OFF and then ON the main power switch. 
Now, turn OFF and then turn ON the main power switch.
%When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after 
turning it off. if there is no wait period between turning the main power switch off, then on again, the 
machine may not function properly. 
Here is the sequence, through which the main power switch and sub power switch are turned on 
and off: 
Turn off the sub power switch → Turn off the main power switch → Turn on the main power switch 
→ Turn on the sub power switch
8The following screen appears after the machine has been restarted.
9Call the Administrator Settings on the display from the control panel.
%For the procedure to call the Administrator Settings on the display, see page 2-2.
10Touch [HDD Format].
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