Konica Minolta bizhub 223 User Manual

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1.5 Miscellaneous1
1.5 Miscellaneous
Password Rules
According to certain Password Rules, registration of a password consisting of a string of a single character 
or change of a password to one consisting of a string of a single character is rejected for the Encryption Key. 
For the Encryption Key, the same password as that currently set is not accepted.
Study the following table for more details of the number of digits and characters that can be used for each 
password.
NOTICE
The Administrator Password to be set should consist of 8 to 16 digits to keep the security status. For details 
of the Administrator Password Setting, see page 2-14
Precautions for Use of Various Types of Applications
When the Encrypted document function is to be used, be sure to install the dedicated printer driver in the 
client PC.
Items of Data Cleared by Overwrite All Data Function
The Overwrite All Data function clears the following items of data.
Items cleared by HDD Format
Following are the items that are cleared by HDD Format.
Types of passwordsNo. of digitsCharacters
Administrator Password 0 to 16 digits • Numeric characters: 0 to 9
• Alpha characters: upper and lower case letters
• Symbols: !, #, $, %, &, , (, ), *, ,, -, ., /, :, ;, , 
?, @, [, \, ], ^, _, `, {, |, }, ~, +
Selectable from among a total of 93 characters
Encryption Key 20 digits • Numeric characters: 0 to 9
• Alpha characters: upper and lower case letters
• Symbols: !, #, $, %, &, , *, +, -, ., /, =, 
						

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1.5 Miscellaneous1
NOTICE
Performing HDD Format deletes the loadable driver installed in the machine, which calls for setting made by 
the Service Engineer. For details, contact your Service Representative.
Fax functions
An optional Fax Kit is required for using fax functions. Contact your Service Representative.
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							2Administrator Operations
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2.1 Accessing the Administrator Settings2
2 Administrator Operations
2.1 Accessing the Administrator Settings
In Administrator Settings, the settings for the machine system and network can be registered or changed.
This machine implements authentication of the user of the Administrator Settings function through the Ad-
ministrator Password that verifies the identity as the Administrator of the person who accesses the function. 
During the authentication procedure, the Administrator Password entered for the authentication purpose ap-
pears as * or ● on the display.
NOTICE
Make sure that none of the general users of the machine will know the Administrator Password.
If the Administrator Password is forgotten, it must be set again by the Service Engineer. Contact your Service 
Representative.
2.1.1 Accessing the Administrator Settings
The machine does not accept access to the Administrator Settings under any of the following conditions. 
Wait for some while before attempting to gain access to the Administrator Settings again.
-The Administrator Settings has been logged on to through access made from the PC.
-A remote operation is being performed from an application on the PC.
-There is a job being executed by the machine.
-There is a reserved job (timer TX, fax redial waiting, etc.) in the machine.
-Immediately after the main power switch has been turned ON.
-A malfunction code is displayed on the machine.
0Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If 
it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.
1Press the [Utility/Counter] key.
2Touch [Administrator Settings].
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2.1 Accessing the Administrator Settings2
3Enter the 8-to-16-digit Administrator Password from the keyboard or keypad.
%Press the [C] key to clear all characters.
%Touch [Delete] to delete the last character entered.
%Touch [Shift] to show the upper case/symbol screen.
%Touch [Cancel] to go back to the screen shown in step 2.
4Touch [OK].
%If a wrong Administrator Password is entered, a message that tells that the Administrator Password 
does not match appears. Enter the correct Administrator Password.
%If Prohibited Functions When Authentication Error is set to [Mode 2], entry of a wrong password is 
counted as unauthorized access. If a wrong Administrator Password is entered a predetermined 
number of times (once to five times) or more set by the Administrator of the machine, a message 
appears saying that the machine accepts no more Administrator Passwords because of unautho-
rized access for any subsequent entry of the Administrator Password. The machine is then set into 
an access lock state. To cancel the access lock state, settings must be made by the Service Engi-
neer; or, turn off, and then turn on, the main power switch of the machine. If the main power switch 
is turned off and on, the access lock state is canceled after the lapse of time set for [Release Time 
Settings]. When the main power switch is turned off, then on again, wait at least 10 seconds to turn 
it on after turning it off. If there is no wait period between turning the main power switch off, then on 
again, the machine may not function properly. 
Here is the sequence, through which the main power switch and sub power switch are turned on 
and off: 
Turn off the sub power switch → Turn off the main power switch → Turn on the main power switch 
→ Turn on the sub power switch
5Press the [Utility/Counter] key to log off from the Administrator Settings.
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2.1 Accessing the Administrator Settings2
2.1.2 Accessing the User Mode
You can log on to the User Mode as an Administrator. In the User Mode, you can check or delete a job, which 
is disabled in Administrator Settings.
Reference
-The authority relating to box settings is the same as that of Administrator Settings.
0Do not leave the machine with the User Mode setting screen left shown on the display. If it is absolutely 
necessary to leave the machine, be sure first to log off from the User Mode.
1Touch [ID & PW].
2Touch [Password].
3Enter the 8-to-16-digit Administrator Password from the keyboard or keypad.
%Press the [C] key to clear all characters.
%Touch [Delete] to delete the last character entered.
%Touch [Shift] to show the upper case/symbol screen.
%Touch [Cancel] to go back to the screen shown in step 2.
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2.1 Accessing the Administrator Settings2
4Touch [OK].
5Press [Access] or touch [Login].
%If a wrong Administrator Password is entered, a message that tells that the authentication has failed 
appears. Enter the correct Administrator Password.
%If Prohibited Functions When Authentication Error is set to [Mode 2], entry of a wrong password is 
counted as unauthorized access. If a wrong Administrator Password is entered a predetermined 
number of times (once to five times) or more set by the Administrator of the machine, a message 
appears saying that the machine accepts no more Administrator Passwords because of unautho-
rized access for any subsequent entry of the Administrator Password. The machine is then set into 
an access lock state. To cancel the access lock state, settings must be made by the Service Engi-
neer; or, turn off, and then turn on, the main power switch of the machine. If the main power switch 
is turned off and on, the access lock state is canceled after the lapse of time set for [Release Time 
Settings]. When the main power switch is turned off, then on again, wait at least 10 seconds to turn 
it on after turning it off. If there is no wait period between turning the main power switch off, then on 
again, the machine may not function properly. 
Here is the sequence, through which the main power switch and sub power switch are turned on 
and off: 
Turn off the sub power switch → Turn off the main power switch → Turn on the main power switch 
→ Turn on the sub power switch
6Press the [Access] key to log off from the User Mode.
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2.2 Preventing Unauthorized Access2
2.2 Preventing Unauthorized Access
When access to the machine by the Administrator of the machine through the Administrator Settings is au-
thenticated, the machine enables setting of the operation of Prohibited Functions When Authentication Error. 
The machine then takes a count of the number of unsuccessful accesses to the Administrator Settings to 
prohibit the authentication operation.
Either [Mode 1] or [Mode 2] can be selected for Prohibited Functions When Authentication Error. The factory 
setting is [Mode 1]. If [Mode 2] is set, the check count can be selected from among once to five times. To 
prevent unauthorized access, operate the machine in [Mode 2]. If [Mode 2] is selected, the Release Time Set-
tings function is enabled. When the Administrator Settings is set into the access lock state, the main power 
switch is turned off and on and, after the lapse of a predetermined period of time after the machine is turned 
on again, the access lock state of the Administrator Settings is canceled. The Release Time Settings function 
allows the period of time, after the lapse of which the access lock state of the Administrator Settings is can-
celed, to be set in the range between 1 and 60 min. The factory setting is 5 min. For details of each mode, 
see the table below.
NOTICE
If the access lock state of the Administrator Settings is canceled by the Service Engineer, the setting of the 
Release Time Settings function is not applied.
Setting Prohibited Functions When Authentication Error
0For the procedure to call the Administrator Settings screen on the display, see page 2-2.
0Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If 
it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.
1Call the Administrator Settings screen on the display from the control panel.
2Touch [Security Settings].
ModeDescription
Mode 1 If authentication fails, the authentication operation (entry of the 
password) is prohibited for 5 sec.
Mode 2 If authentication fails, the authentication operation (entry of the 
password) is prohibited for 5 sec. The number of times, in which 
authentication fails, is also counted and, when the failure count 
reaches a predetermined value, the authentication operation is 
prohibited and the machine is set into an access lock state.
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2.2 Preventing Unauthorized Access2
3Touch [Security Details].
4Touch [Prohibited Functions When Authentication Error].
5Touch [Mode 2].
%To change the check count, touch [+] to increase the count or [-] to decrease it.
6Touch [Release Time Settings].
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2.2 Preventing Unauthorized Access2
7Press the [C] key and, from the keypad, enter the time, after the lapse of which the access lock state of 
the Administrator Settings is canceled.
%Release Time can be set to any value between 1 min. and 60 min. in 1-min. increments. An input 
data error message appears when any value falling outside the range of 1 to 60 min. is set. Enter 
the correct Release Time.
8Touch [OK].
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