Konica Minolta bizhub 190f User Manual

							Sending Faxes9
bizhub 131f/190f 9-9Sending a fax using the Document glass
1Switch to the Fax mode by pressing 
the Copy/Fax/Scan button. 
2Place your document on the document glass. (See page 4-9 for de-
tails.)
3Press [Doc. Size] to select the document size, A4, A5 š or F4.
4Adjust the scanning resolution and contrast, if necessary. (See 
page 9-3.)
5Dial the fax number.
-Use the numeric keys to dial a number.
or
-Press a one-touch key. (See page 8-5.)
or
-Press [Speed Dial/Group] and three-digit code. (See page 8-15.)
or
-Use the call group dialing. (See page 8-16.)
or
-Use the phone directory dialing. (See page 8-16.)
6Press [Start]. (If you pressed a one-touch key, no need to press [Start].)
By pressing [Start], you are just given 
your machine a command. 
This command number appears on 
the first line of the LCD for a few sec-
onds. You will need to know this 
command number if you later wish to cancel the transmission or to print 
a stored document. (See 
“Reviewing or cancelling commands [CD]” on 
page 9-12
.)
7When the scanning is done, the ma-
chine will show:
8Place the next page, then press [Paper Size/Next Doc.].
Otherwise, press [Start] to start the transmission.
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							9Sending Faxes
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9At the end of the operation, your ma-
chine beeps and displays:
Whenever you transmit a document, what actually appears on the top 
line of the LCD depends on information stored in the remote fax ma-
chine. The line may even be blank.
2
Note
If you want to cancel a transmission while scanning the document, press 
the [Stop].
If you want to cancel a transmission in progress, use the Review Com-
mands feature. (See “Reviewing or cancelling commands [CD]” on 
page 9-12.)
2
Note
If the call fails, see “Redialing [CD]” on page 9-12.
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							Sending Faxes9
bizhub 131f/190f 9-11
9.2.2 Real time transmission (Non memory transmission)
Your machine simply dials the other fax and when it makes contact, your ma-
chine feeds the document through, scanning and transmitting it as it goes.
With real time transmission, you can watch each page as it is scanned and 
sent.
To perform the real time transmission:
1Switch to the Fax mode by pressing the Copy/Fax/Scan button.
2Place the document on the ADF.
2
Note
The document glass cannot be used for real time transmission.
3Obtain a dial tone, either:
-Press [Advanced Functions] repeatedly until Monitor is appear, 
then press [Enter]. 
or
-Lift the handset if you have connected an external telephone to your 
machine.
In either case, the machine shows:
or
-Press [Advanced Functions] repeatedly until Memory Tx is ap-
pear and press [Enter]. Then select Off  and press [Enter]
 to turn 
off the memory transmission.
or
-If you assigned Memory Tx to the soft key (“Special features [CD]” 
on page 12-3), turn off the memory transmission by simply pressing 
that key.
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							9Sending Faxes
9-12 bizhub 131f/190f
4Dial the fax number.
-Use the numeric keys to dial a number.
or
-Press a one-touch key. (See page 8-5.)
or
-Press [Speed Dial/Group] and three-digit code. (See page 8-15.)
or
-Use the phone directory dialing. (See page 8-16.)
2
Note
With real time transmission, only one destination can be dialed.
5When you hear fax tones from the remote unit, press [Start].
If a person answers the phone, use the handset to tell that person that 
you are trying to send a fax. When you hear fax tones, press [Start].
If the call fails and you used Monitor to dial, press [Advanced Func-
tions] repeatedly until Monitor is appear, then press [Enter]
 to hang 
up.
If you are using the handset, hang up after pressing [Start].
2
Note
If you want to cancel a transmission, use the Review Commands feature. 
(See “Reviewing or cancelling commands [CD]” on page 9-12.)
9.3 Redialing [CD]
For further information, see “9 Sending Faxes” in the extended manual 
on the CD-R.
9.4 Reviewing or cancelling commands [CD]
For further information, see “9 Sending Faxes” in the extended manual 
on the CD-R.
9.5 Advanced fax functions [CD]
For further information, see “9 Sending Faxes” in the extended manual 
on the CD-R.
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							10Receiving faxes
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							Receiving faxes10
bizhub 131f/190f 10-3
10 Receiving faxes
10.1 Receiving a fax
10.1.1 Selecting the reception mode
1Press [Menu], [9], and then press 
[Enter] four times.
The machine shows your current fax 
reception mode:
2Press [,] or [+] to select your desired reception mode.
Your machine has five different reception modes:
-Tel Ready (see Manual receive mode below)
-Fax Ready (see Automatic receive mode below)
-Fax/Tel Ready (see page 10-4)
-Tel/Fax Ready (see page 10-5)
-Ans/Fax Ready (see page 10-5)
3Press [Enter] to save the setting.
4Press [Reset] to exit.
2
Note
If you assigned Auto Rx to the soft key (“Special features [CD]” on 
page 12-3), you can toggle Manual reception (Tel Ready) and Automatic 
reception (you have set) by pressing that key.
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							10Receiving faxes
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10.1.2 Manual reception mode
Tel Ready mode
Use it if: 
-You want to use the same line for both fax and phone calls.
-You receive mainly a voice call and sometimes faxes.
In this mode:
Your machine never answers calls automatically. You must answer each call 
as described in “Answering calls manually” on page 10-6.
You will need to:
Connect an external phone. (See page 3-10.)
10.1.3 Automatic reception mode
Fax Ready mode
Use it if:
Your machine uses its own phone line and doesn’t share it with a phone or 
an answering machine.
In this mode:
Your machine answers each call and attempts to receive a fax.
Fax/Tel Ready mode
Use it if: 
-You want to use the same line for both fax and phone calls.
-You are using the machine as both a fax machine and a telephone and 
you want to receive a fax primarily.
In this mode:
Your machine receives faxes silently but also alerts you when a regular voice 
call comes in. (Your machine also beeps once at the end of each reception.)
When a voice call comes in, your machine sounds a special ring (but the tel-
ephone connected to your machine will not ring). If you hear it, answer using 
your handset. 
You will need to:
Connect an external phone. (See page 3-10.)
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							Receiving faxes10
bizhub 131f/190f 10-5Tel/Fax Ready mode
Use it if: 
-You want to use the same line for both fax and phone calls
-You are using the machine as both a fax machine and a telephone and 
you want to receive a voice call primarily.
In this mode
Your machine rings the number of times you have set (the default setting is 
two times). If you don’t answer the call while ringing, your machine answers 
the call automatically. If a caller sends a fax, your machine begins receiving 
it. If a voice call comes in, your machine sounds a special ring, telling you to 
answer using the handset. (But the telephone connected to your machine will 
not ring.)
You will need to:
Connect an external phone. (See page 3-10.)
Ans./Fax Ready mode
Use it if:
You are using an answering machine that is connected to your machine.
In this mode:
An answering machine connected to your machine answers each call.
If a voice call comes in, the answering machine begins to record the incom-
ing message.
If your machine hears a fax tone, it begins receiving the fax message.
You will need to:
Connect an answering machine. (See page 3-10.)
Using an answering machine with your machine:
1Set the machine to Ans./Fax Ready. (See page 10-3.)
2Set your answering machine to answer calls after no more than two 
rings.
3Create a new outgoing message on your answering machine.
Your answering machine’s outgoing message should be no longer than 
10 seconds.
Here is a suggested message:
Hello! You are reached [your name or telephone number]. To leave a 
voice message, please wait for the beep. To send a fax, press [Start] 
on your fax machine. Thanks for calling!
 
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							10Receiving faxes
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10.1.4 Answering calls manually
2
Note
To answer a call manually, you must install an external phone to your ma-
chine. Make sure the document is not set on the ADF.
Receiving a call manually with an external phone
In Tel Ready or Tel/Fax Ready mode, when the external phone rings, pick 
up handset:
-If you hear someone speaking to you, speak back.
-If you hear fax tones (beep — beep — beep), put the handset down, but 
do not hang up. Walk to your machine and press [Start]. After you press 
[Start], hang up the external phone’s handset. Because remote fax ma-
chines will wait several seconds to hear reception tones from your ma-
chine, you have about 30 seconds to walk to your machine and press 
[Start].
10.1.5 Switching the Automatic or Manual reception mode
1Make sure that the machine is in the fax mode. If not, press the Copy/
Fax/Scan button to switch to the Fax mode.
2Press [Advanced Functions] until 
Auto Rx is appear on the LCD then 
press [Enter].
3Press [,] or [+] to select On or Off.
-To switch to manual reception mode, select Off.
-To switch to automatic reception mode, select On.
4Press [Enter] to save the setting.
2
Note
If you assigned Auto Rx to the soft key (“Special features [CD]” on 
page 12-3), you can toggle Manual reception (Tel Ready) and Automatic 
reception (you have set) by pressing that key.
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