HP Photosmart 7520 User Manual

							5 Copy and scan
•Scan to a computer, memory device, or email
•Copy text or mixed documents
•Tips for copy and scan success
Scan to a computer, memory device, or email
To scan to a computer, memory device, or email.
1.Load the original.
a. Lift the lid on the product.
b. Load original print side down on the right front corner of glass.
c. Close the lid.
2.Start scan.
a. On the Home screen, touch Scan.
b. Select the destination by touching either Computer, USB Flash Drive, Memory Card or E-mail.
If you are scanning to a computer and the printer is network-connected, a list of available computers
appears. Select the computer on which you want the scan saved.
For scanning to a USB Drive, insert a USB Drive in the slot.
For scanning to a Memory Card, insert a Memory Card in the slot.
c.Touch Scan.
Related topics
•Tips for copy and scan success
Copy and scan 19 
						

							Copy text or mixed documents
▲Do one of the following:
1-sided copy
a. Load paper.
❑Load full-size paper in the main input tray.
b. Load original.
❑Load original print side up into the automatic document feeder.
c. Specify number of copies.
❑Touch Copy on Home screen.
The Copy preview appears.
❑Touch the screen to set the number of copies.
d. Start copy.
❑Touch B&W or Color.
2-sided copy
a. Load paper.
❑Load full-size paper in the main input tray.
b. Load original.
❑Load original print side up into the automatic document feeder.
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20 Copy and scan 
						

							c. Specify 2-sided option.
❑Touch Copy on Home screen.
The Copy preview appears.
❑Touch Print Settings.
The Copy Settings menu appears.
❑Touch 2-Sided.
❑Touch On.
d. Specify number of copies.
❑Use the touch screen to set the number of copies.
e. Start copy.
❑Touch B&W or Color.
f. Copy the second original.
❑Load second page into the automatic document feeder and touch OK.
Related topics
•Tips for copy and scan success
Learn more about using the automatic document feeder to scan your documents. Click here to go online for
more information.
Tips for copy and scan success
Use the following tips to copy and scan successfully:
•Keep the glass and the back of the lid clean. The scanner may interpret anything it detects on the glass as
part of the image.
•Load your original, print side down, on the right front corner of the glass or, print side up, into the automatic
document feeder. Learn how to use the automatic document feeder for scanning and copying. Click here to
go online for more information.
•To make a large copy of a small original, scan the original into the computer, resize the image in the
scanning software, and then print a copy of the enlarged image.
•To avoid incorrect or missing scanned text, make sure the brightness is set appropriately in the software.
•If the document to be scanned has a complex layout, select framed text as the scan document setting in the
software. With this setting, the text layout and formatting are retained.
•If the scanned image is incorrectly cropped, turn off the autocropping feature in the software and crop the
scanned image manually.
Tips for copy and scan success 21 
						

							Chapter 5
22 Copy and scan 
						

							6 Use Web Services
•Print with HP ePrint
•Use HP Print Apps
•Visit the HP ePrintCenter website
•Tips for using Web Services
Print with HP ePrint
HP’s free ePrint service provides an easy way to print from email. Just email a document or photo to the email
address assigned to your printer when you enable Web Services, and both the email message and recognized
attachments will print.
•Your printer needs to have a wireless network connection to the Internet. You wont be able to use ePrint
via a USB connection to a computer.
•Attachments might print differently from the way they appear in the software program that created them,
depending on the original fonts and layout options used.
•Free product updates are provided with ePrint. Some updates might be required to enable certain
functionality.
Related topics
•Your printer is protected
How to get started with ePrint
Your printer is protected
To help prevent unauthorized email, HP assigns a random email address to your printer, never publicizes this
address, and by default does not respond to any sender. ePrint also provides industry-standard spam filtering
and transforms email and attachments to a print-only format to reduce the threat of virus or other harmful content.
However, the ePrint service does not filter email based on content, so it cannot prevent objectionable or
copyrighted material from being printed.
Go to the HP ePrintCenter website for more information and specific terms and conditions: www.hp.com/go/
ePrintCenter.
How to get started with ePrint
To use ePrint, connect your printer to an active wireless network with Internet access, set up an account on HP
ePrintCenter, and add your printer to the account.
To get started with ePrint
1.Enable Web services.
a.Touch the ePrint button on the control panel.
b. Accept the terms of use, and then follow the onscreen instructions to enable Web Services.
The ePrint information sheet prints, containing a printer code.
c.Go to www.hp.com/go/ePrintCenter, click the Sign In button, and then click the Sign Up link at the top
of the window that appears.
d. When prompted, enter the printer code to add your printer.
2.Touch ePrint on the control panel. From the Web Services Summary screen, get your printers email
address.
3.Compose and send email to your printers email address from your computer or mobile device, anywhere
and anytime. Both the email message and recognized attachments will print.
Use Web Services 23 
						

							Use HP Print Apps
Print pages from the web, without using a computer, by setting up Print Apps, a free service from HP. You can
print coloring pages, calendars, puzzles, recipes, maps, and more, depending on the apps available in your
country/region.
Touch the Get More icon on the Print Apps screen to connect to the Internet and add more apps. You need to
have Web Services enabled in order to use apps.
Go to the HP ePrintCenter website for more information and specific terms and conditions: www.hp.com/go/
ePrintCenter.
Visit the HP ePrintCenter website
Use HP’s free ePrintCenter website to set up increased security for ePrint and specify the email addresses that
are allowed to send email to your printer. You can also get Product Updates, more Print Apps, and other free
services.
Go to the HP ePrintCenter website for more information and specific terms and conditions: www.hp.com/go/
ePrintCenter.
Tips for using Web Services
Use the following tips to print apps and use ePrint.
Tips for printing apps and using ePrint
•Learn how to share your photos online and order prints. Click here to go online for more information.
•Learn about apps for printing recipes, coupons, and other content from the web, simply and easily. Click
here to go online for more information.
•Learn how to print from anywhere by sending an email and attachments to your printer. Click here to go
online for more information.
•If you have enabled Auto Power-Off, you should disable Auto Power-Off to use ePrint. See Auto Power-
Off for more information.
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24 Use Web Services 
						

							7Fax
You can use the printer to send and receive faxes, including color faxes. You can schedule faxes to be sent at
a later time and set up speed-dials to send faxes quickly and easily to frequently used numbers. From the printer
control panel, you can also set a number of fax options, such as resolution and the contrast between lightness
and darkness on the faxes you send.
NOTE:Before you begin faxing, make sure you have set up the printer correctly for faxing. You might have
already done this as part of the initial setup, by using either the control panel or the HP software provided with
the printer. You can verify the fax is set up correctly by running the fax setup test from the control panel. For
more information on the fax test, see Test fax setup.
This section contains the following topics:
•Send a fax
•Receive a fax
•Set up speed-dial entries
•Change fax settings
•Fax and digital phone services
•Fax over Internet Protocol
•Use reports
Send a fax
You can send a fax in a variety of ways. Using the printer control panel, you can send a black-and-white or color
fax. You can also send a fax manually from an attached phone. This allows you to speak with the recipient before
sending the fax.
This section contains the following topics:
•Send a standard fax
•Send a standard fax from the computer
•Send a fax manually from a phone
•Send a fax using monitor dialing
•Send a fax from memory
•Schedule a fax to send later
•Send a fax in Error Correction Mode
Send a standard fax
You can easily send a single- or multiple-page black-and-white or color fax by using the printer control panel.
NOTE:If you need printed confirmation that your faxes were successfully sent, fax confirmation must be
enabled.
TIP:You can also send a fax manually from a phone or by using monitor dialing. These features allow you to
control the pace of your dialing. They are also useful when you want to use a calling card to charge the call
and you have to respond to tone prompts while dialing.
To send a standard fax from the printer control panel
1.Load your original print-side down in the right-front corner of the glass or print-side up in the Automatic
Document Feeder.
2.Touch Fax.
Fax 25 
						

							3.Enter the fax number by using the keypad.
TIP:To add a pause in the fax number you are entering, touch * repeatedly, until a dash (-) appears on
the display.
4.Touch Black or Color.
If an original is loaded in the automatic document feeder, the document is sent to the number you entered. If
no original is detected in the automatic document feeder, a message appears that promts you to make a
slection.
TIP:If the recipient reports issues with the quality of the fax you sent, you can try changing the
resolution or contrast of your fax.
Send a standard fax from the computer
You can send a document on your computer as a fax, without printing a copy and faxing it from the printer.
NOTE:Faxes sent from your computer by this method use the printer’s fax connection, not your Internet
connection or computer modem. Therefore, make sure the printer is connected to a working telephone line
and that the fax function is set up and functioning correctly.
To use this feature, you must install the printer software using the installation program provided on the HP
software CD provided with the printer.
Windows
1.Open the document on your computer that you want to fax.
2.On the File menu in your software application, click Print.
3.From the Name list, select the printer that has “fax” in the name.
4.To change settings (such as selecting to send the document as a black fax or a color fax), click the button
that opens the Properties dialog box. Depending on your software application, this button might be called
Properties, Options, Printer Setup, Printer, or Preferences.
5.After you have changed any settings, click OK.
6.Click Print or OK.
7.Enter the fax number and other information for the recipient, change any further settings for the fax, and
then click Send Fax. The printer begins dialing the fax number and faxing the document.
Mac OS X
1.Open the document on your computer that you want to fax.
2.From the File menu in your software application, click Print.
3.Select the printer that has “(Fax)” in the name.
4.Select Fax Recipients from the pop-up menu below the Orientation setting.
NOTE:If you cannot find the pop-up menu, try clicking the disclosure triangle next to the Printer
selection.
5.Enter the fax number and other information in the boxes provided, and then click Add to Recipients.
6.Select the Fax Mode and any other fax options you want, and then click Send Fax Now to begin dialing the
fax number and faxing the document.
Send a fax manually from a phone
Sending a fax manually allows you to make a phone call and talk with the recipient before you send the fax. This
is useful if you want to inform the recipient that you are going to send them a fax before sending it. When you
send a fax manually, you can hear the dial tones, telephone prompts, or other sounds through the handset on
your telephone. This makes it easy for you to use a calling card to send your fax.
Depending on how the recipient has their fax machine set up, the recipient might answer the phone, or the fax
machine might take the call. If a person answers the phone, you can speak with the recipient before sending the
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26 Fax 
						

							fax. If a fax machine answers the call, you can send the fax directly to the fax machine when you hear the fax
tones from the receiving fax machine.
To send a fax manually from an extension phone
1.Load your original print-side down in the right-front corner of the glass or print-side up in the Automatic
Document Feeder.
2.Touch Fax.
3.Dial the number by using the keypad on the phone that is connected to the printer.
NOTE:Do not use the keypad on the control panel of the printer when manually sending a fax. You
must use the keypad on your phone to dial the recipients number.
4.If the recipient answers the telephone, you can engage in a conversation before sending your fax.
NOTE:If a fax machine answers the call, you will hear fax tones from the receiving fax machine.
Proceed to the next step to transmit the fax.
5.When you are ready to send the fax, touch Send Fax Manually.
NOTE:If prompted, select Fax Black or Fax Color.
If you were speaking with the recipient before sending the fax, inform the recipient that they should press
Start on their fax machine after they hear fax tones.
The telephone line is silent while the fax is transmitting. At this point, you can hang up the telephone. If you
want to continue speaking with the recipient, remain on the line until the fax transmission is complete.
Send a fax using monitor dialing
Monitor dialing allows you to dial a number from the printer control panel as you would dial a regular telephone.
When you send a fax using monitor dialing, you can hear the dial tones, telephone prompts, or other sounds
through the speakers on the printer. This enables you to respond to prompts while dialing, as well as control the
pace of your dialing.
TIP:If you are using a calling card and do not enter your PIN fast enough, the printer might start sending fax
tones too soon and cause your PIN not to be recognized by the calling card service. If this is the case, you
can create a speed dial entry to store the PIN for your calling card. For more information, see Set up speed-
dial entries.
NOTE:Make sure the volume is turned on to hear a dial tone.
To send a fax using monitor dialing from the printer control panel
1.Load your original print-side down in the right-front corner of the glass or print-side up in the Automatic
Document Feeder.
2.Touch Fax, and then touch Black or Color.
If the printer detects an original loaded in the automatic document feeder, you hear a dial tone.
3.When you hear the dial tone, enter the number by using the keypad on the printer control panel.
4.Follow any prompts that might occur.
TIP:If you are using a calling card to send a fax and you have your calling card PIN stored as a speed
dial, when prompted to enter your PIN, touch  (Speed Dial) to select the speed dial entry where
you have your PIN stored.
Your fax is sent when the receiving fax machine answers.
Send a fax from memory
You can scan a black-and-white fax into memory and then send the fax from memory. This feature is useful if the
fax number you are trying to reach is busy or temporarily unavailable. The printer scans the originals into memory
and sends them once it is able to connect to the receiving fax machine. After the printer scans the pages into
memory, you can immediately remove the originals from the document feeder tray or scanner glass.
Send a fax 27 
						

							NOTE:You can only send a black-and-white fax from memory.
To send a fax from memory
1.Load your original print-side down in the right-front corner of the glass or print-side up in the Automatic
Document Feeder.
2.Touch Fax, and then touch Settings.
3.Touch Scan and Fax.
4.
Enter the fax number by using the keypad, touch  (Speed Dial) to select a speed dial, or touch
 (Call History) to select a previously dialed or received number.
5.Touch Start Fax.
The printer scans the originals into memory and sends the fax when the receiving fax machine is available.
Schedule a fax to send later
You can schedule a black-and-white fax to be sent within the next 24 hours. This enables you to send a black-
and-white fax late in the evening, when phone lines are not as busy or phone rates are lower, for example. The
printer automatically sends your fax at the specified time.
You can only schedule one fax to be sent at a time. You can continue to send faxes normally, however, while
a fax is scheduled.
NOTE:You can only send scheduled faxes in black-and-white.
To schedule a fax from the printer control panel
1.Load your original print-side down in the right-front corner of the glass or print-side up in the Automatic
Document Feeder.
2.Touch Fax, and then touch Settings.
3.Touch Send Fax Later.
4.Enter the send time by touching up and down arrows, touch AM or PM, and then touch Done.
5.
Enter the fax number by using the keypad, touch  (Speed Dial) to select a speed dial, or touch
 (Call History) to select a previously dialed or received number.
6.Touch Start Fax.
The printer scans all pages and the scheduled time appears on the display. The fax is sent at the scheduled
time.
To cancel a scheduled fax
1.Touch the Fax, then touch Settings.
2.Touch Send Fax Later.
3.Touch Cancel Scheduled Fax.
Send a fax in Error Correction Mode
Error Correction Mode (ECM) prevents loss of data due to poor phone lines by detecting errors that occur
during transmission and automatically requesting retransmission of the erroneous portion. Phone charges are
unaffected, or might even be reduced, on good phone lines. On poor phone lines, ECM increases sending time
and phone charges, but sends the data much more reliably. The default setting is On. Turn ECM off only if it
increases phone charges substantially, and if you can accept poorer quality in exchange for reduced charges.
Chapter 7
28 Fax