HP Officejet 725 User Manual

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1-7      
        OneFaxing from your software application
With your PC software application open and your document file 
displayed on your PC screen, select Print from the File menu.
Select HP OfficeJet Series 700 Fax as the printer and click OK.
Note: Make this selection from wherever your software applica-
tion stores the printer list. For example, in Microsoft®...

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1-8Choosing automatic versus manual fax receivingPress the Auto Answer button on the front panel to switch between 
automatic and manual answering. lIf the green Auto Answer light is off, your HP OfficeJet will 
never answer incoming calls. 
You must answer fax calls manually 
(see “Manually receiving faxes” on page 1-9).lIf the green Auto Answer light is on, your HP...

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1-9      
        One
Manually receiving faxes
If you’re set up to receive faxes manually (Auto Answer light on 
keypad is off), use the following procedure to receive faxes.
Make sure there are no documents in the document tray, or they may 
be faxed after the next steps.
When the HP OfficeJet rings, pick up the handset 
of a telephone that’s on the same telephone...

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1-10Receiving faxes to your PC
The HP OfficeJet is factory set to print faxes. To receive faxes to your 
PC (also called PC faxes), change the Receive Faxes setting.
On your Windows desktop, 
double-click HP OfficeJet 
Manager
, and click Settings.
Select Fax Setup, then select Receive Settings.
Click the Receiving tab.
Select To PC,
 and click OK.
Notes:
l
Your PC...

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1-11      
        OneCopying
Use the keypad to copy in black and white only. Use the HP OfficeJet 
Manager for color copying, or for more copying options.
Make sure blank paper is loaded in the paper tray. Only 
letter- and legal-size paper may be used for copying.
Copying from the keypad
Load your document (up to 20 pages) in the document tray 
with the printed side...

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1-12Copying from the HP OfficeJet Manager
Load your document in the HP OfficeJet document tray with the 
printed side away from you. The HP OfficeJet Manager will 
appear on your PC screen.
Note: If you don’t see the HP OfficeJet Manager, minimize open 
applications. 
Click Copy on the HP OfficeJet Manager and explore the options 
in the Copy Settings dialog box, such...

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1-13      
        OneScanning
You can scan photographs, drawings, and text in color, black and white, 
or shades of gray. You can also scan to email and scan text for editing.
Scanning images
Load your original (up to 20 pages) in the document tray, top 
down with the printed side away from you. If necessary, adjust 
the document guides for the width of your original....

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1-14Using the image viewer
When you scan a document or photo, the scanned image appears in 
the HP OfficeJet Image Viewer. 
Selecting the area you want to edit
Most of the tools in the Image Viewer affect the selected area of the 
image. With no area selected, the entire image is affected.
lTo select an area, press the left mouse button and hold it as you 
drag across...

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1-15      
        OneScanning text for editing (OCR)
Scan using Optical Character Recognition (OCR) when you want to 
edit your original document in your word processing application.
Note: To scan text for editing, you must already have installed your 
OCR software, such as the one provided with the HP OfficeJet. Refer 
to step 8 in the Setup Guide. 
To scan your...

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1-16Scanning to Email
To scan directly to email:
Load your original (up to 20 pages) in the document tray, top 
down with the printed side away from you. If the HP OfficeJet 
Manager does not appear on your PC screen, minimize open 
applications.
You must set up your email application as the default MAPI 
client.1
 For information on MAPI setup, refer to your email...