HP Officejet 725 User Manual

							 HP OfficeJet Series 700
...............................................................................................................H
User’s Guide
 
						

							....................................................................................................................................................... .........................................................................................................................................................
© Copyright Hewlett-Packard Company 1998
All rights are reserved. No part of the document may be 
photocopied, reproduced, or translated to another 
language without the prior written consent of Hewlett-
Packard Company.
Microsoft®, Windows®, and Windows NT® are U.S. 
registered trademarks of Microsoft Corporation. 
OmniPage® Limited Edition is a U.S. registered 
trademark of Caere Corporation.
Publication number: C6661-90001
First Edition, October 1998
Printed in Singapore
Notice
The information contained in this document is subject to 
change without notice.
Hewlett-Packard shall not be liable for errors contained 
herein or for consequential damages in connection with 
the furnishing, performance, or use of this material.
Governmental regulations regarding communication can 
be found in the More Information guide.Safety Information
Always follow basic safety 
precautions when using this product to 
reduce risk of injury from fire or 
electric shock.
1.Read and understand all instructions in the Setup 
Guide.WARNING: Potential Shock Hazard
2.Use only a grounded electrical outlet when 
connecting the HP OfficeJet to a power source. If 
you don’t know whether the outlet is grounded, 
check with a qualified electrician.
3.Telephone lines can develop hazardous voltages. To 
avoid electrical shock, do not touch the contacts on 
the end of the cord, or any of the sockets on the HP 
OfficeJet. Replace damaged cords immediately.
4.Never install telephone wiring during a lightning 
storm.
5.Observe all warnings and instructions marked on the 
product.
6.Unplug this product from wall outlets and telephone 
jacks before cleaning.
7.Do not install or use this product near water or when 
you are wet.
8.Install the product securely on a stable surface.
9.Install the product in a protected location where no 
one can step on or trip over the line cord, and where 
the line cord will not be damaged.
10.If the product does not operate normally, see 
Troubleshooting.
11.No operator-serviceable parts inside. Refer servicing 
to qualified service personnel.
 
						

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iTable of Contents
Using Your HP OfficeJet  . . . . . . . . . . . . . . . . . . .1-1
Using the HP OfficeJet Manager  . . . . . . . . . . . . . . . . . . . . . . 1-1
Loading the Paper Supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Using a scan/copy sleeve to protect your original  . . . . . . 1-2
Loading plain and special papers . . . . . . . . . . . . . . . . . . . 1-3
Loading letterhead paper . . . . . . . . . . . . . . . . . . . . . . 1-3
Loading a single envelope . . . . . . . . . . . . . . . . . . . . . 1-4
Loading multiple envelopes . . . . . . . . . . . . . . . . . . . . 1-4
Loading transparencies  . . . . . . . . . . . . . . . . . . . . . . . 1-4
Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Faxing paper documents . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Faxing from the keypad . . . . . . . . . . . . . . . . . . . . . . . 1-5
Faxing from the HP OfficeJet Manager . . . . . . . . . . . 1-6
Faxing from your software application  . . . . . . . . . . . . . . 1-7
Speed dialing  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
Receiving faxes  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
Choosing automatic versus manual fax receiving . . . 1-8
Manually receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . 1-9
Receiving faxes to your PC  . . . . . . . . . . . . . . . . . . . . . . 1-10
Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11
Copying from the keypad . . . . . . . . . . . . . . . . . . . . . . . . 1-11
Copying from the HP OfficeJet Manager . . . . . . . . . . . . 1-12
Scanning  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13
Scanning images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13
Using the image viewer  . . . . . . . . . . . . . . . . . . . . . . . . . 1-14
Selecting the area you want to edit  . . . . . . . . . . . . . 1-14
Editing images with the image viewer . . . . . . . . . . . 1-14
Scanning text for editing (OCR)  . . . . . . . . . . . . . . . . . . 1-15
Scanning to Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16
Printing  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17
Printing a document  . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17
Changing the Print Settings  . . . . . . . . . . . . . . . . . . . . . . 1-17
Using the photo cartridge . . . . . . . . . . . . . . . . . . . . . . . . 1-19
Using the Help System  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20
Stand-Alone Use  . . . . . . . . . . . . . . . . . . . . . . . . . .2-1
Faxing and Copying  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Speed dialing  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Using The Menu System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Navigating the menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Menu outline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3 21
 
						

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iiAdjusting Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Copy Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Copy Resolution  . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Reduce to Fit  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Fax Resolution  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Contrast  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Print Report  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Basic Fax Setup  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Advanced Fax Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Automatic Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Busy Redial  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
No Answer Redial  . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Answer Ring Pattern  . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Error Correction Mode . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Ring and Beep Volume  . . . . . . . . . . . . . . . . . . . . . . . 2-6
Automatic Reduction . . . . . . . . . . . . . . . . . . . . . . . . . 2-6
Silent Detect . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6
Country and Language . . . . . . . . . . . . . . . . . . . . . . . . 2-6
Speed Dial Setup  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7
Individual Speed Dial  . . . . . . . . . . . . . . . . . . . . . . . . 2-7
Group Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7
Delete Speed Dial  . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8
Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8
Print Faxes in Memory  . . . . . . . . . . . . . . . . . . . . . . . 2-8
Clean Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . 2-8
Maintenance and Troubleshooting  . . . . . . . . . . .3-1
Maintenance  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Maintenance tasks (PC-connected)  . . . . . . . . . . . . . . . . . 3-1
Cleaning the HP OfficeJet  . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Cleaning the exterior  . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Cleaning the scanner glass . . . . . . . . . . . . . . . . . . . . . 3-2
Cleaning the print cartridges and surrounding areas . 3-2
Cleaning the paper rollers  . . . . . . . . . . . . . . . . . . . . . 3-4
Uninstalling the software  . . . . . . . . . . . . . . . . . . . . . . . . . 3-5
Troubleshooting  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6
Common problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7
Error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8 3
 
						

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        OneUsing the HP OfficeJet 
Manager
The HP OfficeJet Manager controls what happens to your document. 
Double-click the HP OfficeJet Manager icon on your Windows
® 
desktop. If the HP OfficeJet Manager does not appear, minimize open 
applications. Use the overview below to explore the many features 
available through the HP OfficeJet Manager. This chapter explains how to use your HP OfficeJet and 
how to find help using the online Help system. ............................................................................................................1Using Your HP 
OfficeJetClick Fax to fax in black and 
white or color, to change fax 
resolution, or make a cover 
sheet. See page 1-6.Click Scan to scan an 
image (page 1-13) or to 
scan text to edit using 
OCR (page 1-15).
Click Copy to copy in black 
and white or color or to 
change copy settings or 
adjustments. See page 1-12. Click Email to scan 
directly into email. 
See page 1-16. Click Help for online help, trouble-shooting, or to see information about 
your HP OfficeJet. 
Click Settings to change fax, print, and scan to 
email settings, or to see 
the phone book, fax log, 
or maintenance tasks.
Click My Images to open 
the default folder for your 
scanned images.
 
						

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1-2Loading the Paper Supply
The HP OfficeJet prints on a variety of papers. (See “Paper Types and 
Sizes” in the More Information guide.) For best results, adjust the 
paper settings each time you change paper types. To adjust paper 
settings, see “Printing” on page 1-17.
Using a scan/copy sleeve to protect your 
original
Several scan/copy sleeves are provided to protect fragile or damaged 
originals during faxing, copying, or scanning. The sleeves have a 
transparent plastic front and white paper back.
Place your originals inside a scan/copy sleeve when they are:
lSmaller than standard letter size (8.5 x 11 inches). Nonstandard 
pages could jam.
lTorn. Rough edges may cause a paper jam.
lPrecious or fragile, for example, a photograph or legal document.
lVery thin paper. Less than 20-lb weight paper could jam.
Place the scan/copy sleeve into the document tray with the sealed 
edge down and the transparent side away from you.
Caution: To avoid damaging the HP OfficeJet, do not use scan/copy 
sleeves to protect anything thicker than a photograph. 
						

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1-3      
        OneLoading plain and special papers
Pull the Document Tray forward all the way until it 
snaps into the upright position.
Pull up the Paper Extension at the back of the HP 
OfficeJet to support the paper.
Load about a 1/2-inch stack of paper, print side 
forward, into the Paper Tray. Fit the paper behind 
the Stack Guides as shown.
Tips:
lWhen loading specialty paper like photo paper, let-
terhead, or a card, pull out the entire stack of regu-
lar paper, place the specialty paper on top, then 
return the entire stack to the Paper Tray.
lAfter loading paper in the Paper Tray, tap the top 
edge of the stack to settle it into the tray.
Push the Document Tray back to its normal 
position, resting in front of the Paper Tray.
Extend the Output Tray slowly until it stops.
Loading letterhead paper
lLoad letterhead paper with the letterhead edge 
down and facing you.Stack 
guides
Output TrayPaper 
extension12345
 
						

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1-4Loading a single envelope
lTo print a single envelope, use the Single-
Envelope Slot so you don’t have to remove the 
paper from the Paper Tray.
lLoad a single envelope as shown, address side 
facing you and stamp edge down.
Loading multiple envelopes        
lPull the Document Tray forward and remove any 
paper from the Paper Tray.
lPinch and slide the right Paper Guide to the 
envelope position inscribed on the Paper Tray.
lLoad up to ten envelopes with the address side 
facing you and the stamp edge down. Align the 
right edge of the stack with the right Paper 
Guide.
lPinch and slide the left Paper Guide until it just 
touches the left edge of the envelope stack.
lPush the Document Tray back until it rests 
against the Paper Tray.
Loading transparencies
     
lLoad transparencies (up to 50) with the adhesive-
strip down and facing away from you, and the 
rough side toward you. The arrows on the adhe-
sive strip will be on the side of the transparency 
away from you. 
						

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1-5      
        OneFaxing
With the HP OfficeJet, you can fax paper documents or you can send 
faxes directly from your PC.
Note: You can fax in color through the HP OfficeJet Manager if the 
fax recipient also has color fax capability.
Faxing paper documents
You can fax paper documents using either the keypad on the HP 
OfficeJet or the HP OfficeJet Manager on your PC. Use the keypad 
for black and white faxing; use the HP OfficeJet Manager for color 
faxing or for additional options like attaching a cover sheet. 
Faxing from the keypad 
Load your document (up to 20 pages) in the 
document tray top down with the printed side 
facing away from you. If necessary, adjust the 
document guides on the tray for the width of your 
document.
Note: Always remove staples and paper clips from 
your original before faxing. 
Dial the fax number on the keypad, or press the 
Speed Dial button and enter a speed dial code.
Note: Enter all the numbers you would if you were 
dialing the number from a phone. For example, 
enter 1 and the area code for long-distance calls.
Press the Start button to begin faxing.
To cancel a fax in progress, press the Stop button 
on the HP OfficeJet keypad.123
 
						

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1-6Faxing from the HP OfficeJet Manager
Load your document (up to 20 pages) in the document tray top 
down with the printed side away from you.    
Click Fax and explore the additional options in the Send Fax 
dialog box, such as attaching a cover sheet.     
Enter the fax number and any other necessary information, then 
click Send Fax Now to begin faxing. 
Notes: 
lSending black and white text in color is not recommended.
lIf you send a color fax to a recipient without color fax capability, 
you’ll receive an error message and the recipient may also. Then 
the HP OfficeJet will redial and send your fax in black and white.1The HP OfficeJet 
Manager asks what 
you want to do.
If you don’t see the 
HP OfficeJet Manager 
on your PC screen, 
minimize open 
applications.2The Send Fax dialog 
box has additional 
faxing features.
To find out more 
about fax settings, 
click Help.Check this box to 
send color faxes.3