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HP Officejet 725 User Manual

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    1-17      
            OnePrinting
    The HP OfficeJet can print on many types of paper and other media. 
    Refer to “Paper Types and Sizes” in the More Information guide for 
    supported paper types.
    Printing a document
    You can print directly from the software application you use to create 
    your document.
    From your application’s File menu, select Print.
    Make sure the HP OfficeJet Series 700 Printer is the selected 
    printer. Specify which pages and number of copies to print.
    Change any other print settings, if necessary, as discussed in the 
    following section.
    Click Print or OK to begin printing.
    For more information about printing, refer to the Help system: 
    Double-click HP OfficeJet Manager on your Windows desktop and 
    click Help, then select HP OfficeJet Series 700 Help. Click 
    Printing, and select from the menu of topics.
    Changing the Print Settings
    Correct print settings ensure that your printed document looks its 
    best. You can access print settings three ways:
    From within your Windows application. Use this method to make 
    temporary changes to the settings.
    Most applications have a Page Setup or Print Settings option from 
    which you can adjust print settings. If not, select Print, then look for 
    Properties in the Print dialog box.1234
     
    						
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    1-18From the HP OfficeJet Manager. Use this method to change the 
    default settings, which will be applied to all print jobs until you 
    change the setting. 
    Double-click HP OfficeJet Manager on your Windows desktop. On 
    the HP OfficeJet Manager, click Settings, then select Print Settings. 
    The Print Settings dialog box appears. 
    From the front panel (stand-alone fax/copier use). To change paper 
    size, refer to “Set the paper size” in the Setup Guide. To change other 
    print settings, refer to “Adjusting Settings” in Chapter 2 of this guide. Explore all four Print Settings 
    tabs: Setup, Features, Color, 
    and Services.
    Make your selections 
    and click OK.For  information about a 
    setting, click Help at the 
    bottom of each screen. 
    						
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    1-19      
            OneUsing the photo cartridge
    You can use an optional photo cartridge to produce very high quality 
    color prints. The photo cartridge is especially good for printing 
    photos. When using the photo cartridge, keep in mind the following:
    lFinal prints look better on high-quality paper. See “Paper Types 
    and Sizes” in the More Information guide.
    lReserve the photo cartridge for final prints. Print rough drafts 
    using the black and color print cartridges, then replace the black 
    cartridge with the photo cartridge for your final print.
    Note: The first time you purchase a photo cartridge, get the HP Photo 
    Color Kit. The kit includes the HP photo cartridge and a cartridge 
    storage container to store cartridges (black or photo) while they are 
    not being used.
    When you use the photo cartridge:
    lFirst remove the black print cartridge (in the left cartridge 
    holder). Store it in the storage container (that came in the photo 
    color kit) when not in use.
    lInsert the photo cartridge into the 
    left cartridge holder.
    lFirst, slide the bottom in until 
    it clicks into place.
    lThen, push the top forward 
    until the cartridge snaps into 
    place.
    Note: After you print your final 
    project, remember to replace the photo 
    cartridge with the black cartridge for 
    regular printing.
     
    If you would like to order a photo 
    cartridge kit, refer to the More Information guide for ordering 
    information.2
    1
     
    						
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    1-20Using the Help System
    The Help system provides information on every aspect of your HP 
    OfficeJet. When you need help, click Help on any HP OfficeJet 
    dialog box to learn more about its features, or explore the many topics 
    from the main menu of Help.
    To access the main Help menu:
    Double-click HP OfficeJet Manager on your desktop. The HP 
    OfficeJet Manager appears on your screen. If you do not see it, 
    minimize open applications. 
    ?-Help is also available in almost every HP OfficeJet dialog box. 
    Click the ? in the upper right corner of a dialog box. Then click any 
    setting to see a brief description of it.Click Help, then 
    select HP 
    OfficeJet Series 
    700 Help to display 
    the Help system 
    Table of Contents.Explore Help through the 
    Contents (this screen) or 
    through the Index (which 
    also contains a contains 
    a Find button).Click a button to 
    explore a topic.Click on underlined words 
    and phrases to see more 
    information about them.  
    						
    							.........................................................................................................................................        Two
         Faxing and Copying
    Note: As a stand-alone fax/copier, the HP OfficeJet faxes and 
    copies only in black and white.
    As a stand-alone tool, the HP OfficeJet provides fax and copy 
    capability. To fax, refer to “Faxing from the keypad” on page 1-5. To 
    receive faxes, refer to “Receiving faxes” on page 1-7 and “Manually 
    receiving faxes” on page 1-9. To copy, refer to “Copying from the 
    keypad” on page 1-11.
    Speed dialing
    Once you’ve assigned speed dial codes to your fax numbers (refer to 
    “Speed Dial Setup” on page 2-7), you can quickly dial using the Speed Dial
     button and a speed dial code. To speed dial:
    Load your document in the document tray.
    Press the Speed Dial
     button on the HP OfficeJet keypad. 
    Dial the 1- or 2-digit speed dial code.
    Press Start
     on the HP OfficeJet keypad...............................................................................................................2This chapter explains how to use your HP OfficeJet as a 
    stand-alone fax/copier.  Stand-Alone Use
    1
    2
    3
    4
     
    						
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    2-2Using The Menu System
    The HP OfficeJet uses a menu system enabling you to customize 
    settings to control how your copies and faxes look. 
    Navigating the menus
    With a little practice, using the menus is simple. Just remember these 
    basic principles:
    lThe following instructions all start from the time and date screen. 
    To get to the time and date screen from anywhere in the menu 
    system, simply press Stop.
    lPress Menu to enter the menu. Once in the menu, the top-level 
    choices alternately appear. Select a choice by entering its number 
    on the keypad or pressing Start while the choice is displayed.
    lUse the arrow buttons to move through menu choices.
    lWithin a menu, you can perform three operations: 
    View/change selections: Most settings are lists from which you 
    select your choice. When you enter a list, the currently set item 
    displays briefly, then alternates with a display telling what 
    action(s) to perform. Take, for example, selecting paper size:
    The asterisk (*) in the first display indicates that the current paper 
    size setting is Letter. The second display directs you to use the 
    right arrow button to scroll through the list until your choice is 
    displayed, then press Start. An asterisk will appear in front of 
    your selection, and the time and date screen will reappear.
    Start an action: The Start button also starts an action, for exam-
    ple printing a report. With the name of your report displayed, 
    press Start to print it.
    Enter information: Sometimes you will be asked to enter names 
    or numbers. Step 9 in the Setup guide gives complete instructions 
    for entering characters and numbers.
    lTo exit the menu, or to start over, press Stop.StopMenuPaper Size
    *LetterUse     and
    press STARTStart 
    						
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    2-3        TwoMenu outline
    To print an outline of the entire menu system:
    Press Menu on the front panel, then press 4, then press 3.
    Adjusting Settings
    Copy Setup
    There are two Copy settings: Copy Resolution and Reduce to Fit:
    Copy Resolution
    Copy Resolution has two settings: 
    Text: Best for text and line drawings; copies in black and white
    Photo:Best for photos; copies in shades of gray
    Reduce to Fit
    Reduce to Fit has six settings:
    Actual-100%:Copies at actual size
    Full page-95%:Reduces full page original 5% for print margins
    Ltr to A4-93%:Reduces letter-size original to fit A4-size width 
    A4 to Ltr-89%:Reduces A4-size original to fit letter-size length
    Lgl to Ltr-74%:Reduces legal-size original to letter-size
    Minimum-50%:Reduces an original to half size
    Fax Resolution
    The resolution setting affects the transmission speed and quality of 
    your faxed documents. Fax Resolution has four settings:
    Standard:For text if transmission speed is more important than quality
    Fine:Good all-around quality and transmission speed for text
    300 DPI:Best quality for text, but slower transmission speed
    Photo:Best quality for photos/graphics; slowest transmission speed
    The first three settings are black and white only. Photo supports the 
    gray scale. Remember, the HP OfficeJet will only fax at the highest 
    resolution supported by the receiving fax machine.First pressthen pressMenu1then 
    press1Menu1then 
    press2Menu2
     
    						
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    2-4Contrast
    Change this setting if you want your copy or fax to be darker or 
    lighter than your original.
    Print Report
    The HP OfficeJet enables you to print four reports: 
    Fax Log Report:Lists your last 30 faxes sent and received
    Speed Dial Report:Lists your speed dial/group speed dial numbers
    Menu Report:Lists in outline form the entire menu system
    Self Test Report:Helps diagnose print cartridge problems
    Basic Fax Setup
    During setup, you already defined your basic fax settings: Time & 
    Date, Fax Header, Dial Mode, Rings to Answer, and Paper Size.
    If you need help changing any of these settings, refer to step “9. Set 
    the Basic Fax Settings” of the Setup Guide. 
    Advanced Fax Setup
    There are nine advanced fax settings to help you further customize 
    your HP OfficeJet fax to your particular situation. 
    Automatic Reports
    The Automatic Reports setting lets you control automatic fax reports. 
    You have six options:
    Every Error:Reports every time there is any kind of fax error
    Send Error:Reports every time there is a fax transmission error
    Receive Error:Reports every time there is an error receiving a fax
    Every Fax:Reports every time a fax is sent or received
    Send Only:Reports every time a fax is sent
    Off:Does not send fax reports Menu3First pressthen pressMenu4Menu5Menu6then 
    press1 
    						
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    2-5        TwoBusy Redial
    The HP OfficeJet is factory set to automatically redial at intervals 
    after a busy signal. You can turn this setting off.
    Note: To immediately redial the last fax number you entered on the 
    HP OfficeJet keypad, press the Redial/Pause button.
    No Answer Redial
    You can set the HP OfficeJet to automatically redial at intervals if a 
    fax call is not answered.
    Answer Ring Pattern
    The Answer Ring Pattern setting applies only if your phone line has 
    more than one number, each with its own distinctive ring pattern. This 
    is a service provided by your telephone company. If you do not have 
    this service, 
    the Distinctive Ring feature on the HP OfficeJet will not 
    work and the Answer Ring Pattern should be set to All Rings. 
    If you do have Distinctive Ring service, have your telephone 
    company assign one ring pattern to voice calls and another to fax 
    calls. Then use the Answer Ring Pattern setting to set your HP 
    OfficeJet to automatically answer the fax call pattern.
    Note: 
    If you have an answering machine on this line for receiving 
    voice calls (using one of the other distinctive ring patterns), set it to 
    answer after 3 or more rings or your HP OfficeJet will not receive fax 
    calls.Error Correction Mode
    Error Correction Mode (ECM) reduces data lost due to poor phone 
    lines. In ECM, phone charges are unaffected, or may even be reduced, 
    on good phone lines. On poor phone lines, ECM increases sending 
    time and phone charges, but sends the data much more reliably.  Menu6then 
    press2First pressthen pressMenu6then 
    press3Menu6then 
    press4Menu6then 
    press5
     
    						
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    2-6Ring and Beep Volume
    The HP OfficeJet provides four options for the volume of its rings and 
    beeps.
    Automatic Reduction
    The Automatic Reduction setting determines what the HP OfficeJet 
    does if it receives a fax too large for the paper size you set in Basic 
    Fax Setup:
    On:Reduces the fax to fit the paper size setting in Basic Fax Setup
    Off:Prints the fax at actual size on multiple sheets of paper
    Silent Detect
    The Silent Detect setting controls whether you can receive faxes from 
    older-model fax machines that don’t emit a fax signal. These silent 
    models represent less than 5% of fax machines in use. Leave Silent 
    Detect off unless all of the following are true:
    lYou expect to receive a fax from an older-model machine.
    lYour telephone answering machine is connected directly to the 
    HP OfficeJet.
    lThe HP OfficeJet is set to Auto Answer (green light on the 
    keypad is on).
    Country and Language
    This feature does not apply in certain countries.
    Use this setting if you entered the wrong number when identifying 
    your country or language in the initial setup. When prompted, enter 
    the number corresponding to your country and/or language.First pressthen pressMenu6then 
    press6Menu6then 
    press7Menu6then 
    press8Menu6then 
    press9 
    						
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