HP Officejet 725 User Manual
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......................................................................................................................................... 1-17 OnePrinting The HP OfficeJet can print on many types of paper and other media. Refer to “Paper Types and Sizes” in the More Information guide for supported paper types. Printing a document You can print directly from the software application you use to create your document. From your application’s File menu, select Print. Make sure the HP OfficeJet Series 700 Printer is the selected printer. Specify which pages and number of copies to print. Change any other print settings, if necessary, as discussed in the following section. Click Print or OK to begin printing. For more information about printing, refer to the Help system: Double-click HP OfficeJet Manager on your Windows desktop and click Help, then select HP OfficeJet Series 700 Help. Click Printing, and select from the menu of topics. Changing the Print Settings Correct print settings ensure that your printed document looks its best. You can access print settings three ways: From within your Windows application. Use this method to make temporary changes to the settings. Most applications have a Page Setup or Print Settings option from which you can adjust print settings. If not, select Print, then look for Properties in the Print dialog box.1234
......................................................................................................................................... 1-18From the HP OfficeJet Manager. Use this method to change the default settings, which will be applied to all print jobs until you change the setting. Double-click HP OfficeJet Manager on your Windows desktop. On the HP OfficeJet Manager, click Settings, then select Print Settings. The Print Settings dialog box appears. From the front panel (stand-alone fax/copier use). To change paper size, refer to “Set the paper size” in the Setup Guide. To change other print settings, refer to “Adjusting Settings” in Chapter 2 of this guide. Explore all four Print Settings tabs: Setup, Features, Color, and Services. Make your selections and click OK.For information about a setting, click Help at the bottom of each screen.
......................................................................................................................................... 1-19 OneUsing the photo cartridge You can use an optional photo cartridge to produce very high quality color prints. The photo cartridge is especially good for printing photos. When using the photo cartridge, keep in mind the following: lFinal prints look better on high-quality paper. See “Paper Types and Sizes” in the More Information guide. lReserve the photo cartridge for final prints. Print rough drafts using the black and color print cartridges, then replace the black cartridge with the photo cartridge for your final print. Note: The first time you purchase a photo cartridge, get the HP Photo Color Kit. The kit includes the HP photo cartridge and a cartridge storage container to store cartridges (black or photo) while they are not being used. When you use the photo cartridge: lFirst remove the black print cartridge (in the left cartridge holder). Store it in the storage container (that came in the photo color kit) when not in use. lInsert the photo cartridge into the left cartridge holder. lFirst, slide the bottom in until it clicks into place. lThen, push the top forward until the cartridge snaps into place. Note: After you print your final project, remember to replace the photo cartridge with the black cartridge for regular printing. If you would like to order a photo cartridge kit, refer to the More Information guide for ordering information.2 1
......................................................................................................................................... 1-20Using the Help System The Help system provides information on every aspect of your HP OfficeJet. When you need help, click Help on any HP OfficeJet dialog box to learn more about its features, or explore the many topics from the main menu of Help. To access the main Help menu: Double-click HP OfficeJet Manager on your desktop. The HP OfficeJet Manager appears on your screen. If you do not see it, minimize open applications. ?-Help is also available in almost every HP OfficeJet dialog box. Click the ? in the upper right corner of a dialog box. Then click any setting to see a brief description of it.Click Help, then select HP OfficeJet Series 700 Help to display the Help system Table of Contents.Explore Help through the Contents (this screen) or through the Index (which also contains a contains a Find button).Click a button to explore a topic.Click on underlined words and phrases to see more information about them.
......................................................................................................................................... Two Faxing and Copying Note: As a stand-alone fax/copier, the HP OfficeJet faxes and copies only in black and white. As a stand-alone tool, the HP OfficeJet provides fax and copy capability. To fax, refer to “Faxing from the keypad” on page 1-5. To receive faxes, refer to “Receiving faxes” on page 1-7 and “Manually receiving faxes” on page 1-9. To copy, refer to “Copying from the keypad” on page 1-11. Speed dialing Once you’ve assigned speed dial codes to your fax numbers (refer to “Speed Dial Setup” on page 2-7), you can quickly dial using the Speed Dial button and a speed dial code. To speed dial: Load your document in the document tray. Press the Speed Dial button on the HP OfficeJet keypad. Dial the 1- or 2-digit speed dial code. Press Start on the HP OfficeJet keypad...............................................................................................................2This chapter explains how to use your HP OfficeJet as a stand-alone fax/copier. Stand-Alone Use 1 2 3 4
......................................................................................................................................... 2-2Using The Menu System The HP OfficeJet uses a menu system enabling you to customize settings to control how your copies and faxes look. Navigating the menus With a little practice, using the menus is simple. Just remember these basic principles: lThe following instructions all start from the time and date screen. To get to the time and date screen from anywhere in the menu system, simply press Stop. lPress Menu to enter the menu. Once in the menu, the top-level choices alternately appear. Select a choice by entering its number on the keypad or pressing Start while the choice is displayed. lUse the arrow buttons to move through menu choices. lWithin a menu, you can perform three operations: View/change selections: Most settings are lists from which you select your choice. When you enter a list, the currently set item displays briefly, then alternates with a display telling what action(s) to perform. Take, for example, selecting paper size: The asterisk (*) in the first display indicates that the current paper size setting is Letter. The second display directs you to use the right arrow button to scroll through the list until your choice is displayed, then press Start. An asterisk will appear in front of your selection, and the time and date screen will reappear. Start an action: The Start button also starts an action, for exam- ple printing a report. With the name of your report displayed, press Start to print it. Enter information: Sometimes you will be asked to enter names or numbers. Step 9 in the Setup guide gives complete instructions for entering characters and numbers. lTo exit the menu, or to start over, press Stop.StopMenuPaper Size *LetterUse and press STARTStart
......................................................................................................................................... 2-3 TwoMenu outline To print an outline of the entire menu system: Press Menu on the front panel, then press 4, then press 3. Adjusting Settings Copy Setup There are two Copy settings: Copy Resolution and Reduce to Fit: Copy Resolution Copy Resolution has two settings: Text: Best for text and line drawings; copies in black and white Photo:Best for photos; copies in shades of gray Reduce to Fit Reduce to Fit has six settings: Actual-100%:Copies at actual size Full page-95%:Reduces full page original 5% for print margins Ltr to A4-93%:Reduces letter-size original to fit A4-size width A4 to Ltr-89%:Reduces A4-size original to fit letter-size length Lgl to Ltr-74%:Reduces legal-size original to letter-size Minimum-50%:Reduces an original to half size Fax Resolution The resolution setting affects the transmission speed and quality of your faxed documents. Fax Resolution has four settings: Standard:For text if transmission speed is more important than quality Fine:Good all-around quality and transmission speed for text 300 DPI:Best quality for text, but slower transmission speed Photo:Best quality for photos/graphics; slowest transmission speed The first three settings are black and white only. Photo supports the gray scale. Remember, the HP OfficeJet will only fax at the highest resolution supported by the receiving fax machine.First pressthen pressMenu1then press1Menu1then press2Menu2
......................................................................................................................................... 2-4Contrast Change this setting if you want your copy or fax to be darker or lighter than your original. Print Report The HP OfficeJet enables you to print four reports: Fax Log Report:Lists your last 30 faxes sent and received Speed Dial Report:Lists your speed dial/group speed dial numbers Menu Report:Lists in outline form the entire menu system Self Test Report:Helps diagnose print cartridge problems Basic Fax Setup During setup, you already defined your basic fax settings: Time & Date, Fax Header, Dial Mode, Rings to Answer, and Paper Size. If you need help changing any of these settings, refer to step “9. Set the Basic Fax Settings” of the Setup Guide. Advanced Fax Setup There are nine advanced fax settings to help you further customize your HP OfficeJet fax to your particular situation. Automatic Reports The Automatic Reports setting lets you control automatic fax reports. You have six options: Every Error:Reports every time there is any kind of fax error Send Error:Reports every time there is a fax transmission error Receive Error:Reports every time there is an error receiving a fax Every Fax:Reports every time a fax is sent or received Send Only:Reports every time a fax is sent Off:Does not send fax reports Menu3First pressthen pressMenu4Menu5Menu6then press1
......................................................................................................................................... 2-5 TwoBusy Redial The HP OfficeJet is factory set to automatically redial at intervals after a busy signal. You can turn this setting off. Note: To immediately redial the last fax number you entered on the HP OfficeJet keypad, press the Redial/Pause button. No Answer Redial You can set the HP OfficeJet to automatically redial at intervals if a fax call is not answered. Answer Ring Pattern The Answer Ring Pattern setting applies only if your phone line has more than one number, each with its own distinctive ring pattern. This is a service provided by your telephone company. If you do not have this service, the Distinctive Ring feature on the HP OfficeJet will not work and the Answer Ring Pattern should be set to All Rings. If you do have Distinctive Ring service, have your telephone company assign one ring pattern to voice calls and another to fax calls. Then use the Answer Ring Pattern setting to set your HP OfficeJet to automatically answer the fax call pattern. Note: If you have an answering machine on this line for receiving voice calls (using one of the other distinctive ring patterns), set it to answer after 3 or more rings or your HP OfficeJet will not receive fax calls.Error Correction Mode Error Correction Mode (ECM) reduces data lost due to poor phone lines. In ECM, phone charges are unaffected, or may even be reduced, on good phone lines. On poor phone lines, ECM increases sending time and phone charges, but sends the data much more reliably. Menu6then press2First pressthen pressMenu6then press3Menu6then press4Menu6then press5
......................................................................................................................................... 2-6Ring and Beep Volume The HP OfficeJet provides four options for the volume of its rings and beeps. Automatic Reduction The Automatic Reduction setting determines what the HP OfficeJet does if it receives a fax too large for the paper size you set in Basic Fax Setup: On:Reduces the fax to fit the paper size setting in Basic Fax Setup Off:Prints the fax at actual size on multiple sheets of paper Silent Detect The Silent Detect setting controls whether you can receive faxes from older-model fax machines that don’t emit a fax signal. These silent models represent less than 5% of fax machines in use. Leave Silent Detect off unless all of the following are true: lYou expect to receive a fax from an older-model machine. lYour telephone answering machine is connected directly to the HP OfficeJet. lThe HP OfficeJet is set to Auto Answer (green light on the keypad is on). Country and Language This feature does not apply in certain countries. Use this setting if you entered the wrong number when identifying your country or language in the initial setup. When prompted, enter the number corresponding to your country and/or language.First pressthen pressMenu6then press6Menu6then press7Menu6then press8Menu6then press9