HP Officejet 725 User Manual

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1-7      
        OneFaxing from your software application
With your PC software application open and your document file 
displayed on your PC screen, select Print from the File menu.
Select HP OfficeJet Series 700 Fax as the printer and click OK.
Note: Make this selection from wherever your software applica-
tion stores the printer list. For example, in Microsoft® Word you 
can find the printer list in the Print dialog box.
Print the document. The Send Fax dialog box appears.
Enter the fax number or select an entry in your phone book. Enter 
any other necessary information, then click Send Fax Now to 
begin faxing.
Speed dialing
For help assigning speed dial codes, click Help on the HP OfficeJet 
Manager, and select Faxing. Then click Managing frequently used 
numbers with the Phone Book. Stand-alone fax/copier users should 
refer to “Speed Dial Setup” on page 2-7.
Note: PC-connected users should always assign speed dial codes 
through the software.
Note for Austrian users: 
In Austrian PBX systems (where you dial a 
number to get an outside line) you must enter the character w between 
the outside access number and the public phone number. To enter a w 
from software, type a w into your number. To enter a w from the 
keypad, refer to the box at the bottom of page 2-7.Receiving faxes
Depending on how you set up your HP OfficeJet, you will either 
receive faxes automatically or you will need to receive faxes 
manually. If you have been receiving faxes successfully and have not 
changed your office equipment, don’t make any changes now. If you 
do decide to change a setting, do it temporarily (for one fax only), 
then change it back. 
If you change your office equipment setup, be sure to update your fax 
receive settings or you may not receive faxes properly. Refer to “If 
You Change Your Office Equipment” in the Setup Guide
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1-8Choosing automatic versus manual fax receivingPress the Auto Answer button on the front panel to switch between 
automatic and manual answering. lIf the green Auto Answer light is off, your HP OfficeJet will 
never answer incoming calls. 
You must answer fax calls manually 
(see “Manually receiving faxes” on page 1-9).lIf the green Auto Answer light is on, your HP OfficeJet will 
automatically answer every call you receive at you fax number. 
You can change the number of rings before the HP OfficeJet 
answers the phone, either through the software or from the front 
panel. Here’s how:
For PC-connected users
On your Windows desktop, double-click HP OfficeJet Manager, 
and click Settings.
Select Fax Setup, then select Receive Settings. 
For stand-alone users
To change the number of rings setting from the keypad, refer to “Set 
the rings to answer setting” in the Setup Guide
. 
1
2In the Number of Rings 
to Answer box, enter or 
select the number of times 
the fax line should ring 
before it is answered.Click the Answering tab.
 
						

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1-9      
        One
Manually receiving faxes
If you’re set up to receive faxes manually (Auto Answer light on 
keypad is off), use the following procedure to receive faxes.
Make sure there are no documents in the document tray, or they may 
be faxed after the next steps.
When the HP OfficeJet rings, pick up the handset 
of a telephone that’s on the same telephone line as 
the HP OfficeJet. 
If you hear fax tones, press Start
 on the HP 
OfficeJet’s keypad, or,
 if you’re receiving from an 
extension phone (one that’s on the same telephone 
line as the HP OfficeJet, but not connected directly 
to it), dial 123
.
Now you can hang up the phone or stay on the line 
to talk after the fax finishes.
 Press 
Start Dial 123 from an 
extension phoneor
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1-10Receiving faxes to your PC
The HP OfficeJet is factory set to print faxes. To receive faxes to your 
PC (also called PC faxes), change the Receive Faxes setting.
On your Windows desktop, 
double-click HP OfficeJet 
Manager
, and click Settings.
Select Fax Setup, then select Receive Settings.
Click the Receiving tab.
Select To PC,
 and click OK.
Notes:
l
Your PC must be on or your received faxes will be printed.l
If you’re set up to receive faxes manually, follow the instructions 
under “Manually receiving faxes.”For more information about faxing, refer to the Help system: Double-
click HP OfficeJet Manager on your Windows desktop and click 
Help, then select HP OfficeJet Series 700 Help. Click Faxing, and 
select from a menu of topics including:
lPrinting an incoming fax or saving it to a PC file.
lManaging frequently used numbers with the Phone Book.
lManaging faxes with the Fax Log. (See the Fax Log to view and 
print faxes received to your PC.) 
lCreating and editing PC cover pages.
lChecking the status of a fax.
lTroubleshooting.
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1-11      
        OneCopying
Use the keypad to copy in black and white only. Use the HP OfficeJet 
Manager for color copying, or for more copying options.
Make sure blank paper is loaded in the paper tray. Only 
letter- and legal-size paper may be used for copying.
Copying from the keypad
Load your document (up to 20 pages) in the document tray 
with the printed side away from you. If necessary, adjust 
the document guides for the width of your document.
Press the Copy button, then enter the number of copies you 
want.
Press the Copy button again to begin copying.
Note: To stop copying at any time, press the Stop button. 123
 
						

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1-12Copying from the HP OfficeJet Manager
Load your document in the HP OfficeJet document tray with the 
printed side away from you. The HP OfficeJet Manager will 
appear on your PC screen.
Note: If you don’t see the HP OfficeJet Manager, minimize open 
applications. 
Click Copy on the HP OfficeJet Manager and explore the options 
in the Copy Settings dialog box, such as collating. 
When finished making your selections, click Start Copy to begin 
copying.
For more information about copying, refer to the Help system: 
Double-click HP OfficeJet Manager on your Windows desktop and 
click Help, then select HP OfficeJet Series 700 Help. Click 
Copying, and select from the menu of topics.12Enter number 
of copies.
Select the 
paper type 
loaded in the 
paper tray.Click  
Adjustments 
to change  
brightness, 
copy quality, 
and to reduce 
or enlarge.
Turn collating 
on or off. Select color or 
black & white 
copy.To find out more about a setting, 
click Help.3 
						

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1-13      
        OneScanning
You can scan photographs, drawings, and text in color, black and white, 
or shades of gray. You can also scan to email and scan text for editing.
Scanning images
Load your original (up to 20 pages) in the document tray, top 
down with the printed side away from you. If necessary, adjust 
the document guides for the width of your original. The HP 
OfficeJet Manager appears on your PC screen. If you don’t see it, 
minimize open applications.
Click Scan on the HP OfficeJet Manager and explore the settings 
in the Scan Settings dialog box. To find out more about a setting, 
click Help in the lower right corner of the dialog box.
Note: Consider using a scan/copy sleeve (discussed on page 1-2) 
to protect your original.
Click Start Scan to begin scanning. The image appears on your 
PC screen as it is scanned.
Now you can edit your image in the HP Image Viewer.   12Select the appropriate 
setting for your image.
Explore Optical Character 
Recognition.
Discover approximate file sizes.Read a brief description of 
each scan setting.3
 
						

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1-14Using the image viewer
When you scan a document or photo, the scanned image appears in 
the HP OfficeJet Image Viewer. 
Selecting the area you want to edit
Most of the tools in the Image Viewer affect the selected area of the 
image. With no area selected, the entire image is affected.
lTo select an area, press the left mouse button and hold it as you 
drag across the part of the image you want to select. Release the 
mouse button and the selected area has a dashed line around it.
lTo deselect the area, click anywhere in the image. The dashed 
line disappears, indicating that the entire image is selected.
Editing images with the image viewer
Use the Image Viewer to edit your image in the following ways:
For a description of each of these editing features and how to use 
them, click Help in the menu bar of the Image Viewer, then click 
Help Topics for a list of tools.Use the Image Viewer 
to edit, print, or save an 
image, or to copy it to 
another application.
l  cut
l  copy
l  pastel  crop
l  resize
l  rotate imagel  adjust color
l  adjust brightness
l  sharpen image 
						

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1-15      
        OneScanning text for editing (OCR)
Scan using Optical Character Recognition (OCR) when you want to 
edit your original document in your word processing application.
Note: To scan text for editing, you must already have installed your 
OCR software, such as the one provided with the HP OfficeJet. Refer 
to step 8 in the Setup Guide. 
To scan your document using OCR:
Load your original (up to 20 pages) in the document tray, top 
down with the printed side away from you. The HP OfficeJet 
Manager will appear on your PC screen. If you don’t see it, 
minimize open applications.
Click Scan on the HP OfficeJet Manager and the Scan Settings 
dialog box appears.
Click Text Only, then the Scan 
text for editing (OCR) checkbox.
Click Start Scan. 
Your document will be scanned 
into the word processing program 
you selected when you installed 
the OmniPage® LE software.
Note: To change the selected word 
processing program, double-click 
HP OfficeJet Manager on your 
Windows desktop, click Settings, 
then select Settings and Mainte-
nance. Click the Software tab, 
and select from the File format 
for OCR results menu.
Important: After scanning, proofread your document to make sure 
the OCR software did not misinterpret any letters or characters. 
For more information about the OmniPage LE software, refer to the 
Caere documentation provided with the HP OfficeJet.1234
 
						

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1-16Scanning to Email
To scan directly to email:
Load your original (up to 20 pages) in the document tray, top 
down with the printed side away from you. If the HP OfficeJet 
Manager does not appear on your PC screen, minimize open 
applications.
You must set up your email application as the default MAPI 
client.1
 For information on MAPI setup, refer to your email user’s 
manual, or look under “Email” in the HP OfficeJet Help index. 
With your email application as the default MAPI client, continue 
with step 2.
Click Email on the HP OfficeJet Manager. The image appears in 
the HP OfficeJet Image Viewer on your PC screen as it is 
scanned.
For information on the features of the Image 
Viewer, click the Help button.
When ready, click Send.
Your email application will appear with the 
scanned image as an attachment.
For more information about scanning, refer to the Help system: 
Double-click HP OfficeJet Manager on your Windows desktop and 
click Help, then select HP OfficeJet Series 700 Help. Click 
Scanning, and select from a menu of topics.
1
 This step is not necessary for those in the United States using 
AmericaOnLine. Continue with step 2.123