HP LaserJet M4345xs User Manual

Scan to a workflow destination
NOTEThis device feature is provided by the optional Digital Sending Software product and
is supported for the HP LaserJet M4345 MFP models only.
If the system administrator has enabled the  workflow functionality, you can scan a document and
send it to a custom workflow destination. A workflow  destination gives you the ability to send
additional information, along with the scanned document, to a specified network or file transfer
protocol (FTP) location. Prompts for...

140 Chapter 8   Scan and send to e-mailENWW
 

9 Fax
The HP LaserJet M4345x MFP, HP LaserJet M4345xs MFP, and HP LaserJet M4345xm MFP come
with an HPLaserJet Analog Fax Accessory 300 installed. Windows users can also install the optional
HPDigital Sending Software (DSS), which provides digital faxing services.
For complete instructions for configuring the fax accessory and using the fax features, see the  HP
LaserJet Analog Fax Accessory 300 User Guide .
This chapter provides a summary of analog and digital fax.
●
Analog fax
●
Digital fax
ENWW 141
 

Analog fax
When the HPLaserJet Analog Fax Accessory 300 is installed, the device can function as a
standalone fax machine.
NOTEThe HP LaserJet M4345x MFP, HP LaserJet M4345xs MFP, and HP LaserJet
M4345xm MFP come with an HPLaserJet Analog Fax Accessory 300 installed.
Install the fax accessory
If your device does not have the HP LaserJet  Analog Fax Accessory 300 installed, use the following
procedure to install it.
1. Unpack the fax accessory from the box, but do not remove it from the antistatic pouch....

5.Open the formatter-cage door by grasping the metal tab and pulling the door open.
6.If you are replacing an existing fax accessory, remove the old card from the formatter by pulling
it out of the slot.
7. Remove the new fax accessory from the antistatic pouch.
CAUTION The fax accessory contains parts that are sensitive to electrostatic discharge
(ESD). When handling the fax accessory, use static protection such as a grounding wrist
strap that is connected to the metal frame of the device, or touch the...

11.Replace the formatter cover.
12.Plug the power cable into the device, and turn on the device.
Connect the fax accessory to a phone line
When connecting the fax accessory to a phone line, ensure  that the phone line that is being used for
the fax accessory is a dedicated line that is not  used by any other devices. In addition, this line
should be an analog line because the fax will not  function correctly if it is connected to some digital
PBX systems. If you are not sure whether you  have an analog...

Configure and use the fax features
Before you can use the fax features, you must configure them in the cont\
rol-panel menus. For
example, you need to specify the following information:
●Date and time
● Location
● Fax header
For complete information about configuring and using the fax accessory, and for information about
troubleshooting fax-accessory problems, see the  HP LaserJet Analog Fax Accessory 300 User
Guide , which is provided with the fax accessory.
ENWW Analog fax 145
 

Digital fax
Digital faxing is available when you install the optional HP Digital Sending Software. For information
about ordering this software, go to 
http://www.hp.com/go/ljm4345mfp_software.
With digital faxing, the device does  not need to be connected directly to a phone line. Instead, the
device can send a fax in one of three ways:
● LAN fax  sends faxes through a third-party fax provider.
● Microsoft Windows 2000 fax
 is a fax modem and digital sender module that the computer
uses to operate as a...

10 Manage and maintain the device
This chapter describes how to manage the printer:
●
Use information pages
●
Configure e-mail alerts
●
HPEasy Printer Care software
●
Use the embedded Web server
●
Use HP Web Jetadmin software
●
Use the HPPrinter Utility for Macintosh
●
Manage supplies
●
Clean the device
●
Calibrate the scanner
ENWW 147
 

Use information pages
From the control panel, print pages that give details about the device and its current configuration.
The table below provides the instructions for printing the information pages.
Page descriptionHow to print the page
Menu map
Shows the control-panel menus and
available settings.1.From the Home screen, touch  Administration.
2. Touch Information .
3. Touch Configuration Page .
4. Touch Administration Menu Map .
5. Touch Print .
The content of the menu map varies, depending on the...