HP LaserJet 4345x mfp User Manual

							HP disk management utility
The HP Disk Management Utility should be installed only on the computer of the system
administrator. It allows administrators to control the  hard disk and flash memory features that
are not found in the drivers. Bidirectional communication is required.
Note
HP Disk Management Utility is not available for Macintosh operating systems.
Use the HP Disk Management Utility for the following tasks:
● Initialize disk and flash memory.
● Download to, delete from, and manage fonts  on disk and flash memory across networks.
● Download PostScript Type 1, PostScript Type 42 (TrueType fonts converted to
PostScript format), TrueType, and PCL bitmap fonts. (To download Type 1 fonts, Adobe
Type Manager must be loaded and running.)
Software for Macintosh computers
The HP installer provides PostScript Printer Description (PPD) files, \
and Printer Dialog
Extensions (PDEs) for use with Macintosh computers.
The embedded Web server can be used with  Macintosh computers if the MFP is connected
to a network. See 
Using the embedded Web server  for more information.
PPDs
Use PPDs in combination with the Apple PostScript  drivers to gain access to the MFP
features and to allow the computer to  communicate with the MFP. An installation program for
the PPDs, PDEs, and other software is provided  on the CD-ROM. Use the appropriate PS
driver that comes with the operating system.
Installing the printing system software
The MFP comes with printing system software and MFP drivers on a CD-ROM. The pri\
nting
system software on the CD-ROM must be installed in order to take full advantage of the
MFP features.
If you do not have access to a  CD-ROM drive, you can download the printing system
software from the Internet at  http://www.hp.com/go/lj4345mfp_software .
Note
Sample model scripts for UNIX (HP-UX®, Sun Solaris) and Linux networks are available for
download from the World Wide Web. For Linux support see  http://www.hp.com/go/linux. For
UNIX support see  http://www.hp.com/go/jetdirectunix_software .
You can download the latest software free of charge at  http://www.hp.com/go/
lj4345mfp_software .
After you have followed the installation instructions and loaded the software, see 
Using
features in the printer driver  to get the most out of your MFP.
Installing Windows printing system  software for direct connections
This section explains how to install the printing system software for Microsoft Windows 98,
Windows Me, Windows 2000, Windows  XP, and Windows Server 2003. 
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							When installing the printing software in a direct-connect environment, always install the
software before connecting the parallel cable. If  the parallel cable was connected before the
software installation, see 
Installing the software after the parallel cable has been connected .
Use an IEEE 1284-compatible parallel cable.
To install the printing system software
1. Close all software programs that are open or running.
2. Insert the MFP CD-ROM into the CD-ROM drive. If the welcome screen does not open,  start it by using the following procedure:
a. On the  Start menu, click  Run.
b. Type the following (where X is the  letter of the CD-ROM drive): X:\setup
c. Click  OK.
3. When prompted, click  Install Printer and follow the instructions on the computer screen.
4. Click  Finish when the installation has completed.
5. Restart the computer.
6. Print a page from any software program to make sure that the software is correctly installed.
If installation fails, reinstall the software. If this fails, check the installation notes and Readme
files on the MFP CD-ROM or the flyer that  came in the MFP box, or go to http://www.hp.com/
go/lj4345mfp_software  for help or more information. You can also obtain assistance from the
HP Instant Support service, which is available  through the embedded Web server. See
Using the embedded Web server.
Installing Windows printing system software for networks
The software on the MFP CD-ROM supports network installation with a Microsoft network
(except Windows 3.1x). For network installation on other operating systems, go to
http://www.hp.com/go/lj4345mfp_software .
Note
Windows NT 4.0 drivers must be  installed through the Windows Add-Printer Wizard.
The installer does not support printer installation or printer object creation on Novell servers.
It supports only direct-mode network installations between Windows computers and a
printer. To install your MFP and create objects on  a Novell server, use an HP utility, such as
HP Web Jetadmin, or a Novell utility, such as NWadmin.
The easiest way to install the software is by using the  Installer Customization Wizard,
which is available on the first installation screen. If you choose not to use this wizard, \
use the
following procedure to install the software.
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							To install the printing system software
1. If you are installing the software on Windows NT 4.0, Windows 2000, Windows XP, or
Windows Server 2003 make sure that you have administrator privileges.
Print a configuration page to make sure that the HP Jetdirect print server is configured
correctly for the network. See 
Checking the MFP configuration . On the second page,
locate the MFP IP address. You might need this address to complete network installation.
2. Close all software programs that are open or running.
3. Insert the MFP CD-ROM into the CD-ROM drive.
4. If the welcome screen does not open,  start it by using the following procedure:
a. On the  Start menu, click  Run.
b. Type the following (where X is the  letter of the CD-ROM drive): X:\setup
c. Click  OK.
5. When prompted, click  Install Printer and follow the instructions on the computer screen.
6. Click  Finish when the installation is complete.
7. Restart the computer.
8. Print a page from any software program to make sure that the software is correctly installed.
If installation fails, reinstall the software. If this fails, check the installation notes and Readme
files on the MFP CD-ROM or the flyer that  came in the MFP box, or go to http://www.hp.com/
go/lj4345mfp_software  for help or more information. You can also obtain assistance from the
HP Instant Support service, which is available  through the embedded Web server. See
Using the embedded Web server.
To set up a Windows computer to use the network MFP with Windows-sharing
You can share the MFP on the network so  that other network users can print to it.
See your Windows documentation to set up Windows-sharing. After the MFP is shared,
install the MFP software on all computers that share the MFP.
Installing Macintosh printing system software for networks
This section describes how to install Macintosh printing system software. The printing
system software supports Apple Mac OS 9. x and later and Mac OS X V10.1 and later.
The printing system software includes PostScript Printer Description fil\
es (PPDs). PPDs, in
combination with the Apple LaserWriter 8 printer driver, provide access to the MFP features
and allow the computer to communicate with the MFP. An installation program for the PPDs
and other software is provided on the CD-ROM that  came with the MFP. In addition, use the
Apple LaserWriter 8 printer driver that comes with the computer.
To install printer drivers in Mac OS 9. x
1. Connect the network cable between the  HP Jetdirect print server and a network port.
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							2. Insert the CD-ROM into the CD-ROM drive. The CD-ROM menu runs automatically. Ifthe CD-ROM menu does not run automatically,  double-click the CD-ROM icon on the
desktop, and then double-click the  Installer icon. This icon is located in the Installer/
 folder of the Starter CD-ROM, where  is your language
preference. For example, the Installer/English folder contains the Installer icon for the
English MFP software.
3. Follow the instructions on the screen.
4. From  HD, click  Applications , click Utilities , and then open  Desktop Printer Utility .
5. Double click  Printer (AppleTalk) .
6. Next to AppleTalk Printer Selection, click  Change.
7. Select the MFP, click  Auto Setup, and then click  Create.
8. On the  Printing menu, click  Set Default Printer .
To install printer drivers in Mac OS X V10.1 and later
1. Connect the network cable between the  HP Jetdirect print server and a network port.
2. Insert the CD-ROM into the CD-ROM drive. The CD-ROM menu runs automatically. If the CD-ROM menu does not run automatically,  double-click the CD-ROM icon on the
desktop, and then double-click the  Installer icon. This icon is located in the Installer/
 folder of the Starter CD-ROM, where  is your language
preference. For example, the Installer/English folder contains the Installer icon for the
English MFP software.
3. Double-click the  HP LaserJet Installers  folder.
4. Follow the instructions on the computer screen.
5. Double-click the  Installer icon for the appropriate language.
Note
If Mac OS X and Mac OS 9.x (Classic)  are installed on the same computer, the installer will
show both the Classic and the Mac OS X installation options.
6. On your computer hard drive, double-click  Applications, double-click  Utilities, and then
double-click  Print Center  or Print Setup Utility .
Note
If you are using Mac OS X V10.3, Print Setup Utility has replaced Print Center.
7. Click  Add Printer .
8. Select your connection type.
9. Select  HP LaserJet 4345 MFP  from the list.
10. Click  Add Printer .
11. Close the Print Center or the  Print Setup Utility by clicking the close button in the upper-
left corner.
Installing Macintosh printing system  software for direct connections
NoteMacintosh computers do not support parallel port connections. To connect the MFP directly
to a Macintosh computer, order an HP Jetdirect Connectivity card, which has USB port. See
Ordering parts, accessories, and supplies for information about ordering this card. (Order
part number J4135A.)
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							This section explains how to install the printing system software for OS 9.x and later and
OS X V10.1 and later.
The Apple LaserWriter driver must be installed in order  to use the PPD files. Use the Apple
LaserWriter 8 driver that came with your Macintosh computer.
To install the printing system software
1. Connect a USB cable between the USB port on  the EIO card and the USB port on the
computer. Use a standard 2-meter USB cable.
2. Insert the MFP CD-ROM into the CD-ROM drive and run the installer. The CD-ROM menu runs automatically. If  the CD-ROM menu does not run
automatically, double-click the CD-ROM icon on  the desktop, and then double-click the
Installer  icon. This icon is located in the Installer/ folder of the Starter
CD-ROM, where  is your language preference.
3. Follow the instructions on the computer screen.
4. For Mac OS 9.x :
a. From the computer hard drive, double-click  Applications, double-click  Utilities, and
then double-click  Desktop Printer Utility .
b. Double-click  Printer (USB), and then click  OK.
c. Next to  USB Printer Selection , click Change .
d. Select  HP LaserJet 4345 MFP , and then click OK.
e. Next to  Postscript Printer Description (PPD) File , click Auto Setup , and then click
Create .
f. On the  Printing menu, click  Set Default Printer .
For Mac OS X:
a. From  HD, click  Applications , then click Utilities, and then click  Print Center or
Printer Setup Utility  to start the Print Center or Printer Setup Utility.
b. If the MFP appears in  the Printer list, delete the MFP.
c. Click  Add.
d. On the drop-down menu at the top, click  USB.
e. In the  Printer Model List , click HP.
f. Under  Model Name , click HP LaserJet 4345mfp Series , and then click Add.
5. Print a page from any software program to make sure that the software is correctly installed.
Installing the software after the  parallel cable has been connected
If you have already connected a parallel  cable to a Windows computer, the New Hardware
Found  dialog box appears when you turn on the computer.
To install the software for Windows 98 or Windows Me
1. In the  New Hardware Found  dialog box, click Search CD-ROM drive .
2. Click  Next.
3. Follow the instructions on the computer screen.
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							4. Print a page from any software program to make sure that the MFP software is correctlyinstalled.
If installation fails, reinstall the software. If this fails, check the installation notes and Readme
files on the MFP CD-ROM or the flyer that  came in the MFP box, or go to http://www.hp.com/
go/lj4345mfp_software  for help or more information. You can also obtain assistance from the
HP Instant Support service, which is available  through the embedded Web server. See
Using the embedded Web server.
To install the software for Windows 2000, Windows XP, or Windows Server 2003
1. In the  New Hardware Found  dialog box, click Search.
2. On the  Locate Driver Files  screen, select the Specify a Location  check box, clear all
other check boxes, and then click  Next.
3. Type the following text, where X is  the letter of the CD-ROM drive: X:\€0XP
4. Click  Next.
5. Follow the instructions on the computer screen.
6. Click  Finish when installation is complete.
7. Select a language and follow the instructions on the computer screen.
8. Print a page from any software program to make sure that the software is correctly installed.
If installation fails, reinstall the software. If this fails, check the installation notes and Readme
files on the MFP CD-ROM or the flyer that  came in the MFP box, or go to http://www.hp.com/
go/lj4345mfp_software  for help or more information. You can also obtain assistance from the
HP Instant Support service, which is available  through the embedded Web server. See
Using the embedded Web server.
Uninstalling the software
This section explains how to uninstall the printing system software.
To remove software from Windows operating systems
Use the Uninstaller to select and remove any or all of the Windows HP printing-system
components.
1. Click Start and then point to  Programs.
2. Point to  HP LaserJet 4345mfp Series , and then click Uninstaller.
3. Click  Next.
4. Select the HP printing-system components that you want to uninstall.
5. Click  OK.
6. Follow the instructions on the computer screen to complete the uninstallation.
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							Loading input trays
This section contains information about loading standard- and custom-size media into the
input trays.
CAUTION
To avoid a jam, never add or remove paper from a tray while printing or copying from that
tray. To avoid damaging the MFP,  print labels and envelopes from tray 1 only. Print on only
one side of labels, envelopes, and transparencies.
Loading tray 1
Tray 1 holds up to 100 sheets of paper  or 10 envelopes. For more information about
supported media, see 
Supported types and sizes of print media .
To load tray 1 when the same media  is used for multiple print jobs
Use the following procedure if tray 1 is loaded continually with the same type of media, and
the media is not usually removed from  tray 1 between print jobs. The following procedure
can also increase the MFP performance when printing from tray 1.
CAUTION
To avoid a jam, never add or remove media from a tray while printing from that tray.
1. Touch  Menu.
2. Touch  PAPER HANDLING .
3. Touch  TRAY 1 SIZE .
4. Touch the correct media size.  SETTING SAVED appears on the control-panel display.
Note
If you select  CUSTOM as the media size, also select the unit of measure and the X and Y
dimensions.
5. Touch  TRAY 1 TYPE .
6. Touch the correct paper type.  SETTING SAVED appears on the control-panel display.
7. Touch  EXIT to exit the menus.
8. Open tray 1.
9. Load paper according to size and finishing options. See Orienting media  for information
about loading preprinted, letterhead, and prepunched paper.
CAUTION
To avoid jams, print sheets of labels one sheet at a time.
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							10. Adjust the media guides so they lightly touch the media stack, but do not bend the media.
11. Make sure the media fits under the tabs on the guides and not above the load level
indicators.
Note
If printing on long media also pull out the tray extension until it stops.
12. Touch  EXIT to exit the menus. The tray is ready to use.
Loading trays 2, 3, 4 and 5
Trays 2 , 3, 4, and 5 hold up to 500 sheets of standard media. For information about paper
specifications, see 
Supported types and sizes of print media .
The following are the  detectable standard sizes, which are marked inside the tray:
● A4
● Letter
● Legal
● Executive
● B5 (JIS)
● A5
The following are the  undetectable standard sizes:
● 16K
● Executive (JIS)
● 8.5 x 13 (216 x 330 mm).
When loading undectable sizes, you need to manually  set the size at the control panel. For
information about loading custom-size media, see 
Loading custom-size media in trays 2, 3,
4, and 5 .
CAUTION
To avoid a jam, never add or remove paper from a tray while printing from that tray.
To load standard-size media in trays 2, 3, 4, and 5
NoteDo not load envelopes in trays 2, 3, 4, or 5. Use only tray 1 for printing on envelopes.
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							1. Open the tray until it stops.
2. Load the media into the tray.
NoteSee Orienting media for information about loading preprinted, letterhead, and prepunched
paper.
3. Adjust the media-length guide by pressing the tab on the guide and moving it until it touches the media stack.
4. Adjust the media-width guide by pressing the tab on the guide and moving it until it
touches the media stack.
5. Close the tray.
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							NoteDepending on the size that you selected, the MFP might prompt you to move the media
guides. Follow the instructions on the control panel.
Loading custom-size media in trays  2, 3, 4, and 5
1.
Open the tray until it stops.
2. Press the tab on the left media guide and slide the guide all the way ou\
t.
3. Press the tab on the front media guide and slide the guide all the way out.
4. Load the media into the tray.
NoteSee Orienting media  for information about loading preprinted, letterhead, and prepunched
paper.
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