HP LaserJet 4345x mfp User Manual

							HP LaserJet 4345mfp Series
User Guide
 
						

							Copyright and License
© 2004 Copyright Hewlett-Packard
Development Company, L.P.
Reproduction, adaptation, or translation
without prior written permission is
prohibited, except as allowed under the
copyright laws.
The information contained in this document
is subject to change without notice.
The only warranties for HP products and
services are set forth in the express
warranty statements accompanying such
products and services. Nothing herein
should be construed as constituting an
additional warranty. HP shall not be liable
for technical or editorial errors or omissions
contained herein.
Part number Q3942-90951
Edition 1, 11/2004Trademark Credits
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Agency.
 
						

							HP customer care
Online services
For 24-hour access to information by using a modem or Internet connection
World Wide Web: Updated HP printer software, product and support information, and printer
drivers in several languages can be obtained from http://www.hp.com/support/lj4345mfp.
(The site is in English.)
Online troubleshooting tools
HP Instant Support Professional Edition (ISPE) is a suite of Web-based troubleshooting tools
for desktop computing and printing products. ISPE helps you quickly identify, diagnose, and
resolve computing and printing problems. The ISPE tools are available at
http://instantsupport.hp.com .
Telephone support
Hewlett-Packard Company provides free telephone  support during the warranty period.
When you call, you will be connected to a  responsive team that is waiting to help you. For
the telephone number for your country/region, see the  flyer that came in the box with the
product, or visit  http://www.hp.com/support/callcenters . Before calling HP, have the following
information ready: the product name and serial  number, the date of purchase, and a
description of the problem.
You can also find support on the Internet at  http://www.hp.com. Click the support & drivers
block.
Software utilities, drivers, and electronic information
Go to  http://www.hp.com/go/lj4345mfp_software . (The site is in English, but printer drivers
can be downloaded in several languages.)
For information over the telephone, see the flyer that came in the box with the printer.
HP direct ordering for accessories or supplies
Order supplies from the following Web sites:
United States:  http://www.hp.com/sbso/product/supplies
Canada:  http://www.hp.ca/catalog/supplies
Europe:  http://www.hp.com/go/supplies
Asia-Pacific:  http://www.hp.com/paper/
Order accessories from  http://www.hp.com/support/lj4345mfp . For more information, see
Ordering parts, accessories, and supplies.
To order supplies or accessories over the telephone, call the following numbers:
United States businesses: 800-282-6672
United States small and medium businesses: 800-888-9909
United States home and home offices: 800-752-0900
Canada: 800-387-3154
To find the phone numbers for other countries/regions, see the flyer that came in the box
with the printer.
HP service information
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							To locate HP-Authorized Dealers in the United States or Canada, call 800-243-9816 (United
States) or 800-387-3867 (Canada). Or, go to  http://www.hp.com/go/cposupportguide.
For service for your HP product in other countries/regions, call the customer support number
for your country/region. See the flyer that came in the box with the printer.
HP service agreements
Call: 800-HPINVENT [800-474-6836 (U.S.)] or 800-268-1221 (Canada).
Out-of-Warranty Service: 800-633-3600.
Extended Service: Call: 800-HPINVENT [800-474-6836 (U.S.)] or 800-268-1221 (Canada).
Or, go to the HP Care Pack Services Web site at  http://www.hpexpress-services.com.
HP Toolbox
To check the printer status and settings  and to view troubleshooting information and online
documentation, use the HP Toolbox software. You can view the HP Toolbox when the
printer is directly connected to your computer or when it is connected to a network. You must
have performed a complete software installation to use the HP Toolbox. See 
Using the
HP Toolbox .
HP support and information for Macintosh computers
Visit:  http://www.hp.com/go/macosx  for Mac OS X support information and HP subscription
service for driver updates.
Visit:  http://www.hp.com/go/mac-connect  for products designed specifically for the Macintosh
user.
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							Table of contents
1 MFP basics
HP LaserJet 4345mfp configurations......................................\
...................................................2HP LaserJet 4345mfp (Q3942A—base model).................................................................\
..2
HP LaserJet 4345x mfp (Q3943A)............. .......................................... ...............................2
HP LaserJet 4345xs mfp (Q3944A)..... ................................ ................................ ...............2
HP LaserJet 4345xm mfp (Q3945A)............. ......................................................... .............3
Features and benefits of the MFP..............................................................................................4 Functions ..................... .......................................................................................................4
Speed and throughput .............................................................\
...........................................4
Resolution .......................................................................\
............................................. .......4
Memory .................................................................\
....................................................... .......4
User interface .................. .................................................. .................................................4
Language and fonts  ........................................................................\
................................... 5
Copying and sending ............................................................\
..............................................5
Print cartridge ............................. ..................................................................... ...................5
Paper-handling .......................... ...................................................................................... ...6
Connectivity ............................. ......................................................... ............................ ......6
Environmental features .......................................................................................................6
Security features .................................................... ......................................................... ....6
Minimum system requirements............................................................................................7
MFP parts and accessories...................................................................................................... ..8
Accessories and supplies................................................................\
....................................9
Interface ports................................................................................................................ ....10
Moving the MFP................................................................................................................. 10
Locking and unlocking optional accessories.. ........................................................... ........11
Software .................................................... .................................................................. ............12
Operating systems and MFP components ................... ...................................... ..............12
Printer drivers ............................. ....................................................................... ...............13
HP disk management utility .............................................\
.................................................17
Software for Macintosh computers ........................................................................\
...........17
Installing the printing system software ....... ......................................................................17
Uninstalling the software ..................... .............................................................................22
Loading input trays...................................................................\
......................................... .......23
Loading tray 1 .......................................................................\
......................................... ...23
Loading trays 2, 3, 4 and 5 ........................................................................\
.......................24
Configuring the trays by using the Paper handling menu   .. ............................................28
2 Using the control panel
Control-panel layout ........................................................................\
.................................. ......30
Control-panel features ........................................................................................................ .....31
Home-screen navigation .......................... .......................................... .................................... .32
Help system ................................................................................................................... ..........33
What is this? Help ................... .......................................................................................33
Show me how Help ............. .......................................................... .................................33
Menu map .......................... ....................................................................... ..............................34
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							Retrieve job menu .......................................................................\
............................................35
Information menu ....................... ....................................................................................... ......36
Paper handling menu ..........................................................\
................................................. ...37
Configure device menu .......................... .................................... .................................... .........40
Originals submenu .................................................. ..........................................................40
Copying submenu .............................................. ...............................................................41
Enhancement submenu ....................................................................................................41
Sending submenu .............................................................................................................42
Printing submenu .............................................................................................................. 44
PCL submenu ............................................................\
....................................................... 46
Print quality submenu .......................................................................\
................................48
System setup submenu .......................................................................\
.............................51
Copy/send settings........................... .................................................................................5 5
MBM-3 Configuration submenu.................................... .....................................................56
Stapler/stacker submenu........................................................................\
...........................56
I/O submenu ..................... .............................................................................................. ..57
EIO X Jetdirect submenu ..................................................................................................58
Embedded Jetdirect submenu .............................. ............................................................58
Resets submenu ...............................................................................................................6 1
Fax menu ..................... ...................................................................... .....................................63
Diagnostics menu .............................................................................................................. ......64
Service menu ................................ .............................................. ............................................67
3 Printing
Orienting media ........................................................................\
....................................... ........70
Printing documents ............... ................................................ ..................................................72
To print a document ..........................................................................................................7 2
Selecting which tray is used for printing ... ................................................................. .............73
Understanding tray order ..................................................................\
................................73
Customizing tray 1 operation ............................................................................................73
Printing by type and size of media (locking trays) ............................................................74
Manually feeding media from tray 1 ........... ........................................ ..............................75
Selecting the correct fuser mode  ................................................................. ...........................76
Selecting the output bin ...................................................................................................... .....77
3-bin mailbox output bins ..................................................................................................77
Selecting an output location .................. ....................................... ....................................77
Selecting face-up or face-down output for copy  jobs........................................................78
Printing on envelopes ......................................................................................................... .....79
Loading envelopes in tray 1 ..............................................................................................79
Printing on special media ........................................................................\
............................. ...81
Printing on labels ........................... ............................................................................ .......81
Printing on transparencies .......................................................................\
.........................81
Printing on letterhead, prepunched, or preprinted paper .......... ........................... ............82
Printing on paper that has a special finish ..... ................................ ..................................83
Printing on small sizes, custom sizes, or heavy paper .....................................................83
Setting custom paper sizes ............ .......................................... ........................................84
Printing on both sides of paper (optional duplexer) ........ ...................................... ..................86
Guidelines for printing on both sides of paper ..................................................................86
Orientation of paper for duplexing ......... ...........................................................................87
Layout options for printing on both sides of paper ...... .....................................................87
To print on both sides by using the optional  duplex-printing accessory ..........................88
Setting the registration ............. ......................................................................................... ......89
To set the registration .......................................................\
................................................ 89
Using features in the printer driver ........................................................................\
.................. 90
Creating and using quick sets .......... ......................................................... .......................90
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							Creating and using watermarks ........................................................................................90
Resizing documents.................................................................................... ......................91
Setting a custom paper size from the printer  driver..................................... .....................91
Printing on different paper for the first page of a  print job ................................................91
Printing multiple pages on one sheet of paper .................................................................92
Setting the stapling options................ .......................................................................... .....92
Selecting face-up or face-down output in the printer  driver..............................................93
Using job storage features ..................... ............................................................................... ..94
To gain access to the job storage features  ........................................................ ..............94
Printing a private job ........................................................................\
................................ .9 4
Deleting a private job ..........................................................\
.............................................. 95
Storing a print job .................. .............................................................. .............................95
Creating a QuickCopying job ............................................................................................96
Printing additional copies of QuickCopy jobs ................. ..................................................96
Deleting a QuickCopy job ..........................................................\
.......................................97
Proofing and holding a job .................................................................\
...............................97
Printing the remaining copies of a held job ................ ......................................................97
Deleting a held job ........................................................................\
................................... .9 8
4 Copying
Copy-screen navigation ........................................................................................................100
Cancel button ................................................................................................................. .100
OK button ..................................................................................................................... ...100
Basic copying instructions .................................................................................................... .101
Copying by using the default settings .............................................................................101
Copying by using user-defined settings ........ .............................................. ...................101
Copying by using the scanner glass ...............................................................................103
Copying by using the ADF ................................................................\
..............................103
Using Job Mode ..............................................................................................................10 3
Modifying copy settings for the current job  .............................................................. .............104
Adjusting the copy contrast ................. ................................... ........................................104
Reducing or enlarging copies ....................................................\
.....................................104
Background removal .......................................................................................................104
Sharpness ..................................................................................................................... ..104
Contrast ............................ .......................................................................................... ....104
Copying multiple sized originals ............................................................................................10 5
Creating a stored copy job .................... ................................................................................ 105
5 Scanning and sending to e-mail
What is SMTP?................... ............................................................................... ....................108
What is LDAP?...................................................................\
............................................... .....108
E-mail configuration........................ ................................................. .................................. ....109
Automatic e-mail configuration........................ ................................................... .............109
Manual e-mail configuration..................... .................................................... ...................109
To find gateways by using an e-mail program.. ....................................... .......................110
E-mail screen navigation ...................................................................................................... .111
Help button ....................... ............................................... ............................................. ..111
From: field ................................................................................................................... ....111
To:, CC:, and BCC: fields................ ................................................................................111
Clear All button .......................... .................................................................................... .111
E-mail basics ........................................................................\
......................................... ........112
Loading documents ...................... .............................................................. ....................112
Sending documents ........................................................................\
................................112
Using the address book ................. ................................................................... ....................114
Creating a recipient list ..............................................\
.....................................................11 4
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							Using the local address book .........................................................................................114
Additional e-mail features..................................................................................................... ..116
Secondary e-mail.............................................................................................................11 6
Send to folder.................... ........................................................................ ......................116
Send to workflow........................ ................................................. ....................................116
6 Faxing
Analog faxing..................... ............................................ ........................................................118
Installing the fax accessory................ .............................................................................118
Connecting the fax accessory to a phone line.. ................................................ ..............120
Configuring and using the fax features............................................................................121
Digital faxing................................................................................................................. ..........122
7 Optional output and input devices
3-bin mailbox...........................................................\
....................................................... ........124
Mailbox mode........................... ................................................. ......................................1 24
Stacker mode................................................................................................................... 124
Function-separator mode.................. ......................................... .....................................124
Using the 3-bin mailbox.................................................\
..................................................124
Stapler/stacker accessory ..............................................\
....................................................... 127
To configure the printer driver to recognize  the optional stapler/stacker........................127
To select the stapler in the software (Windows)  ............................................................127
To select the stapler in the software (Mac)  .............................................. ......................127
To select the stapler at the control panel for printed jobs  ..............................................128
To select the stapler in the printer driver for printed jobs (Windows)..............\
................128
To select the stapler in the printer driver for printed jobs (Mac)..................\
....................128
To set the stapler at the control panel for all copy jobs...................................................128
To set the stapler at the control  panel for a single copy job............................................129
To configure the MFP to stop or continue  when the staple cartridge is empty...............129
Loading staples ............................................................................................................... 129
500-sheet feeders and the cabinet/stand............. .......................................... .......................131
Envelope feeder.........................................................\
....................................................... .....132
Installing the optional envelope feeder .......................................................................\
....132
Removing the optional envelope feeder ..................................\
.......................................133
Loading envelopes in the optional envelope feeder .......................................................133
Troubleshooting the output and input accessories ................................................................136
8 Security features
Securing the embedded Web server............. ........................................................................138
To secure the embedded Web server.................... .........................................................138
Foreign Interface Harness (FIH) .......... .................................................................................139
Requirements ............................. ....................................................................................139
Using the FIH ........................................... ...................................................................... .139
Secure Disk Erase ..................... .................................................................. ...................... ...141
Data affected .................... ........................................................................ ......................141
Gaining access to Secure Disk Erase ........................ ....................................................141
Additional Information .................................................\
....................................................141
Job-storage features ........................ ............................................................... ................... ...142
DSS authentication ........................ .................................................................................... ...143
Locking the control-panel menus.................................................\
..........................................144 To lock the control-panel menus....... ............................................................... ...............144
Locking the formatter cage........... ..................................... ....................................................1 45
viii ENWW