HP LaserJet 4345x mfp User Manual

							●Job retention
● DSS authentication
Minimum system requirements
To use the e-mail functionality, the MFP must  be connected to an IP-based server that
has simple mail transfer protocol (SMTP). This server can either be on the local area
network or at an outside Internet service provider (ISP). HP recommends tha tthe MFP
be located on the same local area network (LAN) as the SMTP server. If you are using
an ISP, you must connect to the ISP by using a digital subscriber line (DSL) connection.
If you are obtaining e-mail services from an ISP, ask the ISP to provide the correct
SMTP address. Dial-up connections are not supported. If you do not have an SMTP
server on your network, third-party software is  available that allows you to create an
SMTP server. However, purchase and support of this software is your responsibility.
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							MFP parts and accessories
Before using the MFP, familiarize yourself with the parts of the MFP.
1 ADF assembly
2 ADF top cover
3 Automatic document feeder (ADF) input tray
4 Top cover (provides access to the print cartridge)
5 Top-cover lever
6 Tray 1 (multipurpose tray)
7 Jam-access lever
8 Tray-number indicator
9 Paper-level indicator
10 Control-panel keypad
11 Control-panel display
12 Control-panel status lights
13 Scanner lock
13 Output bin
14 Optional duplexer
15 On/off switch
16 Power connection
17 Interface ports
18 Formatter cover (provides access to the flash memory cards and the hard disk)
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							Accessories and supplies
You can increase the capabilities of the MFP by adding optional accessories. For information
about ordering accessories and supplies, see 
Ordering parts, accessories, and supplies.
Note
Use the accessories and supplies that have been specifically designed for the MFP in order
to ensure optimum performance.
1 500-sheet feeder (Q5968A) (See the note that follows)
2 Duplexer (Q5969A)
3 Envelope feeder (Q2438B)
4 Stapler/stacker (Q5691A)
5 Memory DIMMs and flash memory cards
6 HP Jetdirect print server (EIO card)
7 Hard-disk accessory (EIO card)
8 Storage cabinet/stand (Q5970A)
9 3-bin mailbox (Q5692A)
10 Staple cartridge (C8091A)
11 Print cartridge (Q5945A)
12 HP LaserJet analog fax accessory 300(Q3701A)
NoteThe MFP can accept up to three optional  500-sheet feeders. HP recommends also using a
cabinet/stand when using the optional 500-sheet feeders.
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							Interface ports
The MFP has five ports for connecting to a computer or a network. The ports are at the left,
rear corner of the MFP.
1 EIO slot
2 Network connection (embedded HP Jetdirect print server)
3 Foreign interface harness (FIH) port
4 IEEE 1284B-compliant parallel port
5 Fax connection (for connecting to an optional analog fax accessory)
Moving the MFP
Before moving the MFP, be sure to lock the scanner. The scanner lock is underneath the
scanner lid, to the left of the scanner glass.
The MFP is heavy and should be lifted by three people. One person should stand at the front
of the MFP and should grip the sides, and the  other two people should stand at the sides of
the MFP and should grip the sides and  back. Remove the ouput bin or other optional output
accessories before moving the MFP. To lift the MFP,  grip the lift handles that are on the
sides and on the back of the MFP.  Do not attempt to lift the MFP by gripping any other part
of the MFP.  If the bottom of the MFP is attached to an optional accessory (such as a 500-
sheet feeder or a storage cabinet), the  accessory latches must be unlocked before moving
the MFP.
WARNING!
To prevent possible injury to yourself or damage to the MFP, separate the MFP from any
currently installed optional accessories (for example an optional feeder or a stapler/stacker)
before lifting the MFP.
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							Locking and unlocking optional accessories
For more stability to prevent the MFP from tipping over, the optional 500-sheet feeders and
the cabinet are automatically locked to the  bottom of the MFP. When accessories are
installed, verify that the lock on each accessory is in the rear (locked) position. 
To unlock the accessories, slide the lever to the forward (unlocked) position.
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							Software
The MFP comes with helpful software, including printer drivers and optional software. For
easy MFP setup and access to the full range of MFP features, HP recommen\
ds that you
install the software that is provided.
Check the installation notes and Readme files on the MFP CD-ROM for additional software
and languages. HP software is not available in all languages.
Operating systems and MFP components
The MFP CD-ROM contains the software components  and drivers for users and network
administrators. The printer drivers that are provided  on the CD-ROM must be installed in
order to take full advantage of MFP features. The other programs are recommended, but are
not required for operation. Check the installation  notes and Readme files on the MFP
CD-ROM for more information.
The CD-ROM includes software that is designed for users and network administrators who
are operating in the following environments:
● Microsoft
® Windows® 98 and Windows Millennium Edition (Me)
● Microsoft Windows NT
® 4.0 (printer driver only)
● Microsoft Windows 2000, Windows XP, and Windows Server 2003
● Apple Mac OS version 9.1 and later,  and Mac OS X version 10.1 or later
The most recent printer drivers for all supported operating systems are available at
http://www.hp.com/go/lj4345mfp_software . If you do not have access to the Internet, see the
support flyer that came in the MFP box for information about obtaining the most recent
software.
The following table lists the available software for the MFP.
SoftwareWindows
98/MeWindows
2000/XP/
Server 2003Mac OSUNIX®/
LinuxOS/2
Windows Installerxx
PCL 53xx
PCL 6xx
PostScript emulationxxx
HP Toolboxxxx2
HP Web Jetadmin1xx
Macintosh Installerx
Macintosh PostScript
Printer Description (PPD)
filesx
IBM drivers1x
12 Chapter 1 MFP basics ENWW
 
						

							SoftwareWindows
98/MeWindows
2000/XP/
Server 2003Mac OSUNIX®/
LinuxOS/2
Model scripts1x
1Available only on the World Wide Web.2Mac OS X V.10.2 or higher, TCP/IP required3Install by using the  Add Printer wizard.
Note
You can also purchase the optional HP  Digital Sending Software, which provides digital fax
capability. For more information go to  http://www.hp.com/go/lj4345mfp_software
Printer drivers
Printer drivers provide access to the MFP features and allow the computer to communicate
with the MFP (by using a printer language). Check the install notes, Readme, and late-
breaking Readme files on the MFP CD-ROM for additional software and languages.
The following printer drivers are included with  the MFP. The most recent drivers are
available at  http://www.hp.com/go/lj4345mfp_software . Depending on the configuration of
Windows-based computers, the installation program for the MFP software automatically
checks the computer for Internet access to obtain the latest drivers.
Note
PCL5 printer drivers and printer drivers for  Microsoft Windows NT 4.0 are available for
download at  http://www.hp.com/go/lj4345mfp_software .
Operating system1PCL 6PSPPD2
Windows 98, Mexxx
Windows 2000, XP, Server 2003xxx
Mac OSxx
1 Not all MFP features are available from all drivers or operating systems. See the context-
sensitive help in the printer driver for available features.
2 PostScript (PS) Printer Description files (PPDs)
Note
If your system did not automatically check the  Internet for the latest drivers during software
installation, download them from  http://www.hp.com/go/lj4345mfp_software .
You can obtain Model Scripts for UNIX and Linux by downloading them from the Internet or
by requesting them from an HP-authorized service or support provider. For Linux support
see  http://www.hp.com/go/linux . For UNIX support see http://www.hp.com/go/
jetdirectunix_software . For additional information see the support flyer that came in the MFP
box.
Note
If the printer driver that you want  is not on the MFP CD-ROM or is not listed here, check the
install notes, Readme, and late-breaking Readme files to see if the printer driver is
supported. If it is not supported, contact the manufacturer or distributor of the program that
you are using and request a driver for the MFP.
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							Additional drivers
The following drivers are not included on the CD-ROM, but are available from the Internet.
●OS/2 PCL 5 or PCL 6 printer driver.
● OS/2 PS printer driver.
● UNIX model scripts.
● Linux drivers.
● HP OpenVMS drivers.
Note
The OS/2 drivers are available from IBM and are packaged with OS/2. They are not
available for Simplified Chinese, Korean, Japanese, or Traditional Chinese.
Select the correct printer driver for your needs
If you are using a Windows operating system, select  a printer driver based on the way that
you use the MFP. Certain MFP features are  available only in the PCL 6 drivers. See the
printer driver Help for available features.
● Use the PCL 6 driver to take full advantage of MFP features. For general office printing,
the PCL 6 driver is recommended to provide optimum performance and print quality.
● Use the PS driver if you are printing primarily from PostScript-specific programs such as
Adobe
® and Corel®, for compatibility with PostScript Level 3 needs, or for PS flash font
support.
Note
The MFP automatically switches between PS and PCL printer languages.
Using the printer drivers
Use one of the following methods to open the printer drivers from your computer:
Operating
SystemTo change the settings
for all print jobs until
the software program
is closedTo change the print
job default settings
(for example, turn on
Print on Both Sides by
default)To change the
configuration settings
(for example, add a
physical option such
as a tray or enable/
disable a driver feature
such as Allow Manual
Duplexing)
Windows 98, NT
4.0, and MeOn the  File menu in the
software program, click
Print . Select the MFP,
and then click
Properties .
The steps can vary; this
procedure is most
common.Click  Start, click
Settings , and then click
Printers . Right-click the
MFP icon, and then
select  Properties
(Windows 98 and Me) or
Document Defaults
(Windows NT 4.0).Click  Start, click
Settings , and then click
Printers . Right-click the
MFP icon, and then
select  Properties . Click
the  Configure  tab.
14Chapter 1 MFP basics ENWW
 
						

							Operating
SystemTo change the settings
for all print jobs until
the software program
is closedTo change the print
job default settings
(for example, turn on
Print on Both Sides by
default)To change the
configuration settings
(for example, add a
physical option such
as a tray or enable/
disable a driver feature
such as Allow Manual
Duplexing)
Windows 2000,
XP, and Server
2003On the File menu in the
software program, click
Print . Select the MFP,
and then click
Properties  or
Preferences .
The steps can vary; this
procedure is most
common.Click  Start, click
Settings , and then click
Printers  or Printers
and Faxes . Right-click
the MFP icon, and then
select  Printing
Preferences .Click Start, click
Settings , and then click
Printers  or Printers
and Faxes . Right-click
the MFP icon, and then
select  Properties . Click
the  Device Settings  tab.
Mac OS V9.1On the File menu, click
Print . Change the
settings that you want
on the various pop-up
menus.On the  File menu, click
Print . As you change
settings on the pop-up
menu, click  Save
Settings .Click the desktop MFP
icon. From the  Printing
menu, click  Change
Setup .
Mac OS X V10.1On the  File menu, click
Print . Change the
settings that you want
on the various pop-up
menus.On the  File menu, click
Print . Change the
settings that you want
on the various pop-up
menus, and then on the
main pop-up menu, click
Save Custom Setting .
These settings are
saved as the  Custom
option. To use the new
settings, you must select
the  Custom  option
every time that you open
a program and print.Delete the MFP and
reinstall it. The driver will
be auto-configured with
the new options when it
is reinstalled.
Note
Use this procedure for
AppleTalk connections
only. Configuration
settings might not be
available in Classic
mode.
Mac OS X V10.2On the  File menu, click
Print . Change the
settings that you want
on the various pop-up
menus.On the  File menu, click
Print . Change the
settings that you want
on the various pop-up
menus, and then, on the
Presets  pop-up menu,
click  Save as  and type a
name for the preset.
These settings are
saved in the  Presets
menu. To use the new
settings, you must select
the saved preset option
every time you open a
program and print.Open  Print Center  by
selecting the hard drive,
clicking  Applications ,
clicking  Utilities , then
double-clicking  Print
Center . Click on the
print queue. On the
Printers  menu, click
Show Info . Click the
Installable Options
menu.
Note
Configuration settings
might not be available in
Classic mode.
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							Operating
SystemTo change the settings
for all print jobs until
the software program
is closedTo change the print
job default settings
(for example, turn on
Print on Both Sides by
default)To change the
configuration settings
(for example, add a
physical option such
as a tray or enable/
disable a driver feature
such as Allow Manual
Duplexing)
Mac OS X V10.3On the File menu, click
Print . Change the
settings that you want
on the various pop-up
menus.On the  File menu, click
Print . Change the
settings that you want
on the various pop-up
menus, and then, on the
Presets  pop-up menu,
click  Save as  and type a
name for the preset.
These settings are
saved in the  Presets
menu. To use the new
settings, you must select
the saved preset option
every time that you open
a program and print.Open  Printer Setup
Utility  by select ing the
hard drive, clicking
Applications , clicking
Utilities , then double-
clicking  Printer Setup
Utility . Click on the print
queue. On the  Printers
menu, click  Show Info.
Click the  Installable
Options  menu.
Printer driver Help (Windows)
Each printer driver has Help screens that can be activated by using the Help button, the  F1
key on the computer keyboard, or a question-mark symbol in the upper-right corner of the
printer driver (depending on the Windows operating system that you are using). You can
also open printer-driver Help by right-clicking any item in the driver, and then clicking  Whats
This?  These Help screens give detailed information about the specific driver. Printer driver
Help is separate from your program Help.
Printer driver features
The printer driver has features that enable you to perform many helpful tasks, such as the
following:
● Print on both sides (duplex printing)
● Print watermarks
● Resize documents
● Configure a custom paper size
● Print on different paper for the first  page or print covers on different paper
● Print multiple pages on one sheet of paper
● Set up output options such as  stapling or using the 3-bin mailbox
● Specify whether pages are delivered face-up or face-down
For complete information about using these driver features, see 
Printing on both sides of
paper (optional duplexer)  and Using features in the printer driver.
16 Chapter 1 MFP basics ENWW