HP Jornada 700 Series Handheld PC Users Guide

							 Chapter 5 | Getting down to business | 77 
  
· To enter smaller numbers, select the Small Integer data 
type. 
7.  To set the size limit of a field, enter an amount in the Field 
Size box. You cannot change field sizes after the table is 
saved. 
8.  To index the field, select Yes from the Indexed list. Indexing 
a field allows Pocket Access to find and sort information 
faster for that field. 
9.  Repeat these steps until you have created all the fields you 
want for your table. 
10. On the File menu, tap Save Table. 
If you have tables that you do not want to keep updated on the 
device (such as product catalogs), mark them as read-only 
when transferring them from the desktop to the device to save 
time during future synchronization sessions. Microsoft 
ActiveSync will not check for updates the next time you 
synchronize. 
 
Printing your Pocket Office documents 
You can print your Pocket Office and other documents from your 
HP Jornada in three different ways: 
· By connecting directly to a PCL printer using the optional 
HP parallel printer cable (F1274A). For a list of compatible 
printers, refer to the HP parallel printer cable User’s Guide 
that came with your HP Jornada.  
· By connecting via infrared port (only with an infrared-
equipped PCL printer). 
· By transferring the file to your desktop PC and printing it 
from within a program on the desktop PC. 
For instructions on printing directly to a printer using the HP 
parallel printer cable, see the HP parallel printer cable User’s 
Guide.  
To print directly to a printer via infrared  
1.  Open the file or document you want to print. 
2. On the File menu, tap Print. The Print dialog box appears.  
						

							78 HP Jornada 700 Series Handheld PC 
 
3.  Choose the PCL printer you will be printing to and select the 
IrDA port option. 
4.  Set other print options as necessary. 
5. Tap OK, and then line up the infrared port on your HP 
Jornada with the infrared port on the printer. 
Using Microsoft InkWriter
Using Microsoft InkWriterUsing Microsoft InkWriter Using Microsoft InkWriter 
    
InkWriter, a text, graphics, and ink processor with Rich Ink 
technology, makes it easy to write and draw the way you do on 
paper, but with the benefit of being able to edit and format your 
writings and drawings. With InkWriter, you can enter 
information in the way that is easiest for you: type using the 
keyboard or write or draw on screen using the stylus. 
 To create an InkWriter document 
1. On the Start menu, point to Programs, point to 
Accessories, and then tap InkWriter. 
2.  Create your document: 
· 
To type, tap Writing on the View menu, and then use the 
keyboard. 
· To draw, tap Drawing on the View menu, and then drag the 
stylus to draw on the touch screen. You can also create a 
drawing in Writing view by crossing three of the ruled lines on 
the first stroke of the drawing. 
3.  When you are finished, tap Save on the File menu. 
Backing up and restoring data
Backing up and restoring dataBacking up and restoring data Backing up and restoring data 
    
To prevent loss of data, you should back up your HP Jornada 
data frequently. You can back up your HP Jornada two 
convenient ways: 
· Use Microsoft ActiveSync to back up all data to your desktop 
PC. 
· Use the HP Jornada backup application to back up all data 
or only PIM data (Contacts, Calendar, Tasks and Inbox  
						

							 Chapter 5 | Getting down to business | 79 
  
databases) to a PC Card or CompactFlash Card or to internal 
memory. 
Using Microsoft ActiveSync Backup 
The Microsoft ActiveSync Backup feature creates a complete 
duplicate of all data stored on your HP Jornada. If you routinely 
connect to your desktop PC, this is the best method of data 
backup. The backup file is saved on the hard disk of your desktop 
PC.  
Backing up data with ActiveSync on your desktop PC 
If you have established a partnership between your HP Jornada 
and desktop PC, you can set ActiveSync to back up data 
automatically each time you connect. You can also back up your 
HP Jornada manually any time you want. ActiveSync lets you 
decide whether to back up all information each time, or only new 
and updated information.  
To back up data with ActiveSync 
1.  Connect your HP Jornada to your desktop PC. 
2.  In the ActiveSync window on your desktop PC, on the 
Tools menu, tap Backup/Restore, and then tap the 
Backup tab. 
3. Select either Full Backup (to back up all information 
every time) or Incremental Backup (to backup only 
new or updated information). 
4. Click Change to change the name of your backup file or 
to specify a location for your backup file. 
5. Tap Back Up Now. 
Restoring data with ActiveSync from your desktop PC 
When you restore data from a backup file created by ActiveSync, 
all data on your HP Jornada is replaced by the data in the 
backup file, including files you have created, programs you have 
installed, and any system settings and options you have set.  
Restoring data from ActiveSync replaces all information stored 
on your HP Jornada. Any data added after the backup file was 
  
						

							80 HP Jornada 700 Series Handheld PC 
 
created will be lost. 
 
To restore data with ActiveSync 
1.  Connect your HP Jornada to your desktop PC. 
2.  Close all running applications on your HP Jornada. 
3.  In the ActiveSync window on your desktop PC, on the 
Tools menu, click Backup/Restore, and then click the 
Restore tab. 
4. Click Restore Now. Do not use your device until the 
restore process is complete. 
5.  Disconnect the serial sync cable or remove your HP 
Jornada from the cradle (optional on the HP Jornada 
710), remove the CompactFlash card (if installed), and 
perform a soft reset on your HP Jornada. See the 
Resetting your HP Jornada section in chapter 9.  
Using the HP Jornada backup application  
To ensure the complete safety of your data, use the HP Jornada 
backup application to back up to an optional CompactFlash Card. 
By backing up to a CompactFlash Card, you can safeguard your 
data even while you are traveling or while you are away from 
your desktop PC. HP backup lets you choose to back up all data 
or only PIM data (Calendar, Contacts, and Tasks, and Inbox). For 
information on using CompactFlash Card accessories with your 
HP Jornada, see the Using PC Cards, CompactFlash Cards 
and Smart Cards section in chapter 7. 
 If you have both a CompactFlash Card and a PC Card 
installed, two folders appear in the My Handheld PC folder. 
The folders appear in My Handheld PC in the order in which 
the storage cards are inserted. 
You can also back up data to a folder on your HP Jornada; 
however, this will not preserve the information in case you lose 
power or need to perform a factory default reset. (See the 
Resetting section in chapter 8.)   
						

							 Chapter 5 | Getting down to business | 81 
  
Backing up data with HP backup 
To back up data  
1. On the Start menu, point to Programs, point to HP 
Applications, and then tap HP backup. 
2. Tap Backup. 
3.  Choose what you want to backup: 
· 
Select Full backup to back up all information stored in RAM, 
including files you have created and programs you have 
installed. (Certain system settings and passwords are not backed 
up.) 
· Select Backup only databases to back up only your Contacts, 
Tasks, and Calendar databases and/or Inbox databases 
4. Choose other Backup options to password protect or 
encrypt your backup file. 
5. Tap Backup Now and choose a file name and folder location 
for your backup file. Then tap OK to complete the backup 
process. 
For additional protection, you can copy the backup file (*.dbe 
or *.dbb) from your HP Jornada to your desktop PC. 
 
Restoring data with HP backup 
To restore from a backup file  
1.  First, remove the backup battery, the main battery, and the 
ac Power adapter. Wait for five full minutes, then reinstall ac 
power and the batteries in the reverse order. 
2. On the Start menu, point to Programs, point to HP 
Applications, and then tap HP backup. 
3.  Choose what you want to restore, Full restore or Restore 
only databases, then tap Restore Now. 
4.  Select the backup file you want to restore from, and then tap 
OK to complete the restore process.  
						

							82 HP Jornada 700 Series Handheld PC 
 
5.  After completion, perform a soft reset before using your HP 
Jornada (see the Resetting section in chapter 8). 
 When you restore, your HP Jornada must have the same 
regional settings as when you completed the backup. 
Otherwise, you will not be able to restore the files. To change 
regional settings, on the Start menu, point to Settings, tap 
Control Panel, and then double-tap the Regional Settings 
icon. Select your region from the drop-down list. 
Using OmniSolve from LandWare
Using OmniSolve from LandWareUsing OmniSolve from LandWare Using OmniSolve from LandWare 
    
OmniSolve is a financial application that offers the same features 
as the HP business calculator. It is designed specifically for real 
estate, retail, and business professionals who use Handheld PCs 
to make financial decisions quickly and accurately. OmniSolve 
employs a “form filling” metaphor to provide you with a rich 
problem-solving environment that is unparalleled in its ease of 
use, power, and flexibility. 
 
To start OmniSolve 
· On the Start menu, point to Programs, point to 
Accessories, and then tap OmniSolve. 
For detailed procedures about using OmniSolve, refer to 
OmniSolve online Help. 
Using Yahoo! Messenger
Using Yahoo! MessengerUsing Yahoo! Messenger Using Yahoo! Messenger 
    
To get started using Yahoo! Messenger 
1.  To activate Yahoo! Messenger you must create a free Yahoo 
account by visiting the Yahoo! Messenger Web site at: 
http://messenger.yahoo.com/messenger/
. When you sign up 
for your free account you will create a login ID and password. 
2.  Open Yahoo! Messenger and enter your login information at 
the login screen. 
3.  Next, choose your connection preference (you will be 
prompted for this after you login). Enter the username and 
password for your ISP, and click Connect.  
						

							 Chapter 5 | Getting down to business | 83 
  
Thats all there is to it! Now you are ready to share instant 
messages with family, friends and associates. For more detailed 
information about using Yahoo! Messenger, go to the Yahoo! 
Messenger help page on the Web at: 
http://help.yahoo.com/help/us/mesg/
 
    
						

							84 HP Jornada 700 Series Handheld PC 
  
						

							 Chapter 6 | Accessing e-mail | 85 
  
6 |
6 |6 | 6 | Accessing e
 Accessing e Accessing e  Accessing e-
-- -mail
mailmail mail 
    
With your HP Jornada Handheld PC (H/PC), you can keep in 
touch with your office, home, and clients through e-mail and the 
Internet. You can connect in many ways using your HP Jornada 
and various accessories. This chapter will guide you through the 
options best suited to your needs. 
This chapter provides information that allows you to: 
  Decide why and how you want to connect 
  Set up your HP Jornada to access personal or e-mail and the 
Internet 
  Set up your HP Jornada to access corporate e-mail and your 
network or PC when you are away from the office (offsite) 
  Set up your HP Jornada to access corporate e-mail and 
network resources when you are in the office (onsite) 
  Set up additional connections with the HP Jornada dialup 
application or Remote Networking 
  Use your connections with Inbox and Microsoft Internet 
Explorer 4.01 for H/PC 
Deciding how and why you want to connect
Deciding how and why you want to connectDeciding how and why you want to connect Deciding how and why you want to connect 
    
The method you use for sending and receiving your e-mail, 
browsing the Internet, and accessing other remote resources 
depends on your goals and situation. Do you: 
  Need access to personal (non-corporate) e-mail and the 
Internet? 
  Need access to corporate e-mail and network services when 
you are on the road or out of the office? 
  Need access to corporate e-mail and network services when 
you are onsite at your company?  
						

							86 HP Jornada 700 Series Handheld PC 
 
  Have more than one e-mail account (for example, personal and 
business)? 
Your answers to these questions will help you determine which 
equipment you can use in combination with your HP Jornada to 
keep in touch online. The following illustration depicts the 
different solutions to your online needs. 
Which connection options are right for you? 
 For explanation of some of the terms used in the descriptions 
that follow or in the HP dialup application, check the glossary 
at the end of this User’s Guide. 
Accessing e-mail, the Internet, and corporate 
intranets  
Typical personal Internet connection 
 
If you want e-mail and Internet service only (with no access to a 
company network), you will need: 
 An installed modem—If your HP Jornada is equipped with a 
built-in modem, you are ready to go. If not, you can choose