HP Jornada 700 Series Handheld PC Users Guide

							 Chapter 4 | Staying organized | 67 
  
About the data being transferred 
HP info exchange makes it easy to send and receive essential 
information to or from non-Windows PDA devices. The important 
data fields of your HP Jornada PIM applications are mapped to 
the data fields on the PDA device to allow capture of important 
PIM information. Supported field mappings include: 
  Supports sending and receiving multiple contacts, 
appointments and tasks. 
  A number of Pocket Outlook fields are not used (e.g. Children, 
Spouse) since they are not used by non-Windows PDA devices, 
or are not supported by the VCard standard. 
  Multiple entries of important field types will be placed in the 
Notes section. 
  For standard Contact fields multi-line text is converted into a 
single line with spaces for line breaks 
  Supports a Business Card beamed over from a Palm device 
and treats it as another contact. 
For more information about field mappings and data exchange, 
see HP info exchange online help. 
Recording and playing voice memos
Recording and playing voice memosRecording and playing voice memos Recording and playing voice memos 
    
You can use Microsoft Voice Recorder to quickly capture 
thoughts, reminders, and ideas. Since your recordings are 
captured in the compatible Wave (.wav) format, you can send 
personalized voice messages to friends and colleagues as e-mail 
attachments that can be opened in most Web browsers on a 
desktop PC.  
Voice Recorder is intended for recording personal voice memos 
and is not suitable for recording presentations, music, or 
lectures. Some static or electrical noise may be heard during 
playback. 
 
  
						

							68 HP Jornada 700 Series Handheld PC 
 
To record and to play a voice memo with Voice 
Recorder 
1. On the Start menu, point to Programs, point to 
Accessories, and then tap Voice Recorder. 
–or– 
Press the Voice Recorder hot key. 
2. Tap the Record button on the toolbar. A beep sounds when 
recording begins, and the red Status LED indicates that 
recording is in progress. 
3.  Speak into the microphone to record your voice memo. 
4.  To stop recording, tap the Stop button on the toolbar. The 
new recording appears in the recording list. 
5.  To play a recording, double-tap it in the recording list. To 
pause playback, tap Play/Pause. Tap Play/Pause again to 
resume playback.  
 You can play all of your recordings, one after another. Select 
the recording you want to play first, tap Control and then tap 
Play Sequential. The selected recording and following 
recordings will be played. A short beep will sound between 
recordings. 
Recording formats 
Your HP Jornada supports several formats for voice notes. The 
formats vary in both the quality of the recording and the size of 
the sound file. When selecting a recording format, you should 
consider the quality you need as well as how much storage 
memory the recording will use on your HP Jornada. 
In addition, not all recording formats are compatible with other 
software or computers. If you will share your recordings with 
others or transfer a recording to your desktop PC, be sure to 
choose a recording format that is supported by the software used 
to play recordings on the other computer.  
To select a recording format 
1. On the Start menu, point to Programs, then point to 
Accessories and then tap the Microsoft Voice Recorder 
icon.  
						

							 Chapter 4 | Staying organized | 69 
  
—or— 
  Press the Voice Recorder hot key on the HP Jornada 
keyboard. 
2. On the Tools menu tap Recording Format…, and then 
select a recording format from the drop-down list.  
The table below lists the compatibility of various recording 
formats with other computers. The list of recording formats on 
your HP Jornada indicates the sample rate, whether the format 
is stereo or mono, and how much storage memory is required per 
second of recording. You may need to experiment with different 
sample rates and formats to determine which format best suits 
your voice. 
Compatibility 
Format Quality HP Jornada 
700 Series Windows 
CE 2.0 
device PC with 
ActiveSync 
installed Windows 
95/98/NT 
PCM High yes yes yes yes 
GSM 6.10  Medium  yes  yes  no  no 
Conserving memory 
Voice memos may consume large amounts of storage memory on 
your HP Jornada. If you record or store lots of voice memos, you 
may need to take steps to conserve memory. 
  Delete voice memos you no longer need. Select the recording in 
the list, and then tap Delete on the File menu. Note that 
voice memos are deleted immediately; they are not moved to 
the Recycle Bin and cannot be recovered. 
  Adjust the amount of storage memory available on your HP 
Jornada using the Memory tab in the System control panel.  
  Add more memory to your device with a CompactFlash Card 
or PC Card. (For a list of recommended cards, go to the 
Hewlett-Packard Web site at www.hp.com/jornada
.) 
  
						

							70 HP Jornada 700 Series Handheld PC 
  
						

							 Chapter 5 | Getting down to business | 71 
  
5
55 5 | Getting
| Getting| Getting | Getting down to 
 down to  down to   down to 
business
businessbusiness business 
    
 
 
Your Hewlett-Packard Jornada 700 Series Handheld PC can help 
you stay productive and be efficient, even when you are away 
from your desktop or notebook PC. You have access to Microsoft 
Pocket Office and other pre-installed programs to help you 
calculate expenses and conduct searches. Your HP Jornada also 
includes the HP Jornada backup application, which keeps things 
running smoothly.  
In this chapter, you will learn more about: 
· Microsoft Pocket Office, which includes: 
-  Microsoft Pocket Word 
-  Microsoft Pocket Excel 
-  Microsoft Pocket PowerPoint 
-  Microsoft Pocket Access 
· Microsoft InkWriter 
· HP Jornada backup application 
· OmniSolve from LandWare  
  
						

							72 HP Jornada 700 Series Handheld PC 
 
Working with Microsoft Pocket Office
Working with Microsoft Pocket OfficeWorking with Microsoft Pocket Office Working with Microsoft Pocket Office 
    
Microsoft Pocket Office makes it easy to work in the familiar 
Office environment, even when you are away from your desktop 
or notebook PC. You can start any of the Pocket Office programs 
by double-tapping the appropriate icon on the desktop or by 
pressing the appropriate HP hot key. For more detailed 
information about these programs, see the Microsoft Pocket 
Office topic in online Help. 
Using Microsoft Pocket Word 
You can create and edit documents or templates in Pocket Word 
just as you do in Microsoft Word on your desktop computer. Begin 
by placing the cursor in the document page and start typing in 
either Outline or Normal view. A spelling checker is provided to 
verify spelling accuracy, and you can quickly format text using 
buttons and menu commands similar to those found in Microsoft 
Word on your desktop PC. You can access international 
characters and symbols for currencies from the Tools menu.  
Pocket Word allows you to save documents in several file formats 
so that your files can be opened by other users or other programs. 
If you transfer documents between your HP Jornada and desktop 
PC, Microsoft ActiveSync automatically converts the files to the 
appropriate file type. If you send files by e-mail, be sure you save 
your document in a format that can be opened by the recipient: 
file type  extension  open with 
Pocket Word document  .pwd  Pocket Word 
Pocket Word template  .pwt  Pocket Word 
Word 6.0/95/97/2000 
document .doc Microsoft Word 
2000 
Word 6.0/95/97/2000 
template .dot Microsoft Word 
2000 
Rich Text Format  .rtf  most word 
processing 
programs 
ASCII text  .txt  any text editor  
						

							 Chapter 5 | Getting down to business | 73 
  
 
To start Pocket Word 
 
· On the Start menu, point to Programs, point to Office, and 
then tap Microsoft Pocket Word. 
–or– 
Press the Microsoft Pocket Word hot key. 
To create a document using Pocket Word  
1. On the File menu, point to New, and then tap Document. 
2.  Type the document. 
3. On the File menu, tap Save. 
4.  Type a name for your file, and then tap OK. 
To see more of your document, on the View menu, tap  
Full Screen. 
 
Using Microsoft Pocket PowerPoint 
You can deliver professional online presentations with Pocket 
PowerPoint. Simply create the presentation in Microsoft 
PowerPoint 97 on your desktop PC and transfer the presentation 
to your device. You cannot create slides on your HP Jornada; 
however, you can customize the title slide in the presentation and 
change the order of the subsequent slides to suit a particular 
client or audience. 
You can show the presentation directly on your HP Jornada, or 
you can use an HP VGA out card to connect an external monitor 
or a projector and show the presentation to a large group. This 
option allows you to view PowerPoint speaker notes on the HP 
Jornada display while your presentation is showing on the 
external monitor. Your Pocket PowerPoint file will include the 
text, pictures, notes, and layout position of the original Microsoft 
PowerPoint presentation, but will not include animations or slide 
transitions. Animations are displayed as a single, still frame. 
  
						

							74 HP Jornada 700 Series Handheld PC 
 
 To start Pocket PowerPoint 
· On the Start menu, point to Programs, point to  Office, 
and tap Microsoft Pocket PowerPoint. 
–or– 
Double-tap the Microsoft Pocket PowerPoint icon on the 
desktop. 
 To show a presentation 
1.  Using Microsoft ActiveSync, copy the presentation from your 
desktop PC to your HP Jornada. 
2. On the Start menu, point to Programs, point to Office, and 
tap Microsoft Pocket PowerPoint. 
3. In the Open Presentation dialog box, select the 
presentation you want to show, and then tap OK. 
4.  To change the presentation display and slide-advance 
options, on the Tools menu, tap Set Up Show. 
5.  To show the presentation, tap View Show on the View 
menu. If you chose Manual under Presentation Display in 
step 4, use the Previous and Next buttons to control the 
slides. 
 You can tailor a presentation by adding a new title slide to 
your presentation. To do so, tap Title Slide on the 
Tools menu. 
 To show a slide presentation on a VGA-
compatible monitor 
1.  Insert an HP VGA out card into your HP Jornada, and then 
connect the card to a monitor or projector according to the 
instructions that came with the card. 
2.  Start PowerPoint, and open the presentation (see To show a 
presentation earlier in this chapter). 
3. On the Tools menu, tap Set Up Show. 
4. From the View Show On list, select one of the VGA out 
options.  
						

							 Chapter 5 | Getting down to business | 75 
  
5.  To start the show, tap View Show on the View menu. 
You can make the display fade to black during a presentation. 
To do so, press
. To make the screen fade to white, press 
. Press  or  again to resume the presentation. 
 
Using Microsoft Pocket Excel 
You can use Pocket Excel to create workbooks, such as expense 
reports and mileage logs. Pocket Excel provides fundamental 
spreadsheet tools, such as formulas, functions, sorting, and 
filtering. You can split panes to easily view different areas of a 
large worksheet. You can also “freeze” the top and leftmost panes 
in a worksheet to keep row and column labels or other data 
visible as you scroll through a sheet.  
Pocket Excel allows you to save workbooks in several file formats 
so that your files can be opened by other users or other programs. 
If you transfer workbooks between your HP Jornada and desktop 
PC, Microsoft ActiveSync automatically converts the files to the 
appropriate file type. If you send files by e-mail, be sure you save 
your workbook in a format that can be opened by the recipient.  
To start Pocket Excel  
· On the Start menu, point to Programs, point to  Office, 
and then tap Microsoft Pocket Excel. 
–or– 
Double-tap the Microsoft Pocket Excel icon on the desktop. 
To create a workbook using Pocket Excel  
1. On the File menu, point to New, and then tap Workbook. 
2.  Create your worksheet. 
3. On the File menu, tap Save. 
4.  Type a name for your file, and then tap OK. 
If your workbook contains sensitive information, you can 
protect it with a password. To do so, open the workbook and 
PasswordFile
  
						

							76 HP Jornada 700 Series Handheld PC 
 
workbooks cannot be synchronized. 
Using Microsoft Pocket Access 
You can use Pocket Access to view and update data derived from 
Microsoft Access, Microsoft SQL Server, and other ODBC 
databases on your HP Jornada. You can open the database and 
update data in the corresponding tables or you can fill out 
electronic forms. Eventually, you should synchronize the new 
information with a larger database on your desktop PC or your 
corporate network. You can also use Pocket Access to create new 
databases, tables, and SQL procedures directly on your device.  
 Programmers can use Microsoft ActiveX™ Data Objects for MS 
Windows for H/PC 2000 (ADOCE) and Microsoft Visual 
Basic™ or Microsoft Visual C++™ to develop custom database 
solutions. For more information on creating custom database 
solutions, go to the Microsoft Web site at 
www.microsoft.com/mobile
. 
 
To create a new database and table 
1. On the Start menu, point to Programs, point to Office, and 
then tap Microsoft Pocket Access. 
–or– 
Double-tap the Microsoft Pocket Access icon on the desktop.  
2. On the View menu, tap Database View, and then tap 
Open/New Database on the File menu. 
3.  Type a name for the database and tap OK. 
4.  Double-tap the Create a New Table icon. 
5. In the Field Name box, type a name. 
6. From the Data Type list, select a data type. 
· The data type of a field cannot be changed after the table is 
saved.  
· Text boxes have a size limit of 255 characters. To enter 
longer notes, select the Memo data type. 
· To enter numbers with decimal points, select the Float data 
type. 
· To enter numbers between -32,768 and +32,767, select the 
Integer data type.