HP Jornada 680/680e Series Handheld PC Users Guide

							Chapter 4  |  Staying organized  |  65
HP viewer shows your Pocket Outlook information quickly.
HP viewer uses the same font settings as Pocket Internet Explorer. Changing the font or
font size in Pocket Internet Explorer will also change the way information is displayed in
HP viewer.
You can quickly switch from HP viewer to Pocket Outlook to
look at the selected date in all Calendar views.
To switch to Pocket Outlook
1. On the Go menu, tap the appropriate program or
view.
HP viewer displays the current date and your next scheduled
appointment below the toolbar in the Today Banner of the
HP viewer window. To quickly view detailed information
about the appointment, tap the appointment title in the
Today Banner.
To switch between Calendar, Contacts, and Task
information
1. Tap the appropriate icon on the left side of the
HP viewer window.
Viewing Calendar information
HP viewer lets you view your calendar in Day, Week, Month,
or n-Month view. 
						

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•Tap the Calendar icon on the left side of the HP viewer
window to display Calendar information.
•Tap a View button on the toolbar to change views.
•Tap the Go to Date button on the toolbar to view informa-
tion for a specific date.
n-month (displays 3 months)
Month
Week
Day
Today (GoTo Today command)
Date (GoTo Date command)
Day View offers a fast way to browse your schedule for the
current day or up to 7 days that you select.
To enable Day Zoom in n-Month View, Month View, or Week
View, press the spacebar to display appointments and tasks
for the selected date(s). Tap an icon next to an appointment
or event to expand a note or to display more information
about that appointment or event.
You can set HP viewer to always display Day Zoom for the date you select by tapping 
on the toolbar.
Week View enables you to display 1, 2, or 3 weeks of your
calendar at a time. Press 
num lk
ctrl as you tap  or  on the
scroll bar to increase or decrease the number of weeks
displayed. Tap an event to display detailed information about
that event. 
						

							Chapter 4  |  Staying organized  |  67
Use Month View to display 5 weeks of data on a single
screen, or use n-Month View to display calendars for several
months at a time. Tap a day to display detailed information
about appointments or events scheduled on that day.
Viewing Contacts information
HP viewer lets you view all information for a particular
contact on a single screen.
•Type in the Find File As box to display only contacts
matching the letter(s) you type.
•Tap a tab on the left side of the contact list to jump to
contacts that begin with a letter on the tab. To jump to
contacts that begin with the second letter on the tab, tap
the tab again.
•To change the field on which the contact list is sorted, tap
the field name at the top of the list, and then choose a
field from the Select Primary Key dialog box.
Viewing Tasks information
You can also use HP viewer to view task information for any
field, including Notes.
•Type in the Find Task box to display only tasks that
match the letter(s) you type.
Capturing data with HP quick pad
Use HP quick pad to enter all the notes and information you
acquire during your day. Quickly record names, telephone
numbers, quick notes to yourself. You can save this informa-
tion in HP quickpad or create appointments, tasks, e-mail
messages, even Pocket Word documents from a single
application. 
						

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With quick pad, you can check the date and time at a
glance, review your current appointments and tasks, and
quickly find a telephone number or address from your
contact list.
Quickly jot notes and reminders or new contact information
on the notepad. Then, save your notes in quick pad or send
them to the appropriate database, such as your Contacts or
Tasks list.
To start HP quick pad
1. On the Start menu, point to Programs, point to
HP Applications, and tap HP quick pad.
–or–
Press the HP quick pad hot key.
To save information in HP quick pad
1. On the File menu, tap New Page to create a blank
notepad page.
2. Tap once in the notepad area, and then type the
information you want to save.
3. On the File menu, tap Rename Page, and then
type a descriptive name for the information.
4. On the File menu, tap Save. 
						

							Chapter 4  |  Staying organized  |  69
You can create as many pages as you like. Retrieve informa-
tion by selecting the page title from the drop-down list, or by
tapping Find in Page on the Edit menu, and then typing a
word or words to search for.
To organize information for use in other programs
1. In HP quick pad, open the page containing the
information, and select the text you want to export.
2. On the Send menu, select the program in which you
want to use the information:
•  Tap As E-mail Message to create an e-mail
message containing the selected text.
•  Tap To Calendar, To Contacts, or To Tasks to
create an entry in one of the Pocket Outlook
databases.
•  Tap As New Pocket Word Document to create
a Pocket Word document containing the selected
text.
3. In the dialog box that appears, add any necessary
information (for example, the start or end date of a
task or appointment, or addressees for an e-mail
message), and then tap OK.
Recording and playing voice memos
You can use Microsoft Voice Recorder to quickly capture
thoughts, reminders, and ideas. Since your recordings are
captured in the compatible Wave (.wav) format, you can
send personalized voice messages to friends and colleagues
as e-mail attachments that can be opened in most Web
browsers on a desktop PC.
Use the audio buttons on the front of your HP Jornada to
record and play voice memos without even opening the
cover. To avoid inadvertently pressing one of the audio
buttons, slide the audio lock to the left. When the buttons
are unlocked, the green dot is visible. 
						

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Voice Recorder is intended for recording personal voice memos and is not suitable for
recording presentations, music, or lectures. Some static or electrical noise may be heard
during playback.
To record a voice memo without opening your
HP Jornada
1. Press and hold the record button on the front panel of
the HP Jornada. If the speaker is not muted, a beep
sounds when recording begins. The red recording
LED indicates that recording is in progress.
2. Speak into the microphone to record your voice
memo.
3. To stop recording, release the record button. Two
beeps indicate that recording has stopped.
After you have finished recording, your HP Jornada
remains on until it auto-suspends according to the
options you set in the Power control panel.
If you have enabled password protection for your HP Jornada, you cannot play voice
memos using the audio buttons. You must either play back voice memos using the Voice
Recorder program, or disable password protection (see the Security section in chapter 7). 
						

							Chapter 4  |  Staying organized  |  71
To play a voice memo without opening your HP Jornada
1. Slide the audio lock to the right. (The green dot
indicates that the audio buttons are unlocked.)
2. Press either the play next button or the play previous
button on the front panel of the HP Jornada.
Voice recorder begins playing all recordings in
sequence.
•  To fast forward in the current recording, press
and hold the play next button.
•  To rewind in the current recording, press and hold
the play previous button.
•  To skip to the next recording, press play next.
•  To replay the previous recording, press play
previous.
•  To pause playback, press record.
•  To resume playback, press either play next or play
previous within 10 seconds of pausing.
To record and to play a voice memo from within
Voice Recorder
1. On the Start menu, point to Programs, point to
Accessories, and then tap Voice Recorder.
–or–
Press the Voice Recorder hot key.
2. Tap the Record button on the toolbar. A beep sounds
when recording begins, and the red recording LED
indicates that recording is in progress.
3. Speak into the microphone to record your voice
memo.
4. To stop recording, tap the Stop button on the
toolbar. The new recording appears in the recording
list. 
						

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5. To play a recording, double-tap it in the recording
list. To pause playback, tap Play/Pause. Tap Play/
Pause again to resume playback.
You can play all of your recordings, one after another. Select the recording you want to
play first, tap Control and then tap Play Sequential. The selected recording and
following recordings will be played. A short beep will sound between recordings.
Conserving memory
Voice memos may consume large amounts of storage
memory on your HP Jornada. If you record or store lots of
voice memos, you may need to take steps to conserve
memory.
•Delete voice memos you no longer need. Select the record-
ing in the list, and then tap Delete on the File menu.
Note that voice memos are deleted immediately; they are
not moved to the Recycle Bin and cannot be recovered.
• Adjust the amount of storage memory available on your
HP Jornada using the Memory tab in the System control
panel.
•Add more memory to your device with a CompactFlash
Card or PC Card. (For a list of recommended cards, go to
the Hewlett-Packard Web site at 
www.hp.com/jornada.)
•Use HP Mobile Voice to store your voice memos in a
compressed format. You can choose Mobile Voice format
from the list of recording formats (on the Tools menu,
tap Recording Format). This saves space, but lowers
the quality of the recording, so try to speak close to the
microphone to increase clarity. 
						

							|  73
Getting down | 5
  to business
Your Hewlett-Packard Jornada 680 or 680e Handheld PC
can help you stay productive and be efficient, even when you
are away from your desktop or notebook PC. You have
access to Microsoft Pocket Office and other pre-installed
programs to help you calculate expenses and conduct
searches. Your HP Jornada also includes the HP Jornada
backup application, which keeps things running smoothly.
In this chapter, you will learn more about:
•Microsoft Pocket Office, which includes:
- Microsoft Pocket Word
- Microsoft Pocket PowerPoint
- Microsoft Pocket Excel
- Microsoft Pocket Access
•Microsoft InkWriter
•HP Jornada backup application
•OmniSolve from Landware
•bFAX from bSquare
•bFIND from bSquare 
						

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Working with Microsoft Pocket Office
Microsoft Pocket Office makes it easy to work in the familiar
Office environment, even when you are away from your
desktop or notebook PC. You can start any of the Pocket
Office programs by double-tapping the appropriate icon on
the desktop or by pressing the appropriate HP hot key. For
more detailed information about these programs, see the
Microsoft Pocket Office topic in online Help.
Using Microsoft Pocket Word
You can create and edit documents or templates in Pocket
Word just as you do in Microsoft Word on your desktop
computer. Begin by placing the cursor in the document page
and start typing in either Outline or Normal view. A spell-
ing checker is provided to verify spelling accuracy, and you
can quickly format text using buttons and menu commands
similar to those found in Microsoft Word on your desktop
PC. You can access international characters and symbols for
currencies from the Tools menu.
Pocket Word allows you to save documents in several file
formats so that your files can be opened by other users or
other programs. If you transfer documents between your
HP Jornada and desktop PC, Windows CE Services auto-
matically converts the files to the appropriate file type. If
you send files by e-mail, be sure you save your document in
a format that can be opened by the recipient:
file typeextensionopen with
Pocket Word document .pwd Pocket Word
Pocket Word template .pwt Pocket Word
Word 6.0/95/97 document .doc Microsoft Word 97
Word 6.0/95/97 template .dotMicrosoft Word 97
Rich Text Format.rtfmost word
processing programs
ASCII text .txt any text editor